Junior VIP Events & Logistics Coordinator

Saicon; New York (NY); On-site; USD 30,000 - 47,000; Part time

Job summary

ESPN VIP Experiences in New York is seeking a Temporary Coordinator to provide administrative, logistical, and event-support assistance for VIP programs. You will help with on-site execution, materials, guest lists, and vendor coordination while ensuring accurate records and timely communication.

The role requires detail-oriented support across cross-functional teams in a fast-paced sports/hospitality environment, with duties covering planning, budgeting, and post-event closeout.

Qualifications

• Bachelor’s degree or equivalent in Marketing, Business, Sports Management, Communications, Hospitality, or related field.
• Minimum 1 year of experience in marketing, events, sports, entertainment, hospitality, guest service, administration, or related field.
• Outstanding administrative skills with accuracy, follow-through, and attention to detail.
• Ability to work independently and collaboratively within a team.
• Strong organizational skills to support multiple projects in a fast-paced live-event environment.
• Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, and design/presentation tools such as PowerPoint and Canva.
• Strong written and verbal communication with a service-oriented approach.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate printed materials, digital assets, and branded collateral for on-site execution.
• Assist with hotel rooming lists, guest lists, credential information, signage, and guest-facing materials.
• Support premium ordering, inventory management, shipping coordination, and team supplies.
• Communicate professionally with internal departments and cross-functional partners.
• Assist with invoice processing, budget tracking, vendor documentation, and financial records.
• Compile guest information, update planning documents, and coordinate schedules.
• Provide on-site support including guest check-ins, materials organization, and issue escalation.
• Maintain organized event files, trackers, distributions, and vendor information.
• Take notes, follow up on items, and help maintain vendor load-in/load-out information.

Skills

Administrative skills

Attention to detail

Communication

Time management

Microsoft Excel

Canva

Education

Bachelor’s degree in Marketing, Business, Sports Management, Communications, Hospitality

Tools

PowerPoint

Canva

Microsoft Excel

Job description

ESPN VIP Experiences in New York is seeking a Temporary Coordinator to provide administrative, logistical, and event-support assistance for VIP programs. You will help with on-site execution, materials, guest lists, and vendor coordination while ensuring accurate records and timely communication.

The role requires detail-oriented support across cross-functional teams in a fast-paced sports/hospitality environment, with duties covering planning, budgeting, and post-event closeout.