Judicial Executive Assistant: Admin & Board Support

State of Minnesota; Mendota Heights (MN); On-site; USD 61,000 - 95,000; Full time

Job summary

State of Minnesota seeks a Judicial Executive Assistant in Mendota Heights to provide comprehensive administrative support to the Board and staff. This role includes handling finance, payroll, HR, benefits, and IT coordination, with duties spanning from intake of complaints to budget and reporting tasks.

Key responsibilities include coordinating onboarding, expenses, board meetings, and correspondence. The ideal candidate has strong customer service, communication, and organizational skills, and

Qualifications

• High school diploma or equivalent.
• Two years of administrative experience.
• Excellent customer service across phone, in person, email.
• Proficient with Microsoft Office, Windows, Outlook, Excel, and databases.
• High level of integrity and ability to handle confidential information.
• Effective written and oral communication.
• Ability to work independently and as part of a team.

Responsibilities

• Provide intake of complaints and build relationships with stakeholders.
• Data entry, maintain Board files, manage SharePoint and websites, prepare reports.
• Coordinate HR operations including onboarding, payroll entry, expenses, benefits.
• Support board members including onboarding and expenses.
• Prepare board meeting materials, agenda, and minutes.
• Manage invoices, purchases, budgets, and financial reports.
• Support biennial budget processes and AMA appropriations; assist at legislature.
• Provide IT support with MNIT and IT vendor.

Skills

Customer service

Communication

Teamwork

Integrity & discretion

Time management

Education

High school diploma

Tools

Microsoft Office

Excel

SharePoint

Job description

State of Minnesota seeks a Judicial Executive Assistant in Mendota Heights to provide comprehensive administrative support to the Board and staff. This role includes handling finance, payroll, HR, benefits, and IT coordination, with duties spanning from intake of complaints to budget and reporting tasks.

Key responsibilities include coordinating onboarding, expenses, board meetings, and correspondence. The ideal candidate has strong customer service, communication, and organizational skills, and