Junior Contract Administrator - Precious Metals Dept

Gerald Group; Stamford (CT); On-site; USD 55,000 - 70,000; Full time

Job summary

Gerald Group is seeking a Junior Contract Administrator to support physical movements, custody and contractual obligations in metal trades. You will coordinate logistics services, maintain records, and assist in invoice processing to ensure timely, cost-efficient execution of trades.

The role requires a Bachelor’s degree, advanced Excel/Word, and strong organizational and customer service skills; travel domestically and internationally may be required. Based in Stamford, CT.

Qualifications

• Bachelor’s degree required.
• Additional European language skills are a plus.
• Good knowledge of Incoterms 2020 is a plus.
• Proficiency in Microsoft Office, with advanced Excel and Word capabilities.
• Strong organizational, planning, and follow‑up skills, with the ability to work in a fast-paced team.
• Courteous and flexible customer service attitude.
• Strong analytical mindset and problem-solving ability.
• Office presence five days a week; willingness to travel domestically and internationally.

Responsibilities

• Proactively coordinate internally across departments and with external offices to negotiate and procure necessary logistics services.
• Develop and maintain high‑quality customer service relationships with counterparties to create operational synergies across the supply chain.
• Monitor contractual documentation to ensure obligations are met and executed cost‑efficiently.
• Maintain internal records, inventory, and bearer documents; reconcile records for reporting to Traders, Credit, and Treasury.
• Maintain and distribute storage and freight cost databases to facilitate trading decisions.
• Process and coordinate payments; work with Treasury on vendor invoices.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Team collaboration

Customer service

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Job description

About the Company

Gerald Group is one of the world’s oldest and largest commodity trading companies focused on the merchanting of non-ferrous, ferrous, precious metals. For over six decades, we have distinguished ourselves as leading market specialists in the merchanting of all forms of refined metals and raw materials around the world. We take pride in our well‑earned reputation as a dedicated and trusted partner to top-tier miners and processors, industrial consumers, and major financial institutions. We are boldly continuing this tradition as we advance a more sustainable metals trade. Founded in the United States, our main trading office is in Stamford, Connecticut. Our world‑wide operations are supported by trading hubs and offices in Geneva, Shanghai, Dubai, and other locations. In addition to our merchanting business, our mining assets include the Marampa Mines iron ore mine in Sierra Leone, and the Soremi copper and zinc mine in the Republic of Congo.

Job Summary

The Junior Contract Administrator will support the physical movement, custody and contractual obligations concerning the metal traded including the commodity supply chain to execute tasks with customers, logistics companies, and warehousers to ensure the timely and cost-efficient execution of physical metals trades.

Responsibilities

• Proactively coordinate internally across departments (Legal, Credit, Risk, Treasury, etc.) and with other Gerald global offices as needed; and externally with trade counterparts, warehouses, and other third‑party service providers to negotiate and procure necessary logistics services (i.e. trucking) to support the needs of the physical trading business.
• Develop and maintain high‑quality customer service relationships with various counterparties, including producers, consumers, and service providers, in a manner that creates operational synergies across the supply chain.
• Proactively monitor contractual documentation, such as purchase/sales orders, invoices, shipping documents, and title documents, to ensure contractual obligations are met and executed in an accurate, timely, and cost‑efficient manner.
• Maintain internal records, including inventory on hand, goods in transit, and various bearer documents; continuously reconcile inventory records for reporting to Traders, Credit, and Treasury, as well as various external stakeholders.
• Maintain and distribute storage and freight cost databases in order to facilitate timely and accurate trading decisions.
• Responsible for timely releases, invoicing, and execution of other documentation to counterparties, as well as subsequent coordination of payments with the Treasury Department.
• Ensure timely and accurate processing and payment of vendor invoices.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree required.
• Additional European language skills are a plus.
• Good knowledge of Incoterms® 2020 is a plus.
• Proficiency in Microsoft Office Suite applications, with advanced Excel and Word capabilities.
• Strong organizational, planning, and follow‑up skills, with the ability to work collaboratively in a team environment and meet strict deadlines in a fast‑paced environment.
• Courteous and flexible customer service attitude.
• Strong analytical mindset, problem‑solving ability, attention to detail, and decision‑making skills.
• Ability to work in office five days a week and flexibility to work additional hours as required.
• Willingness to travel domestically and internationally (Asia, Dubai, UAE) as required by the company.