Judiciary Clerk 3/Judiciary Clerk 3 Bilingual-Civil

New Jersey Courts; Belvidere (NJ); Hybrid; USD 47,000 - 72,000; Full time

Benefits offered by this job

Hybrid work schedule

Remote work up to 2 days

Job summary

New Jersey Judiciary seeks self-starters for clerical and support roles in the Somerset/Hunterdon/Warren Vicinage (Vicinage 13). The position may be filled in Warren County and offers a hybrid work schedule up to 2 days remote.

Applicants will support court proceedings, manage records, and assist the public with filing and general inquiries. Responsibilities include operating digital sound recording systems, handling case management questions, and providing excellent customer service.

Qualifications

• One year of experience performing clerical and support services including keyboarding or related tasks.
• Ability to use a keyboard; no minimum speed.
• Strong customer service and data entry skills; familiarity with case management systems is a plus.

Responsibilities

• Operate court recording systems and maintain court records and logs.
• Seal records when required; assist with remote court events via Zoom/Teams.
• Administer oaths; assist jurors from selection to verdict; handle court-related paperwork.

Skills

Clerical duties

Customer service

Data entry

Problem solving

Job description

Applicant Pool Notice

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

About the New Jersey Judiciary

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organisation while fostering professionalism and continuous improvement in our work.

Salary

The salary range for this position is $47,483.56 to $71,916.05 for Schedule A, and $47,483.56 to $64,381.02 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

Growth Opportunity

The Judiciary offers a strong opportunity for growth.

Assignment Flexibility

Applicants are advised of the possibility that the individuals selected for this position may be reassigned to one of our other counties (Somerset, Hunterdon or Warren) if operational needs require it.

Position Context

The Somerset/Hunterdon/Warren Vicinage (Vicinage 13) is seeking self-starters interested in performing a variety of clerical, administrative, and other support functions in connection with proceedings instituted before courts or programs administered under the supervision of the courts, in support of the business operations of such courts, and as contact representatives for clients and customers or users of the services provided by the New Jersey Courts. Applicants to this posting will be considered for openings in the Warren County location.

Remote Work

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Duties

• Performing court clerk duties, including but not limited to operating digital sound recording systems; maintaining accurate and detailed court records and logs of in-court events; sealing records, when required; operating systems such as ZOOM and Teams for remote court events; being able to call for interpreters and utilize related technology and equipment; administering oaths; marking exhibits/evidence; managing jurors during jury trials, from selection to verdict; completing court-related paperwork
• Troubleshooting and resolving basic technology issues
• Answering case management related questions posed by judges, attorneys, litigants, the public, co-workers and supervisors
• Providing excellent customer service to both internal and external customers, in person, by phone and via written communication
• Assisting customers to navigate electronic filing systems
• Providing forms and packets to customers
• Assessing filing and other fees
• Processing routine requests
• Timely reviewing and entering data into case management systems; verifying documents for timeliness, accuracy, completeness and conformity
• Performing other related duties, as required

Regular and predictable physical presence at the worksite is an essential function of this position.

External Applicants

One year of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Ability to use a keyboard, no minimum speed.

Internal Applicants

Open to Judiciary employees who have an aggregate of one year of permanent service as of the announced closing date in the following career (classified) titles:

Advancement

• Judiciary Clerk 2
• Judiciary Clerk 2 Bilingual
• Judiciary Account Clerk 1
• Judiciary Account Clerk 1 Bilingual

Lateral Reassignment

• Judiciary Account Clerk 2
• Judiciary Account Clerk 2 Bilingual
• Judiciary Clerk 3
• Judiciary Clerk 3 Bilingual

Eligibility for Advancement: Eligibility is based upon the applicants having achieved all the competencies for advancement to JudiciaryClerk 3 as listed on the Career Progression Eligibility Form for this title. Applicants for advancement to the JudiciaryClerk 3 title are not required to take a New Jersey Civil Service Commission promotional examination.

Experience Requirement

One year of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Physical Ability

For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

Equal Opportunity Statement

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice.