L&D Coordinator

Cupertino Electric, Inc.; California (MO); On-site; USD 39,000 - 56,000; Full time

Job summary

Cupertino Electric, Inc. is seeking a Learning & Development Coordinator in San Jose, CA to support talent development initiatives, training content, and records management.

This role emphasizes meticulous organization, calendar coordination, and cross-functional collaboration to enable leadership development and effective training programs. The position involves LMS administration, event coordination, materials management, and vendor coordination to ensure accurate tracking and timely delivery

Responsibilities

• LMS administrative support and course reporting for instructional designers, partners, and operations teams.
• Manage events calendar for ILT/vILT courses, registrations, and completions.
• Maintain and update employee and leader curricula for accuracy and timeliness.
• Triage LMS issues and ensure training records and materials are organized with version control.
• Coordinate vendor contracts, SOWs, invoices, and materials for training programs.
• Schedule training sessions, reserve rooms, and assist with catering as needed.
• Track attendance, prepare reports, and ensure readiness for sessions.

Job description

Posting Title: L&D Coordinator

Reports To: Senior Manager, Talent Development

Location: San Jose, CA

Salary Range: $28.00/hour to $41.00/hour

Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE

Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but how we do it is everything.

THE PEOPLE TEAM

To be a truly great company, you need great people, and you need to put them first. The People Team at Cupertino Electric helps employees create and achieve unlimited possibilities for themselves and the company. With services like internal communications, marketing, talent management, employee relations, and total rewards, the People Team supports the over 4,900+ employees at CEI who safely engineer and build complex commercial, data center and energy projects across the United States.

ABOUT THE ROLE

The Learning & Development (L & D) Coordinator supports the Talent and Operations Development teams. This role plays an important part in preparing and managing training materials, coordinating training logistics, and maintaining accurate training records to support CEI's leadership development initiatives.

The L & D Coordinator assists with the creation, editing, and organization of training content, manages training attendance tracking and calendar coordination, and ensures training documentation is properly maintained within CEI systems. This role requires strong attention to detail, excellent organizational skills, and the ability to support multiple training initiatives simultaneously.

Training Records & Systems Administration

• Provide LMS administrative support to Instructional Designers, Talent Development Partners, and Operations Development teams for the following:
• Upload of eLearning content and other electronic assets
• Develop and generate course completion and learner reports
• Manage Events Calendar ensuring ILT/vILT courses are created and available in a timely manner and registrations and completions are accurately captured
• Manage both employee and leader curriculum ensuring content accuracy is consistently maintained and up to date
• Ensure system hygiene is maintained and that users, assignment groups, courses and curricula are retired in timely manner
• Ensure course completion and attendance records are accurately captured in the LMS and reporting can easily be generated
• Troubleshoot and correct system issues with learners, transcripts, courses, reporting, and any other LMS issues
• Maintain organized digital records of training content and materials for easy retrieval and version control.

Vendor, Resources, & Materials Management

• Upload and manage learner license assignments ensuring learners have access to third party LMS platforms
• Maintain platform hygiene, accurately generate and compile complete, accurate, and simple reports to read
• Manage learner engagement by monitoring platforms and communicating usage to appropriate audiences
• Manage and maintain an organized physical inventory of learner, participant, and facilitator guides, job aids and any other class materials
• Manage and maintain MS Team Channels and membership
• Assist with the creation and production of training materials, including binders, participant guides, handouts, and reference materials.
• Coordinate printing, assembly, and distribution of training materials
• Manage vendor contracts, SOWs/order forms, invoice processing and tracking

Training Event Coordination, Logistics and Support

• Manage class rosters ensuring accurate registration and tracking
• Manage LMS, Outlook, and/or Teams calendar invitations for training sessions and related meetings
• Assist with scheduling training sessions and coordinating room reservations or meeting spaces
• Provide catering coordination and support for training classes as needed.
• Track training and facilitator materials to ensure readiness for scheduled and offsite sessions
• For