County Judicial Assistant (Lee County)

Florida State Courts, Twentieth Judicial Circuit, Administrative Office of the Courts; Fort Myers (FL); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Great environment

Benefits package

PTO

PSLF Qualifying Employer

Tuition assistance

Paid holidays

Retirement plan options

457 deferred compensation

Job summary

Florida State Courts in Fort Myers seeks an administrative assistant to support a County Court Judge. The role requires handling the judge's calendar, coordinating pre-trial hearings and court staffing, and preparing case files for hearings.

The incumbent will interact with judges, Clerk of Court staff, attorneys, law enforcement and the public while maintaining confidentiality. The ideal candidate has a high school diploma or GED, two years of related college or vocational coursework, and four

Qualifications

• Knowledge of court procedures and basic legal terminology.
• Strong spelling and grammar.
• Good listening and communication skills.
• Proficiency with Microsoft Office and Windows.
• Familiarity with office equipment.

Responsibilities

• Manage the judge's calendar, coordinate hearings, trials, and conferences.
• Prepare, review and monitor reports and cases for compliance and scheduling.
• Provide receptionist duties and act as liaison for litigants, attorneys and staff.
• Perform other duties as assigned.

Skills

Court procedures

Spelling and grammar

Listening skills

Office etiquette

Education

High School Diploma or GED

Two years of college or vocational studies in related fields

Four years of legal secretary/paralegal experience

Tools

Microsoft Office

Dictation equipment

Job description

WHY SHOULD YOU APPLY TO THE ADMINISTRATIVE OFFICE OF THE COURTS FOR THE 20TH JUDICIAL CIRCUIT?

• Great working environment
• Competitive Benefits Package
• Paid Time Off (Vacation and Sick)
• Public Service Loan Forgiveness Qualifying Employer
• Tuition Assistance
• Paid Holidays
• Retirement Plan Options
• 457 Deferred Compensation Plans

SUMMARY

This is significantly responsible work performing a variety of complex administrative and secretarial duties for the purpose of managing the office of a County Court Judge. A person assigned a position in this class is required to have a working knowledge of County Court (including civil traffic, criminal traffic, domestic violence, misdemeanor, small claims and county court) rules and procedures. Working contacts are made with Judges, Offices of the Clerk of Court, Court Administration, State Attorney, Public Defender, private attorneys, Staff Attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding county court procedure and policy. Work is often of a confidential nature. Extensive contact with persons involved in litigation may create stressful work situations. Work requires independent judgment and is performed under general supervision of a County Court Judge.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Managing the judge's calendar

• Coordinate and schedule pre-trial hearings, trials, conferences, and committees
• Determine the type of case or hearing and allotted time required to be scheduled and review calendar for available times
• Coordinate and schedule courtroom assignment and support personnel such as court reporters, bailiffs, and clerks

Prepare, review and monitor reports and cases to insure compliance

• Review for time standards compliance and prepare reports concerning this data
• Request files from Clerk's Office, and review for accuracy, format compliance, and completeness before scheduling hearings
• Monitor status of cases assigned to judge

Receptionist duties

• Provide quality service to internal and external customers by providing prompt and accurate case information, document preparation, and customer contact
• Act as judge's liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., regarding court procedure and policy

Other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of:

• Court procedures and understanding of basic legal terminology
• Spelling and grammar
• Good listening skills
• Microsoft Office software applications and Windows
• Office equipment

Ability to:

• Represent Judge in a professional and positive manner
• Handle matters with integrity and confidentiality
• Work with minimal supervision and recognize and establish work priorities
• Communicate clearly both verbally and in writing
• Read, analyze and interpret detailed instructions, correspondence, and memos
• Handle emotionally upset, and demanding individuals with courtesy and patience
• Concentrate and perform job duties in a stressful working environment
• Organize and coordinate various individuals and/or groups on the court calendar
• Transcribe from dictation equipment
• Efficiently operate a computer and utilize Microsoft Office Suite and various other software programs and databases
• Type 35 correct words per minute
• Travel throughout the 20th Circuit for coverage and/or training as assigned

EDUCATION and/or EXPERIENCE

• High School Diploma or GED, and two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field.
• Four years of responsible experience as a legal secretary or paralegal.
• Additional relevant experience/education may substitute for the recommended educational/experience on a year-for-year basis, excluding supervisory experience.

CERTIFICATES, LICENSES, REGISTRATIONS

None

SUPERVISORY RESPONSIBILITIES

None