K-8 School Office Coordinator & Front Desk Lead

The Consortium of Jewish Day Schools; City of Rochester (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Retirement plan

FSA

Job summary

The Consortium of Jewish Day Schools in Rochester is seeking an organized and friendly secretary to support a busy K-8 school. You will be the first contact for students, families, and staff, handling communications and basic admin tasks with discretion.

You will manage data in SIS, assist with reports, newsletters, and school communications, and collaborate with facilities and faculty to maintain an efficient environment.

Qualifications

• Proficiency with modern office software and platforms.
• Experience with student information systems (SIS) preferred.
• Familiarity with data privacy practices.
• Strong written and verbal communication skills.

Responsibilities

• Serve as the first point of contact for phone, email, and inquiries.
• Welcome and assist visitors, parents, and students.
• Perform general administrative duties including email management, document preparation, scanning, and mail distribution.
• Maintain digital and physical records per school policy.
• Enter and manage data in SIS for attendance, billing, donations, tuition, reporting, and student records.
• Generate reports and retrieve information from databases.
• Prepare communications including correspondence, reports, newsletters, and internal documents.
• Manage office supplies and place orders.
• Coordinate with facilities for issues.
• Support faculty and staff with admin and tech tasks.
• Provide basic first aid per health and safety protocols.
• Assist with events and scheduling.

Skills

Excellent communication

Multitasking

Organizational skills

Customer service

Professional demeanor

Tools

Google Workspace

Microsoft Office

Email systems

SIS (Student Information Systems)

Digital collaboration tools

Job description

The Consortium of Jewish Day Schools in Rochester is seeking an organized and friendly secretary to support a busy K-8 school. You will be the first contact for students, families, and staff, handling communications and basic admin tasks with discretion.

You will manage data in SIS, assist with reports, newsletters, and school communications, and collaborate with facilities and faculty to maintain an efficient environment.