Junior Executive Receptionist (Investment Management)

SPS; New York (NY); On-site; USD 74,501,000 - 85,962,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k with matching

Paid Time Off

Bonuses

Commuter benefits

Employee discounts

Job summary

SPS is seeking a polished Junior Executive Receptionist to support reception and conference center operations in a fast-paced corporate setting. You will welcome executives, guests, and partners, manage guest arrivals, coordinate meeting logistics, and maintain a professional front-of-house environment.

The role blends hospitality with administrative support, requiring strong communication, organizational skills, and the ability to multitask while maintaining discretion.

Qualifications

• Bachelor’s degree preferred.
• Minimum 3 years of professional experience in reception, hospitality, executive support, or client-facing environments preferred.
• Strong proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Flexible schedule based on business needs.
• Dependable, punctual, and highly professional.

Responsibilities

• Welcome executives, employees, visitors, and business partners with professionalism and hospitality.
• Register guests with building security and manage visitor processes.
• Serve as a point of contact for guest inquiries, directions, and special requests.
• Maintain a polished and professional reception experience.
• Coordinate conference room bookings and help resolve scheduling conflicts.
• Partner with Administrative Assistants and stakeholders to support meeting logistics.
• Prepare meeting spaces, ensuring rooms are organized, stocked, and guest-ready.
• Coordinate catering requests and support in-room hospitality services.
• Ensure AV equipment and conference room technology are functioning properly.
• Answer and route calls through the company’s main line professionally.
• Support reporting, documentation, and administrative projects as assigned.
• Coordinate with facilities, pantry, and cleaning teams to maintain workplace standards.
• Provide backup support and cross-functional coverage when needed.
• Anticipate guest needs and accommodate requests whenever possible.
• Maintain confidentiality and professionalism in all interactions.
• Contribute to a welcoming, organized, and high-service workplace environment.

Skills

Customer service mindset

Strong communication

Organization

Multitasking

Professional presence

Discretion

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Typical working hours: Mondays to Fridays, 8:00 AM to 6:00 PM

Support a High-Touch Executive Environment

We are seeking a polished, hospitality-driven professional to join our team as a Junior Executive Receptionist. In this role, you will support reception and conference center operations while creating a seamless experience for executives, employees, guests, and business partners.

As the first point of contact for many visitors and internal stakeholders, you will manage guest arrivals, coordinate meeting logistics, support workplace hospitality, and maintain a professional front-of-house environment. This role is ideal for someone who thrives in a fast-paced corporate setting and enjoys balancing hospitality with administrative support.

Why This Role Matters

This role serves as a key connection point between executives, guests, and workplace operations. Your professionalism, attention to detail, and service mindset help ensure smooth daily operations and create positive experiences for visitors and internal teams.

What You’ll Do

Executive Reception & Guest Services

• Welcome executives, employees, visitors, and business partners with professionalism and hospitality
• Register guests with building security and manage visitor processes
• Serve as a point of contact for guest inquiries, directions, and special requests
• Maintain a polished and professional reception experience

Conference Center & Meeting Support

• Coordinate conference room bookings and help resolve scheduling conflicts
• Partner with Administrative Assistants and stakeholders to support meeting logistics
• Prepare meeting spaces, ensuring rooms are organized, stocked, and guest-ready
• Coordinate catering requests and support in-room hospitality services
• Ensure AV equipment and conference room technology are functioning properly

Workplace & Administrative Support

• Answer and route call through the company's main line professionally
• Support reporting, documentation, and administrative projects as assigned
• Coordinate with facilities, pantry, and cleaning teams to maintain workplace standards
• Provide backup support and cross-functional coverage when needed

Hospitality & Service Excellence

• Anticipate guest needs and accommodate requests whenever possible
• Maintain confidentiality and professionalism in all interactions
• Contribute to a welcoming, organized, and high-service workplace environment

What You Bring

• Strong customer service and hospitality mindset
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize effectively
• Professional presence and polished demeanor
• Ability to maintain composure in fast-paced environments
• Sound judgment and ability to handle confidential information

Qualifications

• Bachelor’s degree preferred
• Minimum 3 years of professional experience in reception, hospitality, executive support, or client-facing environments preferred
• Strong proficiency with Microsoft Office applications
• Flexible schedule based on business needs
• Dependable, punctual, and highly professional

Physical Requirements

• Ability to stand or move throughout reception and conference areas during the workday
• Ability to support meeting room setup and hospitality functions as needed
• Comfortable working in a highly visible, guest-facing environment

Think You're a Fit? If you enjoy supporting executives, creating exceptional first impressions, and working in a polished corporate environment, we'd love to hear from you.

Compensation

The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors.

Vacancy Status

This posting is for an existing vacancy.

Pay Range

$26 - $30 USD

What We Offer

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
• Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason.
• Bonuses: Are available for employee and client referrals for current employees.
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts.

Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is a global workplace solutions and business transformation company operating in more than 20 countries. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings.

Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process.

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.