Global Services Access Coordinator

Fermilab; City of Batavia (NY); Vor Ort; USD 39.000 - 48.000; Vollzeit

Benefits dieser Stelle

Medical, Dental, Vision

Paid time off

Life insurance

Short and long-term disability

Retirement benefits

Zusammenfassung

Fermilab in Batavia, IL seeks a Global Services Associate to allocate support to Laboratory personnel and coordinate site access and ID badge issuance. You may be assisted by other administrative staff and will enter data into required systems.

The role emphasizes managing foreign national records, maintaining HOST lists, and contributing to process improvements while complying with DOE and Fermilab policies. A positive, detail-oriented office background is desired.

Qualifikationen

• High School Diploma (Associate degree or Equivalent preferred).
• Minimum 3+ years of general office experience.
• Familiar with MS Office suite and basic website content management systems.

Aufgaben

• Assists Lab Employees, Users, Affiliates, Visitors, and Subcontractors to obtain and renew site access and ID Badges; processes access requests and enters data into systems; maintains personnel files.
• Creates, maintains, and closes Foreign Nationals records in FACTS; understands nonimmigrant/immigrant documentation and status categories.
• Identifies passports, visas and work authorizations; monitors expiration dates per Fermilab policies.
• Helps develop and implement internal processes; reviews system data and updates data accordingly.
• Keeps informed of system enhancements; participates in testing and implementation of new processes.
• Maintains Host list and ensures training completion per DOE Unclassified Foreign National Access Program.
• Coordinates updates to Global Services webpage and maintains process manuals.
• Compiles reports from file searches; manages records retention as required by law.
• Assists in special projects and performs duties as assigned by supervisor.
• Adheres to environmental, health and safety regulations relevant to this position.

Kenntnisse

Microsoft Office

Word Processing

Workday

Ausbildung

High School Diploma

Tools

Workday

Jobbeschreibung

Fermilab in Batavia, IL seeks a Global Services Associate to allocate support to Laboratory personnel and coordinate site access and ID badge issuance. You may be assisted by other administrative staff and will enter data into required systems.

The role emphasizes managing foreign national records, maintaining HOST lists, and contributing to process improvements while complying with DOE and Fermilab policies. A positive, detail-oriented office background is desired.