Knowledge Management & Records Specialist

Blue Rose Consulting Group, Inc.; Washington (District of Columbia); On-site; USD 110,000 - 150,000; Full time

Job summary

Blue Rose Consulting Group, Inc. is seeking a Knowledge Management & Records Specialist to modernize and govern a SharePoint Online environment at Army Headquarters in the Pentagon, with a Secret clearance.

The role focuses on restructuring document architecture, automating collaboration, and enforcing DoW records management and retention standards within a secure government setting. The ideal candidate will have hands-on experience with SharePoint, Power Automate, Power BI, and Microsoft

Qualifications

• 5 years of professional experience in information management, knowledge management, SharePoint administration, or data operations.
• Experience within a federal, defense, or military headquarters environment preferred.
• Solid working knowledge of SharePoint Online architecture and site configuration.
• Experience with SharePoint functionality including: Custom lists, Document libraries, Modern web parts.
• Hands-on experience building cloud flows using Power Automate.
• Experience generating operational reports using Power BI.
• Familiarity with federal or DoW records management guidelines and NARA standards.
• Familiarity with Microsoft Purview.

Responsibilities

• Redesign and restructure SharePoint Online sites, document libraries, and metadata frameworks to align with Army information management standards.
• Improve information discoverability and operational efficiency within the SharePoint environment.
• Execute structured data migrations from legacy local file shares or disorganized collaboration spaces into secure, standardized SharePoint architectures.
• Perform data cleanup, de-duplication, and remediation to support compliance and reduce unnecessary data storage.
• Analyze current staff workflows and design streamlined processes for gathering, reviewing, and publishing official documentation across directorates.
• Build, test, and maintain automated business processes using Power Automate.
• Develop automated workflows supporting task routing, staffing reviews, and document lifecycle management.
• Identify and address administrative bottlenecks within military headquarters operations.
• Support continued process optimization and workflow standardization.
• Implement and manage records management policies, retention schedules, and disposition rules in accordance with Army and federal mandates.
• Utilize Microsoft Purview to configure retention labels, sensitivity labels, and automated disposal workflows.
• Support adherence to data governance and security protocols, maintain organized repositories for audits and data calls.

Skills

SharePoint

Power Automate

Power BI

Microsoft Purview

FOIA

NARA standards

Tools

SharePoint Online

Power Automate

Job description

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Knowledge Management & Records Specialist

About Blue Rose Consulting Group

Blue Rose Consulting Group is a mission-driven federal contractor dedicated to delivering innovative solutions that support our clients and the communities they serve. People First. Mission Always. We believe exceptional outcomes start with exceptional people, and we are committed to building teams where talented professionals can grow, contribute, and make a meaningful impact.

About the Role

People First. Mission Always.

Location: Pentagon
Work Arrangement: On-site
Clearance Requirement: Secret Security Clearance

Blue Rose Consulting Group is seeking a detail-oriented Knowledge Management & Records Specialist to modernize, govern, and maintain a SharePoint Online environment at Army Headquarters in the Pentagon.

In this mid-level role, the Knowledge Management & Records Specialist will help drive the restructuring of document architecture, automate collaboration processes, and enforce Department of War (DoW) records management and retention standards.

This role requires a strong technical foundation in SharePoint, an eye for streamlined process design, and hands-on experience leveraging Microsoft Purview, Power Automate, and Power BI within a secure government environment.

Job Responsibilities

• Redesign and restructure SharePoint Online sites, document libraries, and metadata frameworks to align with Army information management standards.
• Improve information discoverability and operational efficiency within the SharePoint environment.
• Execute structured data migrations from legacy local file shares or disorganized collaboration spaces into secure, standardized SharePoint architectures.
• Perform data cleanup, de-duplication, and remediation to support compliance and reduce unnecessary data storage.

Process Design & Workflow Automation

• Analyze current staff workflows and design streamlined, standardized processes for gathering, reviewing, and publishing official documentation across directorates.
• Build, test, and maintain automated business processes using Power Automate.
• Develop automated workflows supporting:
  • Task routing
  • Staffing reviews
  • Document lifecycle management
• Identify and address administrative bottlenecks within military headquarters operations.
• Support continued process optimization and workflow standardization.

Records Management & Compliance

• Implement and manage records management policies, retention schedules, and disposition rules in accordance with Army and federal mandates.
• Utilize Microsoft Purview to configure:
  • Retention labels
  • Sensitivity labels
  • Automated disposal workflows
• Support adherence to data governance and security protocols.
• Maintain organized repositories in support of periodic audits and data calls.
• Support preparation for Freedom of Information Act (FOIA) and Congressional inquiries.
• Apply federal or DoW records management guidelines and National Archives and Records Administration (NARA) standards.

Analytics & Reporting

• Develop and maintain Power BI dashboards and analytics reports.
• Monitor and report on:
  • SharePoint site health
  • User adoption
  • Storage utilization
  • Compliance tracking
• Present actionable data insights to leadership.
• Support continuous improvement in information sharing through data-driven reporting.

Minimum Qualifications

• 5 years of professional experience in information management, knowledge management, SharePoint administration, or data operations.
• Experience within a federal, defense, or military headquarters environment preferred.
• Solid working knowledge of SharePoint Online architecture and site configuration.
• Experience with SharePoint functionality including:
  • Custom lists
  • Document libraries
  • Modern web parts
• Hands-on experience building cloud flows using Power Automate.
• Experience generating operational reports using Power BI.
• Familiarity with federal or DoW records management guidelines.
• Familiarity with National Archives and Records Administration (NARA) standards.
• Familiarity with Microsoft Purview.
• Exceptional attention to detail.
• Strong cross-functional communication skills.
• Ability to work effectively on-site in a fast-paced, mission-critical environment.

Why Join Blue Rose?

At Blue Rose, you’ll have the opportunity to apply your knowledge management, SharePoint, records management, and Microsoft 365 expertise in support of an important federal mission. You’ll help modernize information management practices, improve collaboration, strengthen records compliance, and provide leadership with better visibility into enterprise information and processes.