Keyer (Administrative Specialist II)-61006030

State of South Carolina; Cayce (SC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid holidays

Parental leave

Retirement plans (SCRS/ORP)

Job summary

The Department of Public Health is seeking staff to process mail requests for vital records and prepare certifications for issuance. Under supervision, duties include keying requests, searching, and maintaining certification controls.

Additional responsibilities cover balancing the cash drawer, handling invalid ID scenarios, and performing related tasks as assigned. A high school diploma or higher with related experience is required, with potential for bilingual Spanish/English proficiency

Qualifications

• A high school diploma is required.
• Three years related experience, two years cash handling, accounting, or banking experience, and minimum typing skills of 45 words per minute (certified typing test).
• Equivalent education/experience may be considered with approval.

Responsibilities

• Process all mail requests, including keying requests, searching, and preparing electronic certifications and photocopy certification; maintain certification paper controls.
• Balance money drawer daily with no discrepancies.
• Return applications to customer if invalid ID or missing fee.
• Perform other related duties as assigned related to the position.

Skills

Cash handling

Typing 45 wpm

Bilingual Spanish/English

Microsoft Office

Education

High School Diploma

Bachelor’s or Associate Degree

Job description

Careers at DPH: Work that makes a difference!

Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity

Under supervision, performs duties related to processing all mail requests for all vital events. Prepares certifications for issuance.

• Perform functions for processing all mail requests all mail requests to included keying requests, searching, and preparing appropriate electronic certifications and photocopy certification, keeping track of certification paper controls numbers. Makes appropriate annotations on applications prior to mail out certificates.
• Balance money drawer daily with no discrepanies.
• Returns applications to customer if there is not a valid ID or if there is not a fee.
• Performs other related duties as assigned related to the position.

State Minimum Requirements

A high school diploma. Related clerical experience may be substituted for a high school diploma.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Additional Requirements

A high school diploma with three (3) years related experience, two (2) years of cash handling, accounting, or banking experience, and minimum typing skills of 45 words per minute (certified typing test required). Ability to follow written and oral instructions; good concentration skills; legible handwriting; ability to exercise judgment and discretion in applying office practices and procedures; ability to keep information in confidence.

Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the SCDPH Chief Human Resources Officer, or their delegate.

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Bachelor's or associate degree, five (5) years related experience, or bilingual in Spanish/English.

EEO

The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

Reasonable Accommodation

Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

State Disaster Plan

In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

Driving Record

If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant, being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

Benefits Package

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Paid Parental Leave
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

Enrollment in one of the listed plans is required for all Full Time Employees (FTE); please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

Hybrid Work

The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.