Judiciary Secretary 1 Confidential

New Jersey Courts; Elizabeth (NJ); Ibrido; USD 50.000 - 71.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid work schedule (up to 2 remote‑p

Truthful?

Descrizione del lavoro

New Jersey Judiciary seeks an organized clerical professional to perform varied administrative duties within the Family Division. The role emphasizes accurate typing, confidential document handling, and strong customer service in a hybrid work setting.

The candidate will manage correspondence, calendars, records, and filings, and may handle project work under the Court Executive 2B/Family Division Manager. A background check is required and NJ residency within one year is mandated.

Competenze

• One year of clerical and support services experience including typing and admin work.
• Ability to use a keyboard; no minimum speed required.
• Substitution options include clerical training programs with 700 hours or 30 credits.
• HRDI HRDS program may substitute for six months of experience.
• Must pass background check and be authorized to work in the US.
• Residency requirement: NJ residency within one year per NJ First Act.

Mansioni

• Compose routine correspondence such as form letters or standard replies to inquiries.
• Schedule dates and times for meetings, trainings, or conferences, in person and via remote platforms.
• Coordinate the Court Executive 2B’s calendar/schedule.
• Oversee the Family Division supplies and resources.
• Request needed information from internal and external customers.
• Maintain and update internal records and perform paper/electronic filing.
• Answer the phone and direct customers accordingly.
• Create and maintain statistical spreadsheet data.
• Lead special projects under the direction of the Court Executive 2B/Family Division Manager.
• Provide cross training
• Answer inquiries posed by court users and perform other related duties.

Conoscenze

Typing

Secretarial work

Administrative support

Microsoft Office

Strumenti

TEAMS

Zoom

Excel

Word

PowerPoint

Descrizione del lavoro

* * * R E P O S T * * *

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $50,417.50 to $71,275.35 for Schedule A, and $50,417.50 to $63,886.40 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

Under the direction of the Court Executive 2B/Family Division Manager, the successful candidate will possess excellent administrative, written, and verbal communication skills; is attentive to detail; customer-service-oriented; motivated to perform; and understands the importance of the confidential designation of this position.

The successful candidate will be responsible for typing varied forms of information, including but not limited to minutes of informal hearings, conferences, trainings, and meetings; standard operating procedures, narrative statements, correspondence, memoranda, reports, and recommendations, which may be of a highly confidential nature.

REMOTE WORK

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

This candidate will be expected to:

• compose routine correspondence such as form letters or standard replies to inquiries


• schedule dates and/or times for meetings, trainings, or conferences, both in person and utilizing remote platforms


• coordinate the Court Executive 2B’s calendar/schedule


• oversee the supplies for the Family Division


• request needed information from internal and external customers


• maintain and update internal records


• perform paper and electronic filing of documents and correspondence


• answer the phone and direct customers accordingly


• create and maintain statistical spreadsheet data


• take the lead in special projects under the direction of the Court Executive 2B / Family Division Manager or designee


• provide cross training


• answer inquiries posed by court users and


• perform other related duties as required

Proficient in TEAMS, Zoom, Excel, Word, and PowerPoint are preferred.

Regular and predictable physical presence at the worksite is an essential function of this position.

One year of experience performing a variety of clerical and support services to include typing, secretarial and administrative clerical work.

Ability to use a keyboard, no minimum speed.

Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures.

Certification of successful completion of the Civil Service Commission, Human Resource Development Institute (HRDI) Support Specialist Program may be substituted for six months of the required experience.

Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the \"New Jersey First Act\", all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.