Junior IT Manager

Orthodontic-Experts-Management-LLC

Maine Township (IL)

On-site

USD 65,000 - 90,000

Full time

14 days+

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Benefits offered by this job

Paid Time Off

Health Insurance

401(k) and matching

Life Insurance

Transit Reimbursement

Job summary

Orthodontic Experts is seeking a Jr IT Manager to provide daily IT operations support, manage IT projects, and maintain documentation and runbooks. Responsibilities include procurement, asset management, and ensuring compliance with policies across multiple sites.

The role requires a minimum bachelor's degree and 3 years of IT experience, strong communication skills, and the ability to travel for local and out-of-state assignments.

Qualifications

Bachelor's degree and 3 years IT operations or dev-ops experience.
Strong documentation and communication skills.
Demonstrated intermediate level Microsoft Office proficiency.
CAPM with IT specialization.
Proven success leading the delivery of complex IT projects into production environment.
Experience with IT infrastructure, applications support/development, and cloud technologies.
Travel to local and out-of-state locations; valid driver's license.
Can work independently with initiative.
Provide direct support as needed.

Responsibilities

Oversee day-to-day IT operations and project tasks.
Provide backup duties for dispatching, schedule coordination, and IT support queue management.
Enforce policies, standards adherence, and exception handling.
Meet or exceed SLAs and KPIs; participate in required meetings.
Provide onsite and remote IT assistance for new construction, build outs, and acquisitions.
Image computers by OEM specifications.
Create and maintain full project documentation and runbooks.
Deliver runbooks tested and signed off by project owner.
Gather and analyze requirements, develop work plans and schedules.
Capture project information in the GRC platform.
Organize meetings, prepare agendas/minutes, coordinate with stakeholders.
Set milestones, manage delays, and adjust expectations.
Manage internal resources and coordinate with external project managers.
Ensure policy adherence and project hand-offs to production.
Prepare status reports and identify roadblocks; provide training materials.

Skills

Documentation

Microsoft Office

CAPM IT

IT operations

Project delivery

Cloud technologies

IT infrastructure

Travel

Initiative

Education

Bachelor's degree

CAPM IT specialization

Tools

GRC platform

LMS platform

Job description

Description

About Us:

At Orthodontic Experts, we are committed to delivering exceptional patient care and setting the standard for orthodontic excellence. With 32 locations across the greater Chicagoland area, Wisconsin, and Indiana, and continued growth ahead, we are focused on transforming smiles and making a meaningful impact in the communities we serve.

We are looking for team members who are passionate about high-quality care and align with our Core Values:

Accountability
Continuous Improvement
Inclusion
Integrity
Respect
Teamwork
Transparency

If you are seeking an opportunity to grow your career in a purpose-driven, patient-centered organization, we encourage you to apply.

Primary Goals/Objectives:

At Orthodontic Experts Management, the Jr IT Manager is responsible for providing daily IT operations support, IT project

management, asset management, documentation, procurement, provisioning, and additional assistance as assigned.

This staff-level position is designed with a growth path towards managerial responsibilities for an independent analytical

individual that demonstrates a powerful sense of initiative.

Responsibilities:

IT Operations

Oversee day-to-day operations and project tasks.
Provide backup duties for dispatching, schedule coordination, and OEM IT support queue management.
Enforce policies and procedures, standards adherence, and exception handling.
Meet or exceed SLAs and KPIs.
Participate in meetings as required.
Provide onsite and remote IT assistance and testing for new construction, build outs, and acquisitions.
Image computers by OEM specifications.

Documentation

Responsible for creating and maintaining full project documentation, including those of an IT MSP, on our GRC platform.
Responsible for the delivery of a runbook at the end of every project that has been tested for quality assurance and has been signed off on by the project owner.
Create and maintain technical documents, including runbooks.
Participate in annual audit of runbooks.

IT Project Management

Work with supervisor to manage the OEM IT side of assigned IT projects in collaboration with IT MSP and other external parties.
Work with supervisor to gather and analyze requirements, develop/coordinate work plans, schedules, resource plans, risk identification, and mitigation plans.
Once project plan is approved, capture all project information in GRC platform.
Organize meetings, create agendas and minutes, meet with stakeholders to address project goals, identify internal resources needed, and create project plans for submission, approval, and execution.
Set and track milestones, account for delays, including setting new expectations as required.
Adhere to budget, schedule, scope of project work, and escalate issues timely.
Manage internal project resources and coordinate with external project managers to meet project requirements.
Ensure consistency and adherence to company policies and procedures.
Drive project commitments with a clear chain of accountability. Ensure on-time completion.
Prepare project status reports, identifying potential roadblocks and intervention needed.
Provide training, create training materials, and other information as warranted for project hand-off to production environment.

Procurement

Assist with researching vendors to negotiate best pricing for IT asset procurement and licensing.
Work with supervisor and IT MSP to ensure that products to be purchased are consistent with existing OEM technology platform, security stack, and industry standards.
Review invoices against orders received in a timely manner, following policies and procedures for processing.
Ensure a timely and accurate exchange of goods and services by maintaining an accurate inventory of OEM IT assets and software licensing via GRC platform

Supervisory/Management Responsibilities: None
Employment Status: Exempt/Full-time

Requirements

Minimum bachelor's degree and 3 years of proven direct experience in IT operations, dev-ops, or support.
Exceptional documentation, written, and verbal communication skills.
Demonstrated intermediate level Microsoft Office proficiency.
CAPM with IT specialization.
Proven success leading the delivery of complex IT projects into production environment. This may include, and is not limited to applications, IT procedures, infrastructure upgrades, hardware deployment, network configuration, security, training, and cloud migrations.
Effective direct technical expertise with IT infrastructure, application support/development, and cloud technologies.
Travel is required to local and out-of-state locations. Valid driver's license required.
Can work independently and demonstrate powerful sense of initiative
Provide direct support as needed.
Other duties as assigned.

Preferred: