Program Coordinator - Herbert Wertheim College of Medicine

Florida International University; Miami (FL); On-site; USD 40,000 - 42,000; Full time

Job summary

Florida International University invites applications for a Program Coordinator in the Herbert Wertheim College of Medicine to join a dedicated team of professionals.

The role supports the Office of Academic Community Programs and Partnerships, coordinating scheduling, communication, and event planning for STEM Saturdays, Doctors of Tomorrow, and other pathway programs. Regular site visits help ensure program readiness and compliance with FIU policies.

Qualifications

• Bachelor's degree with 1 year of experience or 5 years of office/related experience, or an equivalent combination of education and/or experience.
• Previous experience in an academic or community-based organization is desirable.

Responsibilities

• Assist the Program Manager in coordinating administrative support for new and ongoing programs, including scheduling, communication, organization and event planning.
• Conduct monthly site visits for STEM Saturdays to monitor activities, engagement, and site readiness.
• Update flyers, promotional materials, and websites, newsletters and related pages.
• Serve as a liaison between participants and outside parties such as community partners, vendors and government agencies.
• Oversee credentialing of community faculty involved in the programs and ensure accuracy of weekly student activities.
• Provide support at events and assist with program-related materials and training.

Skills

Scheduling coordination

Event planning

Communication

Organization

Strong writing

Education

Bachelor's degree

Job description

Job Summary

The Herbert Wertheim College of Medicine is currently seeking a Program Coordinator to join our team of professionals.

Employment Details

• Full/Part Time Full-Time
• Regular/Temporary Regular
• Location Modesto A. Maidique Campus
• Job Category Administrative

Advertised Salary

$40,000-$42,000

Duties

• Assists the Program Manager in coordinating administrative support (coordination of scheduling, communication, organization, event planning, file organization, etc) for new and ongoing programs within the Office of Academic Community Programs and Partnerships, including but not limited to STEM Saturdays, Doctors of Tomorrow, Junior Doctors of Tomorrow, and the Albert E. Dotson Sr. Premedical Program. Provides updates from participants for pathway programs for tracking purposes.
• Conducts monthly site visits for STEM Saturdays to monitor program activities, participant and volunteer engagement, and overall site readiness.
• Reviews and updates flyers and related promotional materials. Assists with updating the Academic Community Programs and Partnerships website, as well as the Dotson Program Canvas page and biannual newsletter.
• Works with and/or resides with minors and/or vulnerable persons within their role.
• Performs administrative duties supporting instruction/training, such as the development and editing of materials for events and projects related to Academic Community Programs and Partners.
• Serves as a liaison between program participants and outside parties such as community partners, vendors, government agencies, and administrators.
• Responsible for the credentialing of the community faculty involved in the programs for Academic Community Programs and Partners in conjunction with the leadership team.
• Oversees student activities for accuracy and completeness on a weekly basis and provides updates to their high school administration as needed.
• Provides support to the Program Manager at events and supports the annual summer pathway program event activities.
• Ensures compliance with FIU policies, procedures, and practices with federal, state, and local regulatory standards.
• Performs other related duties as assigned or as directed. The omission of specific duties do not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Bachelor's degree and 1 year of experience; OR 5 years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

• Previous experience in an academic or community-based organization.
• Strong writing and editing skills desired.

Pre-Employment Requirements

• Fingerprinting Check
• Expanded Background Check

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.