Contract Analyst, Bureau of Division Management & Systems Coordination

City of New York; New York (NY); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Work from home up to 2 days/week

Loan forgiveness programs

Competitive benefits

Job summary

The City of New York’s Department of Health and Mental Hygiene is seeking a Contract Specialist to support oversight of contracts within the Division of Disease Control.

The role reports to the Senior Director of Operations Planning and focuses on coordinating contract activities from initiation through closeout, liaising with program leads and external partners to ensure timely deliverables and compliant processes.

Qualifications

• A baccalaureate degree from an accredited college or university, ... six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
• A four year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
• Education and or experience equivalent to “1
• 2

Responsibilities

• Coordinate and communicate directly with vendors, contractors, consultants and external partners regarding procurement requirements, contract deliverables, timelines, invoicing, documentation deficiencies, compliance issues and operational expectations to support successful contract performance and service delivery.
• Assist in developing deliverables-based scopes of work and budgets and ongoing monitoring of scopes of work to support maintenance of up-to-date budget modifications to support timely invoicing and processing of vendor payments.
• Serve as a liaison between Divisional staff, vendors, and stakeholders to resolve outstanding issues and facilitate deliverables progress.
• Initiate and process procurement and contract administration activities within PASSPort and related City systems including vendor documentation, amendments, renewals, and budget modifications to ensure accurate and timely processing of all contract activities.
• Develop and maintain contract reports and analysis for senior management and program staff for effective tracking of contract activities.

Skills

Contract management

Project management

Budget monitoring

Education

Baccalaureate degree + 6 months exp

High school diploma + 4 years exp

Equivalency for education/experience

Job description

Job Description

Open to candidates who are permanent or to those who have filed for CONTRACT SPECIALIST Exam No. 7023, within the filing period of August 5, 2026, To: August 25, 2026, or CONTRACT SPECIALIST Exam No. 4038, within the filing period From: August 2, 2023, To: August 22, 2023.

The Division of Disease Control’s mission is to safeguard the health of New Yorkers through identification, surveillance, treatment, control, and prevention of infectious diseases, which is achieved through varied and interrelated endeavors of its seven Bureaus. The Bureau of Division Management & Systems Coordination (DMSC) leads administrative, surveillance, informatics, preparedness, policy, communications, community engagement, and racial equity and social justice activities for the Division and guides the strategic use of Division resources to advance innovative and effective policies and programs.

Reporting to the Senior Director of Operations Planning, the Contract Analyst will support oversight of an assigned portfolio of contracts. The Contract Analyst is responsible for coordinating, managing, and monitoring contract activities from initiation through registration and closeout. This position also serves as a key liaison between the Division of Disease Control’s DMSC bureau and Programmatic Leads across Divisions and externally with other Agencies.

Duties will include but not be limited to:

• Coordinate and communicate directly with vendors, contractors, consultants and external partners regarding procurement requirements, contract deliverables, timelines, invoicing, documentation deficiencies, compliance issues and operational expectations to support successful contract performance and service delivery.
• Assist in developing deliverables-based scopes of work and budgets and ongoing monitoring of scopes of work to support maintenance of up-to-date budget modifications to support timely invoicing and processing of vendor payments.
• Serve as a liaison between Divisional staff, vendors, and stakeholders to resolve outstanding issues and facilitate deliverables progress.
• Initiate and process procurement and contract administration activities within PASSPort and related City systems including vendor documentation, amendments, renewals, and budget modifications to ensure accurate and timely processing of all contract activities.
• Develop and maintain contract reports and analysis for senior management and program staff for effective tracking of contract activities.

Preferred Skills:

• City, State or Federal procurement experience a plus.
• Proven experience monitoring deliverables-based contracts and budgets.
• Experience working with Contrak and PASSPort.
• Strong organizational skills, with the ability to multi-task, track and demonstrated initiative to follow up as necessary.
• Proven ability to provide high-quality customer service and to respond quickly and accurately to requests.
• Excellent communication (verbal & written) and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Visio and PowerPoint.

Why you should work for us:

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:
  • a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
  • additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
  • a public sector defined benefit pension plan with steady monthly payments in retirement.
  • a tax-deferred savings program and
  • a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [e-mail] or 347-396-6549.

CONTRACT SPECIALIST - 40561

Qualifications

1. 1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
2. 2. A four year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
3. 3. Education and or experience equivalent to “1" or “2" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.