KNOWLEDGE MANAGEMENT SPECIALIST

Air Combat Command (DAF); Tucson (AZ); On-site; USD 76,000 - 99,000; Full time

Job summary

Air Combat Command (DAF) at Davis Monthan AFB, AZ, is seeking a professional to manage the FOIA, Privacy, and Records Management programs. The role covers information governance, records lifecycle, training, and content management within the installation.

The position requires Top Secret clearance, TS/CS risk level, and the ability to handle sensitive information, with occasional travel and full-time work schedule at the Davis Monthan AFB location.

Qualifications

• Specialized experience coordinating FOIA, Privacy Act, and Records Management programs.
• Ability to compile, redact, and release records in compliance with laws and regulations.
• Experience managing electronic and paper records lifecycle, including file plans and retention schedules.
• Knowledge of information governance and records management standards.

Responsibilities

• Manage the FOIA Program.
• Manage the installation’s Records Management and Information Governance Program: Administers the organization’s RM program to align with the agency’s business and mission needs.
• Manage the installation Privacy and Civil Liberties Program.
• Establishes and conducts formal and informal training for installation personnel on maintenance of records, inventories, electronic records management, and related areas.
• Publications and Forms Management (PM/FM).
• Operate the base records staging area and centralized destruction facility.
• Content Management.
• Conduct Staff Assistance Visits/Inspections.

Job description

Summary

The primary purpose of this position is: To manage the Freedom of Information Act (FOIA), Privacy, records and information management program for the Davis-Monthan AFB, 355th Communications Squadron and 355th Wing.

Telework Eligibility

Telework eligible: Yes—as determined by the agency policy.

Remote job: No

Relocation expenses reimbursed: No

Location: Davis Monthan AFB, AZ

Salary & Grade

Salary: $76,095 – $98,928 per year

Pay scale & grade: GS 11

Promotion potential: 11

Work Schedule & Travel

Work schedule: Full-time

Travel Required: Occasional travel – You may be expected to travel for this position.

Appointment & Service

Appointment type: Permanent

Supervisory status: No

Federal service type: This job is in the Competitive Service

Represented by a union: No

Security & Background

Drug test: Yes

Security clearance: Top Secret

Position sensitivity and risk: Critical-Sensitive (CS)/High Risk

Background check type: National security

Financial disclosure required: No – Some jobs require financial disclosure to identify conflicts of interests.

Identifiers

Announcement number: 4V-AFPC-13100501-339455-LNS

Control number: 891189900

Federal employees – Competitive service

Current federal employees whose agencies follow the U.S. Office of Personnel Management’s hiring rules and pay scales.

Federal employees – Excepted service

Current federal employees whose agencies have their own hiring rules, pay scales and evaluation criteria.

Career transition (CTAP, ICTAP, RPL)

Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.

Land and base management

Current or former employees of a base management agency.

Veterans

Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference

Military spouses

Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty.

Individuals with disabilities

Individuals who are eligible under Schedule A.

Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

Peace Corps & AmeriCorps Vista

Individuals who have served at least 2 years with the Peace Corps or 1 year with AmeriCorps VISTA.

Clarification from the agency

Eligible NAF employees are considered under Hiring Path – “Federal employees-Excepted service”

Duties

1. Manage the FOIA Program.
2. Manages the installation’s Records Management (RM) and Information Governance Program: Administers the organization’s RM program to align with the agency’s business and mission needs.
3. Manage the installation Privacy and Civil Liberties Program.
4. Knowledge Management training program: Establishes and conducts formal and/or informal training for installation personnel on maintenance of records, inventories, electronic records management, and any other area of records management deemed necessary.
5. Publications and Forms Management (PM/FM).
6. Manages the operation of the base records staging area and centralized destruction facility.
7. Content Management.
8. Conducts Staff Assistance Visits/Inspections.

Requirements

Conditions of employment

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• Must be able to obtain and maintain a Top Secret Security Clearance
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• This position is subject to provisions of the DoD Priority Placement Program
• Must be able to pass initial and periodic short notice drug testing
• May occasionally be required to work other than normal duty hours and/or Shift work may be required which may include overtime and/or irregular hours
• May occasionally require travel away from the normal duty station and travel on military and/or commercial aircraft
• Disclosure of Political Appointments
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest

Qualifications

In order to qualify, you must meet the experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Group Coverage Qualification Standards for Administrative and Management Positions for the GS-0301, Miscellaneous Administration and Program Series. https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-09 or equivalent in other pay systems. Examples of specialized experience includes: executing, coordinating, and overseeing Freedom of Information Act (FOIA), Privacy Act (PA), and Records Management programs; researching, compiling, and redacting sensitive and official records for public and official release in accordance with statutory disclosure exceptions and exemptions; managing electronic and paper records throughout lifecycle phases, including establishing file plans, performing records staging, and enforcing disposition and retention schedules; applying qualitative and quantitative analytical techniques to monitor request tracking systems and optimize program efficiency; and interpreting and adapting federal privacy, disclosure, and information governance mandates to resolve operational deficiencies, formulate process improvement initiatives, and establish local standard operating procedures (SOPs).

OR
EDUCATION: Ph.D. or equivalent doctoral degree OR have completed three full years of progressively higher-level graduate education leading to such a degree OR have a LL.M, if related. (NOTE: You must submit a copy of your transcripts)

OR
COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. (NOTE: You must submit a copy of your transcripts)

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of applicable Federal and Public Laws, Executive Orders, applicable legislation, DoD Directives, Air Force Instructions, and National Archives and Records Administration guidelines and polices governing life-cycle management of records to include electronic records and information. 2. Knowledge of RIM principles, policies, and guidance to operate storage/staging facility, conduct staff assistance visits.
2. Skill to use operating system software, database concepts, and peripheral storage devices and associated systems to include AFRIMS, SharePoint, AF Portal, EFOIA, ARCIS, AFIMPT, MICT and ESD programs.
3. Ability to communicate effectively, both orally and in writing. Provides technical advice in terms of oral and written briefings, reports, and recommendations to senior leadership and unit technicians.
4. Ability to establish, conduct and provide KMC training to include Records Management, FOIA, SharePoint, Pubs and Forms, and Privacy training. Gathers, analyze, and evaluate information, to draw conclusions and make recommendations.
5. Ability to develop and deliver training in installation standard operating procedures and other regulations. Knowledge of the FOIA and PA legal exemptions process, procedures, and guidelines for federal agencies

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

Direct Deposit: All federal employees are required to have direct deposit.

Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here.

If you have questions regarding this announcement and have hearing or speech difficulties click here.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Required documents

1. Online Application: Questionnaire
2. Resume: Your resume may NOT exceed two pages, and the font size should not be smaller than 10 pts. You will not be considered for this vacancy if your resume is illegible/unreadable. Additional information on resume requirements can be located under “How To Apply”.
3. Transcripts/Registration/License: If qualifying on education/position requires education, you must submit copies of your transcripts and if required for the position, submit an active, current registration/license.
4. Veterans: If claiming VEOA, VRA or 30% Disabled Veteran – Submit VOW certification memo or copy of the official DD Form 214, which must include the character of service (i.e., with an honorable or general discharge). This will be annotated in block 24 on member copy 2, 4, or 7 of the DD Form 214. If claiming 30% Disabled Veteran, you must also submit a VA Letter or a disability determination from a branch of the Armed Forces. NOTE: All veterans claiming 10-point preference must also submit a SF-15 form.
5. Current or Former Federal Civilian Employees (includes current Air Force employees): You must submit a legible copy of your most recent SF-50, Notification of Personnel Action, AND a SF-50 reflecting the highest grade held if different from your recent SF-50. The SF-50, block 24 must contain “1” or “2” AND block 34 must be a “1”. Employees eligible under an OPM approved interchange agreement, block 34 may contain a “1” or “2”.
6. Promotion Consideration: If you wish to be considered as a promotion candidate and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one-year time-in-grade requirements. You will need to provide additional SF-50s which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-Grade, Grade/Range Increases, and SF-50s with an effective date more than one year old).

ACTIVE DUTY SERVICE MEMBERS:

• Name/Rank/Grade of Service Member
• Branch of Armed Forces
• Dates of Active Service (Start and End Date(s)
• Expected Date of Discharge/Release from Active Duty
• Terminal leave start date (if applicable)
• Expected character of service (honorable or general) and type of separation (i.e. separation or retirement)
• Must be certified within 120 days of anticipated discharge
• Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.

Note: The VOW Act provides tentative preference. If appointed, a DD Form 214 must be submitted upon receipt.

OPTIONAL DOCUMENTS:
Performance Appraisals for Current Federal Civilian Employees – Most recent performance appraisals (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable.

Awards for Current Federal Civilian employees – List any awards received within the last 3 years on the resume.

Note: Applicant must not submit award Notification of Personnel Actions (SF50s).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Next steps

Once your application package is received an acknowledgement email will be sent.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility and qualifications for consideration. If you are determined to be ineligible or not qualified, your application will receive no further consideration.

To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.

If you do not provide an email address, you are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you.

Fair and transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request

Agency contact information

Total Force Service Center

Phone: [phone]

Email: [e-mail]

Address: Davis Monthan AFB 3515 S Fifth Street Davis Monthan AFB, AZ 85707 US