LA-Based Office Manager / Operations Manager for Architecture firm

Valerio Architects; Los Angeles (CA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

401(k) matching program

Short Term Disability

Employee Parking/Commuter Benefits

Job summary

Valerio Architects in Los Angeles is seeking an experienced Office Manager to oversee daily administrative and operational functions firm-wide. The ideal candidate will have 10+ years of experience in office management, strong leadership skills, and proficiency in office software. Responsibilities include managing operations, providing administrative support, and overseeing HR functions. The role offers a competitive salary ranging from $80,000 to $120,000 annually, along with benefits such as paid time off and a 401(k) matching program.

Qualifications

• 10+ years of office management or administrative leadership experience.
• Experience directly overseeing and managing a team of +/- 5-10 employees.
• Prior experience in a professional business supporting 80+ team members.

Responsibilities

• Manage day-to-day office operations for a productive work environment.
• Coordinate office procedures and manage vendor relationships.
• Assist with invoicing and project billing coordination.

Skills

Organizational leadership

Communication and coordination

Financial and administrative oversight

Problem solving and attention to detail

Confidentiality and professionalism

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Quickbooks

Job description

Join an Acclaimed Global Architecture Firm:

Valerio Architects is an acclaimed mid-size ±90 people multi-disciplinary Architecture and Interior Design firm, with 5 offices in Los Angeles (US), New York (US), Milan (IT), Monterrey (MX), and Buenos Aires (AR) providing quality support to a wide range of large, high-profile multinational clients. Our focus is on retail, restaurants, corporate interiors, hospitality, and brand development with an emphasis on complex, high-quality, sustainable solutions. Valerio Architects promotes high-quality, thoughtful, innovative design and is looking for candidates who share this commitment and bring the ability to contribute and translate design ideas into reality.

Who We're Looking For:

The Office Manager oversees the daily administrative and operational functions firm-wide to ensure efficient workflow, effective communication, and support for project teams. This role coordinates office operations, manages administrative staff, and assists leadership with financial, human resources, and organizational tasks. See below for Key Responsibilities, applicants are expected to have valid work experience spanning all areas noted to be considered.

Key Responsibilities:

Office Operations

• Manage day-to-day office operations to ensure a well-organized and productive work environment.
• Coordinate office procedures, supplies, equipment, and vendor relationships.
• Maintain office policies, procedures, and administrative systems.

Administrative Support

• Provide administrative support to principals, architects, and project managers.
• Coordinate meetings, schedules, travel arrangements, and internal communications.
• Prepare correspondence, reports, and documentation.
• Directly oversee and manage administrative team of +/- 5-10 employees spanning multiple offices

Financial & Billing Support

• Assist with invoicing, project billing coordination, and expense tracking.
• Support accounting processes such as timesheets, expense reports, and vendor invoices.
• Coordinate with accounting as needed.
• Experience with Quickbooks preferred.

Human Resources Administration

• Assist with hiring and recruitment coordination - Manage active job postings, oversee team supporting screening and scheduling interviews, candidate reviews and reporting internally, onboarding, and maintaining employee records.
• Maintain HR documentation and support compliance with company policies.
• Coordinate employee benefits administration and internal communications.
• Oversee training schedules and maintenance of training completed.
• Support positive culture

Project & Document Coordination

• Support project teams with administrative documentation, contracts, and filing systems.
• Maintain digital and physical project records.
• Assist with proposal preparation and marketing materials.
• Manage relationships with building management, the IT department, and service vendors.
• Coordinate maintenance, office improvements, and equipment needs.

Qualifications

• Bachelor’s degree minimum required - major in business administration, management, or related field preferred.
• 10+ years of office management or administrative leadership experience. Must have experience directly overseeing and managing a team.
• Prior experience in a similar professional business supporting multi-location spread of 80+ team members. Experience working in an Architecture, Engineering or Construction highly preferred.
• Strong organizational, communication, and multitasking skills.
• Proficiency in office software (Microsoft Office, project management systems, and accounting platforms).

Key Skills

• Organizational leadership
• Communication and coordination
• Financial and administrative oversight
• Problem solving and attention to detail
• Confidentiality and professionalism

Inclusive Hiring Information

We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

• Competitive salary
• Paid time off
• 401(k) matching program
• Short Term Disability
• Employee Parking/Commuter Benefits

Salary Information

In compliance with California (California Equal Pay Act, California Labor Code § 432.3) and New York (New York Labor Law § 194-a) salary transparency laws, the following salary expectation breakdown is provided for this position:

Salary Range: $80,000 to $120,000 annually

This salary range represents the base annual compensation for this role. The final offer will be determined based on a variety of factors, including but not limited to: