Judicial Assistant to Appellate Justice

Judicial-Council-of-Californi; California; Hybrid; USD 75,000 - 91,000; Full time

Benefits offered by this job

Health/Dental/Vision benefits program

14 paid holidays per calendar year

Choice of Annual Leave or Sick/Vacatio

1 personal holiday per year

Up to $130 per month commuting costs

CalPERS Retirement Plan

401(k) and 457 deferred compensation

Employee Assistance Program

Basic Life and AD&D Insurance

FlexElect Program

Pretax Parking

Long Term Disability Program

Group Legal Plan

PSLF eligibility

Job summary

The State of California, Court of Appeal, Sixth Appellate District in San Jose is seeking a Judicial Assistant to Appellate Justice JO#6790. This permanent, full-time role provides complex paralegal, legal secretarial and office administrative support to appellate court justices and attorneys, including substitution during absences and handling added workload.

The position requires strong legal secretarial experience and legal research skills, with a minimum of six years in this field or a

Qualifications

• Equivalent to six years of legal secretarial experience, including four years of technical legal research.
• Bachelor’s degree and two years of legal secretarial experience, including technical legal research.
• One year as a Deputy Clerk or two years as a Lead Judicial Secretary or Assistant Deputy Clerk III or three years as a Judicial Secretary II.
• Equivalent years of experience performing the duties of a class comparable in responsibility in a California Superior Court or state government entity also qualify.
• Ability to type 55 words per minute.

Responsibilities

• Provides legal secretarial support to central staff or other court attorneys and/or other professional staff.
• Performs complex administrative, paralegal, and legal secretarial support that may involve substituting for judicial assistants to appellate court justices during absences or while vacancies are being filled.
• Edits, proofreads, and reviews opinions and court orders and other related documents for correctness and accuracy; conforms opinions to uniform style.
• Maintains scheduling and tracks cases calendared for oral argument and submission.
• Prepares final opinions by checking cited facts against documents; validates legal authorities cited using law library resources.
• Communicates with the Reporter of Decisions regarding stylistic requirements and content; proofreads galley proofs for accuracy; may transmit opinions for submission.
• Provides training and guidance to new staff.
• Organizes and routes work using a document management system and follows up to ensure coordination and completion of tasks.
• May draft correspondence; initiate correspondence for signature by appropriate staff.
• Maintains, updates, and generates weekly and monthly reports.
• Maintains office equipment and supplies.

Skills

Legal secretarial experience

Technical legal research

Typing 55 wpm

Education

Bachelor's degree

Tools

LexisNexis

Westlaw

Job description

Judicial Assistant JO#6790

Judicial Assistant to Appellate Justice

$8,136.00 - $6,693.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

• Provides legal secretarial support to central staff or other court attorneys and/or other professional staff.
• Performs complex administrative, paralegal, and legal secretarial support that may involve substituting for judicial assistants to appellate court justices during absences or while vacancies are being filled.
• Edits, proofreads, and reviews opinions and court orders and other related documents, using the electronic case management and document management systems, for correctness and accuracy with respect to grammar, spelling, punctuation, content, and organization; conforms opinions to uniform style using the California Style Manual and other style manuals, ensuring compliance with California Rules of Court.
• Maintains scheduling and tracks cases calendared for oral argument and submission.
• Prepares final opinions by checking cited facts for accuracy against all documents via electronic case management and document management systems, from the lower tribunal such as the clerk’s and reporter’s transcripts, administrative record, exhibits, and correspondence; validates legal authorities cited using resources found in the electronic law library and computer database such as state and federal reporters, state and federal statutes, citators, textbooks, handbooks, restatements, and legislative intent materials.
• Communicates with the Reporter of Decisions regarding stylistic requirements and content of opinions; proofreads and carefully inspects galley proofs of all published opinions for complete accuracy; may transmit opinions and modifications to the Clerk’s Office for submission to the Reporter of Decisions.
• Provides training and guidance to new staff.
• Organizes and routes work using a document management system and follow up to ensure coordination and completion of assigned work; exercises skill in setting priorities; works closely with the Clerk’s Office to ensure that materials are received and sent out in a timely fashion.
• May draft correspondence; independently initiate specified correspondence for signature by appropriate staff, as assigned.
• Maintains, updates, and generates weekly and monthly reports.
• Maintains office equipment and supplies.

Working Conditions

WORKING CONDITIONS

The California Courts of Appeal are equal opportunity employers. The California Courts of Appeal comply with obligations under the law to provide equal employment opportunities to qualified individuals with disabilities.

Light Work: Incumbents generally work in a typical office environment with adequate light and temperature. May occasionally exert up to 30 pounds of force, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Positions in this class typically require sitting for extended periods of time, walking, reaching, standing, grasping, pushing, pulling, lifting, keyboarding, kneeling, crouching, stooping, seeing, hearing, talking, and repetitive motions.

May be required to work overtime; may be required to travel, as necessary.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

• Judicial Assistant to Appellate Justice

Judicial Assistant to Appellate Justice $8,136.00 - $6,693.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

OVERVIEW

The State of California, Court of Appeal, Sixth Appellate District located in San Jose is accepting applications for the position of Judicial Assistant.

This position provides complex paralegal, legal secretarial and office administrative support to appellate court justices and attorneys. The Judicial Assistant serves the entire division and is assigned as needed to substitute during illnesses, vacations, and other absences as well as to assist with added workload assignments and special projects. Remote and flexible work options are available.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Minimum Qualifications:

Equivalent to six (6) years of legal secretarial experience, including four (4) years of technical legal research.

OR

Bachelor’s degree and two (2) years of legal secretarial experience, including technical legal research.

Additional directly related experience and/or college-level coursework may be substituted on a year-for-year basis for either of the paths outlined above.

OR

One (1) year as a Deputy Clerk OR two (2) years as a Lead Judicial Secretary or Assistant Deputy Clerk III OR three (3) years as a Judicial Secretary II with the judicial branch.

Equivalent years of experience performing the duties of a class comparable in the level of responsibility to the classes listed above in a California Superior Court or California state-level government entity also qualify.

Desirable Qualifications:

Ability to accurately type 55 words per minute

Please note: If you are selected for hire, the Sixth District Court of Appeal will require verification of employment eligibility or authorization to legally work in the United States .

PAYMENTS & BENEFITS

$8,136 - $6,693 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Health/Dental/Vision benefits program

14 paid holidays per calendar year

Choice of Annual Leave or Sick/Vacation Leave

1 personal holiday per year

Up to $130 per month reimbursement for qualifying commuting costs

CalPERS Retirement Plan

401(k) and 457 deferred compensation plans

Employee Assistance Program

Basic Life and AD&D Insurance

FlexElect Program

Pretax Parking

Long Term Disability Program (employee paid/optional)

Group Legal Plan (employee paid/optional)

Public Service Loan Forgiveness (PSLF) eligibility

THE SIXTH DISTRICT COURT OF APPEAL IS AN EQUAL OPPORTUNITY EMPLOYER

Benefit information can be found on the CalHR website and the CalPERS website.

Supplemental Questions

These questions are intended to provide more detailed information about your work experience. Your answers to the following questions will allow us to better assess your qualifications.

1. Describe your experience with the following:

Writing routine memos and letters.

2. Describe your experience completing tasks by utilizing software such as Microsoft Word, spreadsheets, presentations, shared calendars, and/or database management.

3. Describe your experience using Lexis, Westlaw, or law library research.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.