Administrative Assistant for Licensing Services-61008731

State of South Carolina; United States; Hybrid; USD 28.000 - 42.000; Vollzeit

Benefits dieser Stelle

Annual leave

Sick leave

Paid holidays

Parental leave

Insurance (health)

Deferred compensation

Retirement plans

Zusammenfassung

South Carolina Department of Public Health is hiring for a role supporting licensure and administrative operations. The position processes applications and licenses, coordinates with HQ and facilities, handles invoices, and maintains accurate records.

It also provides backup receptionist support and participates in disaster preparedness activities. The role requires an associate's degree or higher, two years of clerical experience, and accounting experience, plus a valid SC driver's license.

Qualifikationen

• An associate's degree, two (2) years of clerical experience, and accounting experience.
• Possess and maintain a valid South Carolina driver's license in good standing.
• State Minimum Requirements: A high school diploma and work experience that is directly related to the area of employment.

Aufgaben

• Process applications and licenses for the assigned caseload, coordinating with HQ staff, facilities, and other agencies.
• Process invoices and late fees, mail invoices, and ensure database accuracy and currency.
• Provide backup coverage for receptionist duties and assist with mail distribution as needed.

Kenntnisse

Clerical experience

Accounting experience

Ausbildung

High school diploma

Associate's degree

Jobbeschreibung

Summary

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Facilitates the direct functioning of other programs by providing the administrative/logistical support, accounting support, and other resources required for the operation of the Healthcare Quality Deputy Area.

• Responsible for the processing of applications and licenses for the assigned caseload. Coordinates directly with HQ personnel, facilities, and other agencies to acquire limited information. Processes invoices and late fees. Processes and mails invoices as needed. Ensures information entered or amended in the database is accurate and current. Manages documents created by the Bureau or received from other sources. Serves as a resource contact for the public, providers, and inspectors. Performs support services and provides technical assistance to providers, inspectors, and pending licensees as needed.
• Serves on committees as necessary to make recommendation to management related to licensure issues. Performs other duties as assigned such as but not limited to providing backup coverage for the HQ receptionist and the building receptionist. Serves as backup for mail distribution, as needed. Participates in disaster preparedness as outlined in the DPH plan during hazardous weather or declaration of emergency. During such times the incumbent is designated as an essential employee and subject to duty and/or call on a 24-hour basis.

Examples of duties

State Minimum Requirements: A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

***Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the DPH Chief Human Resources Officer, or their delegate.***

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Qualifications

An associate's degree, two (2) years of clerical experience, and accounting experience. Possess and maintain a valid South Carolina driver's license in good standing.

Supplemental information

EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Paid Parental Leave
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
• State Retirement Plan (SCRS)
• State Optional Retirement Program (State ORP)*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.