Judicial Assistant-Circuit Court

Fifth Judicial Circuit of Florida; Inverness (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

The Fifth Judicial Circuit of Florida is seeking a Judicial Assistant to support Judge Wynn S. Vickers. The role handles court and professional calendars, coordinates motions, hearings, trials, and meetings, and serves as the liaison to litigants, attorneys, and other professionals.

The candidate will review and route mail, draft routine responses, and maintain confidentiality in a fast-paced environment.

Qualifications

• Working knowledge of trial court rules and procedures.
• Ability to communicate clearly and effectively in a friendly, diplomatic, professional manner.
• Strong organizational skills with attention to detail.
• Self-starter able to work independently.
• Proficient with standard office equipment and software.

Responsibilities

• Manage Judge Wynn S. Vickers' court and professional calendar.
• Coordinate motions, pre-trial hearings, trials, conferences, and meetings.
• Review and distribute incoming mail and compose routine responses.
• Liaise with litigants, attorneys, law enforcement, and witnesses.
• Handle sensitive information with confidentiality.
• Work under general supervision and maintain high work standards.

Skills

Trial court procedures

Clear communication

Organizational skills

Self-starter

Office software proficiency

Education

High school diploma or GED

Two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field

Four years of related experience

Tools

Word processing

Excel

Electronic case filing

Data entry for case management

Job description

THIS POSTING WILL CLOSE AT 5:00 PM ON MONDAY, NOVEMBER 16, 2026

A Circuit 5 Application is required for this position.

This is very responsible work performing a variety of administrative and secretarial duties for managing the office of Circuit Court Judge Wynn S. Vickers. The Judicial Assistant manages the Judge's court and professional calendar coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings. The Judicial Assistant also receives, reviews, and distributes incoming mail and composes responses to routine correspondence. The Judicial Assistant is the Judge's liaison to assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedure and policy. Frequent working contacts are made with Judges, offices of the Clerk of Court, Trial Court Administrator, State Attorney, Public Defender, private attorneys, law clerks, state and local law enforcement, witnesses, bailiffs, criminal justice and social service professionals and the general public. Work is often of a sensitive and confidential nature. The Judicial Assistant must observe high standards of conduct. This position involves a large volume caseload. Applicant must possess a strong work ethic. Work requires independent judgment and is performed under general supervision.

Education and Training Guidelines

High school diploma or GED, and two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field.

Four years of related experience. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Knowledge, Skills, and Abilities

Working knowledge of trial court (including civil, criminal, domestic, probate and juvenile) rules and procedures. Ability to work with minimal supervision and recognize and establish work priorities. Ability to handle sensitive matters with integrity and confidentiality. Ability to communicate clearly and effectively in a friendly, diplomatic, professional, and polite manner. Ability to handle individuals who are under stress with courtesy, tact, and patience. Ability to organize and coordinate schedules of various individuals and/or groups on the court calendar. Ability to be a self-starter, strong organizational skills, and a strong desire to work in the State Courts System to ensure high quality services are provided to the people of the Fifth Judicial Circuit and the State of Florida. Proficient with standard office equipment including personal computers, word processing, excel, electronic case filing, and data entry applications for case management.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. WE DO NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEX, AGE, NATIONAL ORIGIN OR DISABILITY.

IF YOU NEED AN ACCOMMODATION TO PARTICIPATE IN THE APPLICATION/SELECTION PROCESS, PLEASE CALL THE CONTACT PERSON AT THE NUMBER INDICATED. PERSONS USING A TDD MAY CALL THE CONTACT PERSON THROUGH THE FLORIDA RELAY SERVICE AT 1-800-955-8771