Jud Executive Assistant

State of Minnesota; Mendota Heights (MN); On-site; USD 61,000 - 95,000; Full time

Job summary

State of Minnesota seeks a Judicial Executive Assistant in Mendota Heights to provide comprehensive administrative support to the Board and staff. This role includes handling finance, payroll, HR, benefits, and IT coordination, with duties spanning from intake of complaints to budget and reporting tasks.

Key responsibilities include coordinating onboarding, expenses, board meetings, and correspondence. The ideal candidate has strong customer service, communication, and organizational skills, and

Qualifications

• High school diploma or equivalent.
• Two years of administrative experience.
• Excellent customer service across phone, in person, email.
• Proficient with Microsoft Office, Windows, Outlook, Excel, and databases.
• High level of integrity and ability to handle confidential information.
• Effective written and oral communication.
• Ability to work independently and as part of a team.

Responsibilities

• Provide intake of complaints and build relationships with stakeholders.
• Data entry, maintain Board files, manage SharePoint and websites, prepare reports.
• Coordinate HR operations including onboarding, payroll entry, expenses, benefits.
• Support board members including onboarding and expenses.
• Prepare board meeting materials, agenda, and minutes.
• Manage invoices, purchases, budgets, and financial reports.
• Support biennial budget processes and AMA appropriations; assist at legislature.
• Provide IT support with MNIT and IT vendor.

Skills

Customer service

Communication

Teamwork

Integrity & discretion

Time management

Education

High school diploma

Tools

Microsoft Office

Excel

SharePoint

Job description

Who May Apply: Open to all qualified job seekers

Date Posted: 08/12/2026

Closing Date: 08/26/2026

Hiring Agency/Seniority Unit: Judicial Standards Board / Judicial S Board-Agency Excel

Division/Unit: Board on Judicial Standards / Board on Judicial Standards

Work Shift/Work Hours: Day Shift

Days of Work: Monday - Friday

Travel Required: No

Salary Range: $29.42 - $45.67 / hourly; $61,428 - $95,358 / annually

Classified Status: Unclassified

Bargaining Unit/Union: 222 - Agency Exclusion/Unrep

FLSA Status: Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities: No

Working Title: Jud Executive Assistant

Job Class: Judicial Executive Assistant

Agency: Judicial Standards Board

• Job ID: 96250
• Location: Mendota Heights
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This role will focus on providing administrative support to the Board and to Board staff. The Executive Assistant also assists with fiscal management, payroll, human resources and benefit management.

The following are examples of major job duties expected for this position to perform:

• Provide customer service necessary to perform intake of complaints and develop good working relationships with internal and external stakeholders.
• Data entry, maintain Board files, manage SharePoint site, maintain Board’s website, maintain Board’s Office of Minnesota Secretary of State website, provide reports on complaints, and assist in the preparation of the annual report.
• Coordinate HR operations including onboarding, payroll entry, expense reimbursement, and benefit management.
• Provide support to board members including onboarding, board manual maintenance, and expense reimbursement.
• Assist with board meeting preparations, mail agenda materials to board members, and draft board meeting agenda and minutes.
• Assist with fiscal management including paying invoices, creating purchase orders, entering expense budgets, managing the budget, and running financial reports.
• Assist with the biennial budget preparation process, establish new appropriations in AMA, and assist the Executive Secretary in appearances at the state legislature on budget matters.
• Provide IT support and work with MNIT and the Board’s IT vendor to resolve IT issues.

Minimum Qualifications

• High school diploma or equivalent.
• Two years of administrative experience.
• Customer service skills that are sufficient to provide prompt, courteous, and accurate information to customers and staff over the phone, in person, and via email.
• Proficiency using computer software applications such as Microsoft Office, Windows, Outlook, Excel and specialized database applications.
• A high level of integrity and good judgment and the ability to maintain the confidentiality of highly sensitive information.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with others within and outside the agency.
• Ability to organize and prioritize work and work independently with minimal supervision, as well as effectively work as part of a team.

Preferred Qualifications

• Accounting skills.
• Experience in budget preparation and financial management.
• Experience using SWIFT, SEMA4, BPAS, AMA, and other state-specific applications.
• Information technology skills and knowledge.
• Website management skills.
• Experience using SharePoint.

Additional Requirements

All employment offers are contingent upon satisfactory results of our background check processes.

About Judicial Standards Board

The Board on Judicial Standards is an independent state agency that responds to complaints about Minnesota state court judges for violations of the Code of Judicial Conduct. The Board also handles judicial disability matters, issues advisory opinions, and seeks to educate judges and others about judicial ethics.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development.

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.