Travel & Direct Pay Keyer (Fiscal Technician II - 61006356 & 61007862)

Doc PersonalBeratung GmbH; Columbia (SC); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Vacation leave

Sick leave

Paid holidays

Paid parental leave

Health, dental, vision insurance

Retirement plan available

Job summary

South Carolina Department of Public Health is seeking a detail-oriented Travel & Direct Pay Keyer to manage travel reimbursements, direct pay invoices, and program expense processing. This role supports staff and budget managers to maintain compliant, efficient payment processing and documentation.

You will work with the SCEIS FV60 system and collaborate with internal teams to resolve discrepancies, ensuring timely payments and accurate financial records.

Qualifications

• Detail-oriented and organized; strong time management skills.
• Experience with accounts payable and travel reimbursements is preferred.
• Familiarity with SCEIS FV60 or similar ERP systems and financial documentation is beneficial.

Responsibilities

• Audit and process travel claims and cash advances using the SCEIS FV60 system within three business days of receipt.
• Verify completeness and accuracy of required documentation (DPH104 forms, invoices, receipts, agendas, and approvals).
• Communicate with staff to resolve discrepancies prior to processing.
• Submit travel claim funding requests to budget managers for appropriate allocation.
• Review direct expenditure invoices and receipts for accuracy and proper cost allocation.
• Process and key accounts payable invoices for both state and county expenses using SCEIS FV60.
• Prepare and disburse invoices for processing through county systems in accordance with established procedures.
• Prepare Funds Reservations and claims for payment of operational expenses across all programs.
• Process monthly IDT invoices for State Fleet, DPH Motor Pool, and other regional services.
• Handle tuition reimbursement requests for DPH employees, ensuring timely and accurate processing.
• Maintain compliance with agency financial procedures and timelines.
• Ensure all transactions are properly documented and supported for audit readiness.
• Collaborate with internal teams to resolve funding or documentation issues as needed.
• Perform additional tasks as assigned to support departmental operations.

Skills

Attention to detail

Organizational skills

Time management

Communication

Education

High school diploma

Bachelor's degree with accounting courses

Associate's degree + 1 year accounting experience

Tools

SCEIS FV60

Microsoft Outlook

PowerPoint

Teams

SharePoint

Adobe applications

Job description

Job Responsibilities

Careers at DPH: Work that makes a difference!

Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, Embracing Service, and Advancing Equity

The South Carolina Department of Public Health (SC DPH) is seeking a detail-oriented and organized Travel & Direct Pay Keyer to manage travel reimbursements, direct pay invoices, and program expense processing. This position plays a vital role in ensuring timely and accurate financial transactions, serving as a key resource for staff and budget managers to maintain compliance and efficiency in payment processing and documentation.

Job Duties Will Include, But Are Not Limited To

• Travel Reimbursements & Funding Coordination
  • Audit and process travel claims and cash advances using the SCEIS FV60 system within three business days of receipt.
  • Verify completeness and accuracy of required documentation (DPH104 forms, invoices, receipts, agendas, and approvals).
  • Communicate with staff to resolve discrepancies prior to processing.
  • Submit travel claim funding requests to budget managers for appropriate allocation.
• Invoice Review & Accounts Payable
  • Review direct expenditure invoices and receipts for accuracy and proper cost allocation.
  • Process and key accounts payable invoices for both state and county expenses using SCEIS FV60.
  • Prepare and disburse invoices for processing through county systems in accordance with established procedures.
• Program Expense Management
  • Prepare Funds Reservations and claims for payment of operational expenses across all programs.
  • Process monthly IDT invoices for State Fleet, DPH Motor Pool, and other regional services.
  • Handle tuition reimbursement requests for DPH employees, ensuring timely and accurate processing.
• Financial Documentation & Compliance
  • Maintain compliance with agency financial procedures and timelines.
  • Ensure all transactions are properly documented and supported for audit readiness.
  • Collaborate with internal teams to resolve funding or documentation issues as needed.
• Other Duties
  • Perform additional tasks as assigned to support departmental operations.

Minimum And Additional Requirements

State Minimum: A high school diploma and entry-level experience in accounting or bookkeeping. A bachelor's degree with multiple accounting courses may be substituted for required work experience.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Minimum: A bachelor's degree with multiple accounting courses. An associate's degree and one (1) year of experience in accounts payable/accounting/bookkeeping. A high school diploma and three (3) years of experience in accounts payable/accounting/bookkeeping. Strong time management skills with the ability to meet daily and monthly deadlines.

• Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the DPH Chief Human Resources Officer, or their delegate.

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Preferred Qualifications

The ideal candidate will demonstrate strong technical proficiency in tools such as Microsoft Outlook, PowerPoint, Teams, SharePoint, Adobe applications, and the SCEIS financial system. They should have completed professional development courses in areas such as productivity, emotional intelligence, effective communication, and diversity in the workplace.

EEO

The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

Reasonable Accommodation

Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

State Disaster Plan

In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

Driving Record

If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

Benefits

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Paid Parental Leave
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)
  • Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

Hybrid Work

The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.