Juvenile Court Clerk

Lubbock-County-; Lubbock (TX); On-site; USD 28,000 - 40,000; Full time

Job summary

Lubbock County is seeking a detail-oriented Administrative Clerk to interpret documents, docket cases and manage data entry in the Justice Management System. The role includes handling court filings, issuing subpoenas, and assisting in courtroom proceedings.

The position requires a high school diploma, strong Word/Excel skills, accurate 45 wpm typing, and excellent communication to work with judges, attorneys, and county staff for timely processing and filing in compliance with procedures.

Qualifications

• High school diploma or equivalent required.
• Data entry experience and customer service experience required.
• Proficient in Microsoft Word, Excel and office equipment.
• Able to type 45 words per minute with basic math skills.

Responsibilities

• Interpret documents to select the correct code for entry into the Justice Management System.
• Docket pleadings and monitor data entry for each case from filing to disposition.
• Process dispositions, issue subpoenas, and assist in courtroom with juvenile pleas.
• Maintain liaison between district clerk, judges, attorneys and staff.
• Pull files for announcements, appearances and juvenile pleadings.
• Prepare juvenile CR-43J forms for DPS submissions.

Skills

Typing 45 wpm

Microsoft Word

Microsoft Excel

Office equipment knowledge

Verbal & written communication

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Office equipment

Job description

Interpret documents to select the most appropriate code for entry into the Justice Management System; docket all pleadings on the computer; testify in court; conform documents; answer phone calls; assist in courtroom with juvenile pleas; issue services including citations, summonses, and other documents; administratively close completed cases; interact daily with judges and probation department; data entry on incoming transfer cases.

• Monitor, track and perform extensive data entry of each individual case from filing to disposition and beyond.
• Process dispositions of cases, including entering disposition code, and mailing various forms.
• Recognize documents that are sealed by statute.
• Seal documents and files as ordered by the court.
• Data entry for court documents and prepare for imaging.
• Initiate efficient procedures for processing and docketing cases.
• Process motions and orders, including file marking documents, entering into the computer, obtaining judge’s signature, and sending copies to the attorney, defendant, and probation department.
• Process dispositions of cases, including closing out file once plea has been heard or judgment received, sending certified copies of the judgment or commitment papers to the Criminal District Attorney’s office, probation department, submitting payment of court appointed attorney to County Auditor, and entering disposition information in the computer.
• Docket incoming transfer cases; number all documents.
• Issue subpoenas, including receiving state or defense applications for subpoenas, preparing and sending subpoenas to the sheriff or private process server, and entering into the computer.
• Attend and assists the court with juvenile pleas.
• Act as liaison between district clerk, judge, attorneys, court personnel and all other interested parties.
• As official custodian of record, testify in court.
• Ensure each case is properly prepared for court.
• Pull files for announcements, appearances, and juvenile pleadings.
• Prepare juvenile CR-43J forms for Department of Public Safety to be submitted online.
• Research files.
• Perform other duties as requested by the District Clerk.

QUALIFICATION REQUIREMENTS:

High school diploma or equivalent required. Computer data entry experience and customer service experience required.

KNOWLEDGE, SKILLS AND ABILITIES:

• Must possess knowledge of Microsoft Word, Excel, and other Microsoft Office programs.
• Must have knowledge of modern office equipment and filing systems.
• Must have knowledge of English grammar, spelling, and punctuation.
• Must be able to type or keyboard data entry at a rate of 45 net words per minute.
• Must have knowledge and skills to perform basic math principles.
• Must be able to establish and maintain effective working relationships with co-workers and the public.
• Must be able to prioritize tasks to be performed.
• Must be able to work independently in the absence of supervision.
• Must be able to respond appropriately and professionally to requests and inquiries from the general public and courthouse personnel.
• Must be able to communicate verbally and in writing.
• Must be able to interpret and apply laws, rules, regulations and procedures applicable to job duties assigned.
• Must be able to read and understand manuals, instructions and documents.
• Must be able to analyze various situations and determine best solution within authority delegated.

PHYSICAL DEMANDS:

• Must be able to lift 25 pounds.
• Must be able to stand, walk, kneel and/or bend to perform essential functions.
• Must be able to reach, grip, and use fine dexterity to operate computer, office equipment and handle/manipulate papers.
• Must be able to push and pull objects.
• Must be able to flex upper trunk forward at the waist and partially at the knees.
• Must be able to rotate upper trunk to the left or right while sitting or standing.
• Must be able to place arms above, at or below shoulder height.
• Must have use of visual and depth perception.
• Must have speech, hearing, and visual acuity necessary to operate computer, office equipment, and file documents and court shucks.

DISCLAIMER:

The above description reflects the details considered necessary to describe the standard functions of this position and should not be constructed as a thorough description of all work requirements. The characteristics of the work environment described are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Employer:

Lubbock County will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.