Judiciary Clerk 3

New Jersey Courts; Elizabeth (NJ); Hybrid; USD 47,000 - 72,000; Full time

Job summary

The Union Vicinage of the New Jersey Judiciary seeks self-starters for clerical and administrative support to aid court proceedings and business operations. Roles include handling court calendars, processing payments, and serving as client contact representatives across divisions like Criminal, Family and Finance.

Positions offer a hybrid schedule with potential remote work and require adherence to background checks and residency rules.

Qualifications

• One year of experience performing a variety of clerical and support services including keyboarding.
• Ability to use a keyboard, no minimum speed.
• Eligibility for advancement and familiarity with court procedures.

Responsibilities

• Prepare, call and annotate the court calendar.
• Swear in jurors and administer oaths to witnesses.
• Maintain custody of exhibits and record court proceedings.
• Update case information and discuss daily court activities with the Judge.
• Receive, process and record court-related payments using cash registers and finance systems.

Skills

Clerical tasks

Keyboarding

Customer service

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $47,483.56 to $71,916.05 for Schedule A, and $47,483.56 to $64,381.02 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Union Vicinage is seeking self-starters interested in performing a variety of clerical, administrative, and other support functions in connection with proceedings instituted before courts or programs administered under the supervision of the courts, in support of the business operations of such courts, and as contact representatives for clients and customers or users of the services provided by the New Jersey Courts.

Applicants to this positing may be considered for openings in various divisions, such as Criminal, Family and Finance.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

The Judiciary Clerk 3 position may require work in an on-site or virtual courtroom. Employees in these titles may function as a court clerk, performing related work including, but not limited to:

• Prepare, call and annotate the court calendar


• Swear in jurors


• Administer oaths to witnesses


• Maintain custody of exhibits;


• Record and maintain records of court proceedings


• Update case information


• Discuss daily court activities, scheduling of cases, calling of calendar, etc., with the Judge

Additionally, the selected candidate may be required to:

• Receive, process, and record court-related fees, revenues, and other court-ordered payments using cash registers and automated finance systems


• Review and verify financial records and transactions for accuracy, completeness, and compliance with court rules, policies, and division procedures


• Prepare deposits and disbursements and update or modify fee, batch, and cash transaction records as needed

Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications for External Candidates

One year of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Ability to use a keyboard, no minimum speed.

Qualifications for Advancement or Lateral Reassignment

Open to Judiciary employees who have an aggregate of one year of permanent service as of the announced closing date in the following career (classified) titles:

Advancement

• Judiciary Clerk 2


• Judiciary Clerk 2 Bilingual


• Judiciary Account Clerk 1


• Judiciary Account Clerk 1 Bilingual

Lateral Reassignment

• Judiciary Account Clerk 2


• Judiciary Account Clerk 2 Bilingual


• Judiciary Clerk 3


• Judiciary Clerk 3 Bilingual

Eligibility for Advancement:

Eligibility is based upon the applicants having achieved all the competencies for advancement to JudiciaryClerk 3as listed on the Career Progression Eligibility Form for this title. Applicants for advancement to the JudiciaryClerk 3title are not required to take a New Jersey Civil Service Commission promotional examination.

Experience Requirement:

One year of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Physical Ability:

For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License:

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work:

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note:

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law:

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the \"New Jersey First Act,\" all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice