Assistant Deputy Clerk I/II/III - Deputy Clerk

Judicial Branch of California; San Diego (CA); Sur place; USD 52 000 - 76 000; Plein temps

Avantages offerts par ce poste

Health/Dental/Vision benefits

14 paid holidays per year

Annual Leave or Sick/Vacation Leave

Public transit stipend

Résumé du poste

The Judicial Branch of California, Fourth Appellate District in San Diego, seeks an Assistant Deputy Clerk – Deputy Clerk to join a team focused on accurate clerical and legal processing. The role emphasizes attention to detail, confidentiality, and exceptional organization in a fast-paced court environment.

Applicants should have an associate’s degree (or equivalent), strong knowledge of court procedures and electronic filing, and the ability to handle diverse responsibilities while delivering

Qualifications

• Equivalent to an associate’s degree OR graduation from high school with two years of legal clerical processing experience.
• Assistant Deputy Clerk II requires associate’s degree and one year of experience OR high school and three years of experience.
• Assistant Deputy Clerk III requires associate’s degree and two years of experience OR high school and four years of experience.

Responsabilités

• Perform clerical and legal processing support accurately.
• Operate office equipment and telephone systems.

Connaissances

Legal terminology

Clerical processing

Customer service

Record keeping

Data entry

Team collaboration

Interpersonal skills

Formation

Associate’s degree

High school diploma + relevant experience

Legal office experience

Outils

Case management systems

Document management systems

E-filing systems

Office equipment

Description du poste

The California Court of Appeal, Fourth Appellate District, Division One, located in downtown San Diego, is accepting applications for the position of Assistant Deputy Clerk – Deputy Clerk. The successful candidate will be a self-motivated professional and a reliable individual who is interested in working in a team environment where personal initiative, high attention to detail, and excellent organizational and interpersonal skills are highly valued.

The Court strives for employee work-life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending accounts, $130 monthly stipend towards public transit commuting costs, and retirement savings plans.

Highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Public Services Loan Forgiveness (PSLF)
  

Equal Employment Opportunity

The Court of Appeal, Fourth Appellate District is an Equal Opportunity Employer.

Knowledge of:

• Jurisdictional requirements associated with the trial courts and with appeals and original proceedings before an appellate court.
• Legal terminology and legal source materials, including pertinent California Rules of Court, Standard California Codes, and the California Style Manual.
• Office and court clerical practices, including filing and the operation of office equipment and telephone systems.
• The operation of personal computers including data entry and preparation of spreadsheets, and the use of specified computer applications, such as case management systems, document management systems, and e-filing systems.
• Record keeping principles and practices.
• Customer service principles and practices.
• Business English, including composition, spelling, grammar, punctuation, and professional telephone etiquette.

Ability to:

• Understand and apply policies, procedures, rules, and regulations of the Clerk’s Office.
• Understand complex procedures, legal terminology; prepare accurate materials from such procedures; organize and maintain accurate files and records.
• Perform a variety of clerical and legal processing support activities accurately; safely operate a variety of office equipment and telephone systems.
• Make sound decisions in accordance with laws, rules, regulations, codes, internal policies, and procedures in a variety of work situations in the Clerk’s Office.
• Operate personal computers including inputting data, preparing spreadsheets, and using computer applications, such as case management systems and document management systems.
• Establish and maintain effective working relationships with those contacted in the course of the work; consistently maintain confidentiality.
• Provide customer service to people with diverse socio-economic backgrounds in difficult situations.
• Effectively organize work, set priorities, and meet critical deadlines.
• Communicate clearly and effectively, with tact and courtesy; understand and follow oral and written instructions.

WORKING CONDITIONS

May occasionally exert up to 30 pounds of force, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

MINIMUM QUALIFICATIONS

Assistant Deputy Clerk I: Equivalent to an associate’s degree OR equivalent to graduation from high school and two (2) years of legal clerical processing experience. OR One (1) year as an Appellate Court Records Assistant OR two (2) years as an Office Assistant II with the judicial branch.

Assistant Deputy Clerk II: Equivalent to an associate’s degree and one (1) year of legal clerical processing experience OR equivalent to graduation from high school and three (3) years of legal clerical processing experience. OR One (1) year as an Assistant Deputy Clerk I with the judicial branch.

Assistant Deputy Clerk III: Equivalent to an associate’s degree and two (2) years of legal clerical processing experience OR equivalent to graduation from high school and four (4) years of legal clerical processing experience. OR One (1) year as an Assistant Deputy Clerk II OR two (2) years as an Assistant Deputy Clerk I with the judicial branch.

Deputy Clerk: Equivalent to an associate’s degree and three (3) years of legal clerical processing experience OR equivalent to graduation from high school and five (5) years of legal clerical processing experience. OR One (1) year as an Assistant Deputy Clerk III OR two (2) years as an Assistant Deputy Clerk II with the judicial branch.

Additional directly related experience or education may be substituted on a year-for-year basis for any of the above.