Judicial Case Processor III This position is exempt from the State of Delaware Merit System

State of Delaware; Delaware; On-site; USD 60,000 - 85,000; Full time

Job summary

The State of Delaware is seeking an experienced Judicial Case Processor III to manage advanced court document processing and case maintenance. You will independently handle complex caseloads with minimal supervision, ensuring compliance with court rules and confidentiality standards.

The role requires coordination with judges, court staff, litigants, and attorneys to facilitate timely case progression. Responsibilities include processing diverse documents, maintaining accurate calendars,

Qualifications

• Two years’ experience in document processing and ensuring compliance with laws, rules, and standards.
• Two years’ experience using automated information systems to enter, update, retrieve, and report data.
• Two years’ experience applying laws, rules, regulations, standards, policies and procedures.
• Six months’ experience creating reports by compiling data from multiple sources.

Responsibilities

• Prepare and issue court/legal documents and determine processing requirements.
• Provide excellent service to internal and external stakeholders in person, by phone, or electronically.
• Apply applicable laws, rules, and procedures to case processing activities.
• Review case records for completeness and compliance with timelines and costs.
• Research case files and resolve discrepancies across sources.
• Maintain files and records and ensure all required documents are included.
• Use information systems to manage data and generate reports.
• Assist hearings by supplying files and case information to judicial officers.

Skills

Document processing

Automated information systems

Legal procedure knowledge

Data reporting

Job description

Summary Statement

This is the advanced level of judicial case processing work, responsible for reviewing, preparing, processing, and maintaining a variety of legal/court documents and records. In addition to work performed at the Judicial Case Processor II level, employees independently perform complex case processing work under minimal supervision. Factors contributing to case complexity may include, but are not limited to, high filing volume; multiple pleadings, motions, orders, hearings, or other case events requiring accurate and timely processing; extensive records and documentation; numerous parties, attorneys, or related cases requiring detailed case maintenance; multiple deadlines and statutory timeframes; specialized filing, notice, or scheduling requirements; complex docket activity; coordination with judicial officers, court staff, litigants, attorneys, and external agencies to facilitate case processing; and matters requiring strict adherence to court rules, procedures, confidentiality requirements, and recordkeeping standards. Courtesy, tact, and effectiveness are required when providing information to and interacting with various court personnel and the general public, and resolving issues on case processing, procedures, deadlines, and complaints.

Summary Statement

This is the advanced level of judicial case processing work, responsible for reviewing, preparing, processing, and maintaining a variety of legal/court documents and records. In addition to work performed at the Judicial Case Processor II level, employees independently perform complex case processing work under minimal supervision. Factors contributing to case complexity may include, but are not limited to, high filing volume; multiple pleadings, motions, orders, hearings, or other case events requiring accurate and timely processing; extensive records and documentation; numerous parties, attorneys, or related cases requiring detailed case maintenance; multiple deadlines and statutory timeframes; specialized filing, notice, or scheduling requirements; complex docket activity; coordination with judicial officers, court staff, litigants, attorneys, and external agencies to facilitate case processing; and matters requiring strict adherence to court rules, procedures, confidentiality requirements, and recordkeeping standards. Courtesy, tact, and effectiveness are required when providing information to and interacting with various court personnel and the general public, and resolving issues on case processing, procedures, deadlines, and complaints.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Prepares and issues a wide variety of court/legal documents and determines the appropriate procedural requirements for processing.
• Delivers excellent customer service in person, by phone, or electronically; greets customers and provides information on procedures, services, events, or case status to internal and external stakeholders, judicial officers, court users, justice partners, and members of the public. attorneys, jurors, litigants, court personnel, and the public.
• Applies laws, rules, regulations, standards, policies, and procedures relevant to case processing activities.
• Reviews, processes, and evaluates case records and documents for completeness, accuracy, eligibility, and compliance with applicable procedures, practices, standards, timelines, and costs.
• Researches case files, records, databases, and other sources to resolve discrepancies, errors, or other issues.
• Prepares and maintains files and records, ensuring all required documents are included.
• Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.
• Attends hearings and proceedings to provide files, records, and case information to the judicial officer; records event dispositions and administers oaths.
• May prepare and distribute correspondence, maintain calendars and schedule meetings, hearings, or events; and may compute and collect fees, maintain fiscal records/receipts, or make deposits.
• Performs other related duties as required.

Job Requirements

JOB REQUIREMENTS for Judicial Case Processor III

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Two years’ experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.
• Two years’ experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
• Two years’ experience in applying laws, rules, regulations, standards, policies and procedures.
• Six months’ experience in creating reports which includes combining and presenting data from multiple sources in an organized format.

Conditions of Hire

Applicants must be legally authorized to work in the United States.

Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call [phone]. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.