DoW/DoD Logistics Records Manager & Operations Coordinator (Consultant)

Technical Assent; Washington (District of Columbia); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible PTO

FSA and HSA

Short and long-term disability

401(k) with employer contributions,培训与

OneMedical primary care membership

Charitable contribution matching

Training, Education, and Certification

Job summary

Technical Assent is seeking a DoW/DoD Logistics Records Manager & Operations Coordinator (Consultant) to support records management, migration to SharePoint Online, and alignment with NARA guidelines. The role emphasizes organizing electronic records, applying metadata, retention, and disposal in accordance with DoW policies.

You'll collaborate with DoW stakeholders, ensure legal compliance, and help map legacy drives to the new information architecture, with on-site work in Alexandria, VA.

Qualifications

• Bachelor's Degree plus 2+ years' experience.
• Working knowledge of SharePoint Online, including document libraries, metadata, permissions, versioning, content types, and information architecture.
• Strong organizational, analytical, documentation, and communication skills.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Responsibilities

• Apply DoW records management requirements and relevant NARA guidance to electronic records management activities.
• Support records appraisal, classification, retention, transfer, preservation, and disposition processes in accordance with approved records schedules and applicable NARA requirements.
• Assess and organize electronic records currently stored on O: Drives and other legacy repositories.
• Identify records, non-records, duplicates, transitory materials, and potentially obsolete content.
• Map legacy folder structures and content to the approved SharePoint Online information architecture.
• Apply appropriate metadata, naming conventions, record categories, retention requirements, and access controls.
• Support bulk file migration activities, including data cleansing, validation, reconciliation, and exception management.
• Provide guidance to stakeholders on DoW records management requirements, NARA processes, electronic records management, and SharePoint filing practices.
• Document records management decisions, migration procedures, exceptions, and disposition-related activities.
• Identify risks associated with improperly classified, inaccessible, duplicated, or unmanaged records and recommend corrective actions.

Skills

SharePoint Online

Information architecture

Organizational skills

Analytical skills

Documentation

Communication skills

Education

Bachelor's Degree

Job description

DoW/DoD Logistics Records Manager & Operations Coordinator (Consultant)

The project provides expertise in logistics strategy and policy, supply chain, and asset management for the Department of War (DoW). The team supports the full lifecycle of defense-wide logistics policies, monitoring sustainment programs, and improving the visibility, accountability, and auditability of critical defense assets. This project focuses on the comprehensive modernization, systematic tracking, and cross-functional synchronization of all active logistics policies, instructions, and directives maintained by the office. By implementing rigorous administrative controls and proactive stakeholder coordination, this effort ensures all logistics guidance remains accurate, legally compliant, and aligned with modern warfighting requirements.

The Records Manager will support the implementation of an enterprise SharePoint Online records management solution and the migration of electronic records from legacy shared network Drives into the new records structure. This role will help ensure records are properly identified, classified, organized, migrated, maintained, and disposed of in accordance with DoW records management requirements, applicable federal policies, and relevant National Archives and Records Administration (NARA) guidelines and processes.

This role requires exceptional organizational skills, deep familiarity with DoW policy drafting standards, and the ability to diplomatically drive progress across multiple external and internal offices.

Key Responsibilities

• Apply DoW records management requirements and relevant NARA guidance to electronic records management activities.
• Support records appraisal, classification, retention, transfer, preservation, and disposition processes in accordance with approved records schedules and applicable NARA requirements.
• Assess and organize electronic records currently stored on O: Drives and other legacy repositories.
• Identify records, non-records, duplicates, transitory materials, and potentially obsolete content.
• Map legacy folder structures and content to the approved SharePoint Online information architecture.
• Apply appropriate metadata, naming conventions, record categories, retention requirements, and access controls.
• Support bulk file migration activities, including data cleansing, validation, reconciliation, and exception management.
• Provide guidance to stakeholders on DoW records management requirements, NARA processes, electronic records management, and SharePoint filing practices.
• Document records management decisions, migration procedures, exceptions, and disposition-related activities.
• Identify risks associated with improperly classified, inaccessible, duplicated, or unmanaged records and recommend corrective actions.

Required Skills & Experience

• Bachelor's Degree plus 2+ years' experience
• Working knowledge of SharePoint Online, including document libraries, metadata, permissions, versioning, content types, and information architecture.
• Strong organizational, analytical, documentation, and communication skills.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future
• Must be willing to work on-site in Alexandria, VA up to 5 days a week
• Secret Clearance Required

Desired Expertise and Competencies

• At least two years of relevant professional experience in records management, information governance, information management, or a related field.
• Familiarity with NARA guidelines, records management requirements, and related processes, including records schedules, retention and disposition, records transfer, preservation, and documentation requirements.
• Direct Department of War records management experience.
• Demonstrated experience managing electronic records and applying records lifecycle concepts.
• Experience working directly with NARA or supporting NARA-related records management activities.
• Familiarity with federal records management directives, records schedules, legal holds, disposition documentation, and records transfer procedures.
• Experience supporting records migration, file inventory, data cleansing, or repository consolidation efforts.
• Experience analyzing and migrating files from network drives, including O: Drives or similar legacy repositories.

THE COMPANY

Technical Assent is passionate about services – in government, business, and not-for-profit. We design exceptional service experiences, engineer them to be robust, and deliver real capability and business outcomes for our clients. You will be working on government programs that have strategic importance to our client. Your team will work IN and ON the client’s core mission – helping them to deliver their services day-to-day while simultaneously looking for opportunities to improve. Our work is Driven by Evidence, Grounded in Understanding, and Focused on Impact.

A LITTLE ABOUT OUR CULTURE

We look for these attributes in our teammates.

• Our team combines the creative and the pragmatic to deliver the results that matter most to our clients. We see beauty when art and science come together.
• We seek self-starters, people who are confident in tackling challenges independently and bringing this to high-performing teams. We continually seek feedback from our customers and employees, looking for opportunities to grow.
• We are a small company which gives you an essential voice in shaping our culture. You will help grow our culture, and you will grow from the experience, too.

You will be part of a team to take an improvement concept and transform it into a capability – an asset that provides measurable value to our client’s mission. The team will work with users, prototype, develop, and deliver new capabilities. We hold ourselves accountable to impacting outcomes.

Additional Information:
Come as you are - Technical Assent is committed to a workplace free of discrimination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Hiring decisions are based solely on merit, qualifications, and business needs. We offer a highly competitive benefits package to all full-time employees that includes:

• Flexible PTO
• FSA and HSA
• Short and long-term disability
• 401(k) with employer contributions, training and wellness allowances, and commuter benefits.
• OneMedical primary care membership
• Charitable contribution matching
• Training, Education, and Certification stipend