Junior Special Events Manager - FIU Downtown On Brickell

Florida International University; Miami (FL); On-site; USD 40,000 - 45,000; Full time

Job summary

Florida International University’s FSBDC at FIU seeks a Junior Special Events Manager to oversee training and outreach activities for programs serving entrepreneurs in Miami-Dade and the Keys. You will manage trainings, plan outreach, and collaborate with center staff and partners to meet contractual goals.

The role requires a Bachelor's degree (or equivalent) and strong communication, with occasional evenings and travel.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience in hospitality or event management preferred.
• Bilingual abilities are a plus.

Responsibilities

• Schedule, plan and execute community trainings and webinars, including event close outs and reporting.
• Assist center leadership with annual marketing and outreach plan supporting deliverables and goals.
• Monitor and report on training event performance with recommendations for quality improvements.
• Streamline training/outreach strategies and develop common protocols.
• Collaborate with center consultants on existing and new workshops addressing community needs.
• Demonstrate strong interpersonal, oral and written communication, problem-solving and listening skills.
• Use Salesforce and Blackthorne to create, process and record each training event file per policies.
• Create event materials with Canva and/or Adobe following FIU branding policies.
• Network effectively with prospective clients, small businesses, and economic-development partners.
• Travel throughout Miami-Dade County and the Florida Keys as necessary.
• Regularly work evenings for meetings and offsite events.

Skills

Hospitality

Event management

Public speaking

Confidential info handling

Bilingual

Education

Bachelor's degree

High school diploma + 4 years experience

Job description

About FIU

About FIU
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary
The Florida Small Business Development Center (FSBDC) at FIU, a partnership between the Florida SBDC Network and Florida International University, offers at no-cost a team of business consultants who work with entrepreneurs and business owners in Miami-Dade and Monroe Counties to help them grow and succeed. FSBDC at FIU also organizes workshops, seminars, networking events and other events in the community to benefit entrepreneurs and business owners in the region. The Junior Special Events Manager is responsible overseeing training and outreach activities related to programs under the center.

• Schedule, plan and execute community trainings and webinars, including relevant event close outs and reporting.
• Assist center leadership with preparation of an annual marketing and outreach plan in support of center deliverables, community needs, and contractual goals.
• Monitor and report on training event performance making recommendations on how to improve the quality of training programs, program attendance, and program attendee survey ratings.
• Support the streamlining of training/outreach strategies for the center and its community partners, identify commonalities, and develop a set of common protocols.
• Work with center consultants to collaborate on existing and new workshops that address the needs of the program and the community.
• Apply strong interpersonal, oral, and written communication, problem-solving, and listening skills.
• Use Salesforce and Blackthorne software to create, process, and record each training event file in accordance with required policies and procedures.
• Utilize media platforms, such as Canva and/or Adobe to create event materials and flyers that follows FIU and Florida SBDC Network branding policies and procedures.
• Network effectively with prospective clients, small businesses, and economic-development partners and stakeholders.
• Travel throughout Miami-Dade County and the Florida Keys as necessary.
• Regularly work evenings attending meetings and offsite events.
  

Minimum Qualifications
Bachelor's degree; OR high school degree and four (4) years of related experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

• Experience in hospitality and event management experience.
• Public speaking and presentation skills.
• Ability to handle information of sensitive and confidential nature in a professional manner.
• Bilingual preferred.
  

Job Category
Administrative

Advertised Salary
$40,000 - $45,000

Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements
Criminal Background Check

Other Information

• Ability to travel locally and nationally.
• Ability to work flexible hours as needed.
• Ability to work occasional evenings, weekends and at locations outside of the University
• This position is funded by an external funding source (e.g. a grant or contract)
  

Disclosures

Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affi...m Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.