Knowledge Management & Records Specialist - SharePoint & BI

Blue Rose Consulting Group, Inc.; Washington (District of Columbia); On-site; USD 110,000 - 150,000; Full time

Job summary

Blue Rose Consulting Group, Inc. is seeking a Knowledge Management & Records Specialist to modernize and govern a SharePoint Online environment at Army Headquarters in the Pentagon, with a Secret clearance.

The role focuses on restructuring document architecture, automating collaboration, and enforcing DoW records management and retention standards within a secure government setting. The ideal candidate will have hands-on experience with SharePoint, Power Automate, Power BI, and Microsoft

Qualifications

• 5 years of professional experience in information management, knowledge management, SharePoint administration, or data operations.
• Experience within a federal, defense, or military headquarters environment preferred.
• Solid working knowledge of SharePoint Online architecture and site configuration.
• Experience with SharePoint functionality including: Custom lists, Document libraries, Modern web parts.
• Hands-on experience building cloud flows using Power Automate.
• Experience generating operational reports using Power BI.
• Familiarity with federal or DoW records management guidelines and NARA standards.
• Familiarity with Microsoft Purview.

Responsibilities

• Redesign and restructure SharePoint Online sites, document libraries, and metadata frameworks to align with Army information management standards.
• Improve information discoverability and operational efficiency within the SharePoint environment.
• Execute structured data migrations from legacy local file shares or disorganized collaboration spaces into secure, standardized SharePoint architectures.
• Perform data cleanup, de-duplication, and remediation to support compliance and reduce unnecessary data storage.
• Analyze current staff workflows and design streamlined processes for gathering, reviewing, and publishing official documentation across directorates.
• Build, test, and maintain automated business processes using Power Automate.
• Develop automated workflows supporting task routing, staffing reviews, and document lifecycle management.
• Identify and address administrative bottlenecks within military headquarters operations.
• Support continued process optimization and workflow standardization.
• Implement and manage records management policies, retention schedules, and disposition rules in accordance with Army and federal mandates.
• Utilize Microsoft Purview to configure retention labels, sensitivity labels, and automated disposal workflows.
• Support adherence to data governance and security protocols, maintain organized repositories for audits and data calls.

Skills

SharePoint

Power Automate

Power BI

Microsoft Purview

FOIA

NARA standards

Tools

SharePoint Online

Power Automate

Job description

Blue Rose Consulting Group, Inc. is seeking a Knowledge Management & Records Specialist to modernize and govern a SharePoint Online environment at Army Headquarters in the Pentagon, with a Secret clearance.

The role focuses on restructuring document architecture, automating collaboration, and enforcing DoW records management and retention standards within a secure government setting. The ideal candidate will have hands-on experience with SharePoint, Power Automate, Power BI, and Microsoft