JUDICIAL ASSISTANT - 72002652

State of Florida; Tallahassee (FL); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Excellent retirement benefits

40-hour work week

Health, dental, and vision insurance

Paid holidays

Job summary

The State of Florida, Division of Administrative Hearings in Tallahassee, seeks a Judicial Assistant to support three or more Administrative Law Judges. Responsibilities include maintaining calendars, scheduling hearings, proofreading orders, routing calls, and handling documents.

Requires a high school diploma; preferred legal experience and strong proofreading, writing, and grammar skills. English majors are encouraged to apply. 40-hour work week with solid benefits and E-Verify employer.

Qualifications

• Must possess a high school diploma or the equivalent.
• Experience in a legal setting is preferred.
• Strong proofreading, writing, and grammar skills are preferred.
• English majors are encouraged to apply.

Responsibilities

• Plan and complete clerical and administrative activities for each assigned Judge.
• Maintain calendars and inform Judges of hearings and deadlines.
• Schedule appointments and conference calls.
• Input, edit, or cancel case information in Hearing Room Scheduler.
• Prepare notices, orders, and other hearing documents.
• Serve as back-up to the Managing Judicial Assistant.
• Assist with travel authorizations and reimbursements.
• Confirm hearing dates and reserve facilities as needed.
• Enter and edit orders and notices in CMS.
• Respond to policy questions and explain procedures.

Skills

Administrative procedures

Calendar management

Communication skills

Time management

Written communication

Data entry

Education

High school diploma or equivalent

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886909

Agency: Division of Administrative Hearings

Working Title: JUDICIAL ASSISTANT - 72002652

This advertisement is for Career Service position located at the Division of Administrative Hearings in Tallahassee, FL.

Salary

$40,000, commensurate with experience.

• Salary $40,000
• Insurance $9,204
• Leave and Holidays $5,538

Please Note: This estimate is based on the Career Service Pay Plan, a Single Insurance Plan, and 0-5 years of Service with the State of Florida.

Benefits

• Exceptional health, dental, and vision.
• Excellent retirement benefits program.
• Generous vacation program with paid holidays.
• 40-hour work week with weekends off.
• Tax deferred employee investment plan.
• Job stability in an enriching and engaging work environment.

Description

This position serves as an Assistant to three or more Administrative Law Judges. Maintains Judge's calendar, schedules appointments and conference calls, and reserves hearing rooms. Prepares, proofreads, and edits orders and notices. Receives, routes, and screens telephone calls for Judges, and answers questions which may involve interpretation of policies and procedures.

Responsibilities

• Plan, initiate, and carry to completion clerical, secretarial, and administrative activities for each assigned Administrative Law Judge. Each Judicial Assistant is responsible for knowing the priorities of the Division and the order in which their judges' work should be done.
• Assist with district workload when other Judicial Assistants in the district have work overflow or are absent.
• Maintain calendars by which each assigned Judge is informed of the critical times, dates, and places connected with each hearing.
• Schedule appointments and conference calls.
• Input, edit, or cancel case information for hearing locations available in Hearing Room Scheduler.
• Serve as back-up to Managing Judicial Assistant.
• Assist with submission of travel authorizations and reimbursements for each assigned Judge, as necessary.
• Confirm hearing dates with parties, if requested, reserving appropriate facility at the location of the hearing, and releasing same, if necessary.
• Enter, proofread, and edit Recommended Orders, Final Orders, Notices of Hearing, correspondence and other legal documents in draft and final form.
• Enter into and/or revise information in CMS.
• Receive, route, and screen telephone calls for the assigned Judges.
• Answer questions which may involve interpretation of policies and procedures of the Division or which may require some knowledge of administrative law.
• Prepare notices, orders, pre-hearing directions, and other documents in connection with hearings.
• Perform such other duties as may from time to time be assigned by the Managing Judicial Assistant, Managing Judge, or Director and Chief Judge.

Knowledge, Skills & Abilities

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of computer software including applications.
• Ability to identify essential information.
• Ability to listen to what other people are saying and ask questions as appropriate.
• Ability to talk to others to effectively convey information.
• Ability to manage one's own time.
• Ability to understand written sentences and paragraphs in work related documents.

Required Qualifications

• Must possess a high school diploma or the equivalent.

Preferred Qualifications

• Experience in a Legal setting is preferred.
• Strong proofreading, writing, and grammar skills are preferred.
• English majors are encouraged to apply.

Hiring Process

You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information in your application.

You may be contacted to participate in a selection process which may consist of written exercises, work samples, skills tests, or interviews. You may be notified by email to participate in a selection process. Failure to reply within a designated timeframe may exclude you from further consideration.

Applications will be accepted until 11:59 PM on the closing date.

Background

Successful completion of Level 2 background screening is required for all positions with the Division of Administrative Hearings.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32316

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.