JUDICIAL ASSISTANT

Washingtoncountysheriffwi; Wisconsin; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, Dental, Vision, and Life Ins.

Short-term and Long-term Disability

Medical and Dependent Flexible Savings

Health Savings Accounts

Wisconsin Retirement System and 457

Holidays and PTO

Tuition and fitness center reimburse

Job summary

Washington County in West Bend seeks a Judicial Assistant to support the Clerk of Circuit Court under the Chief Deputy Clerk. You will help prepare court minutes, notices, agendas, and reports, and manage calendar tasks and court documents.

The ideal candidate has a high school diploma or GED with paralegal experience (or an associate degree) and at least two years of Microsoft Office experience. Pay is based on experience with a comprehensive benefits package.

Qualifications

• High School Diploma or GED and five years of previous legal work experience or an Associates Degree in paralegal studies or a related field.
• Minimum of two years of Microsoft Office experience.

Responsibilities

• Clerks in court, prepares court minutes, judgments of conviction, and other court orders as directed.
• Types opinions, correspondence and decisions and prepares reports, dispositions, memoranda, agendas, and jury instructions.
• Prepares necessary court notices and related materials, and sends to appropriate parties.
• Assists with calendar management including: setting up the yearly calendar, scheduling of court hearings, trials, conferences, legal appointments, meetings and activities of the judge.
• Processes documents and files necessary for judicial review and action.
• Coordinates the maintenance of all necessary court files, schedules court hearings, conferences, appointments meetings and activities and tracks cases under advisement.
• Prepares and reviews reports concerning court activity.
• Maintains confidentiality in specific areas as required.
• Enters a variety of data into the computer system.
• Notifies the appropriate parties of all cancellations/rescheduling of court trials/hearings.
• Performs other duties as assigned, including responding to an emergency event.

Skills

Microsoft Office

Education

High School Diploma or GED

Associates Degree in paralegal studies or related field

Job description

Washington County, located in West Bend, has an excellent opportunity for a Judicial Assistant. Under the general supervision of the Chief Deputy Clerk of Circuit Court, responsible for assisting the Clerk of Circuit Court in the discharge of the duties of the office by providing support services for the Circuit Court system.

Qualified candidates must possess:

• High School Diploma or GED and five years of previous legal work experience or an Associates Degree in paralegal studies or a related field
• Minimum of two years of Microsoft Office experience.

Pay based on experience.

Washington County offers a comprehensive benefits package which includes:

• Health, Dental, Vision, and Life Insurance
• Short-term and Long-term Disability
• Medical and Dependent Flexible Spending Accounts
• Health Savings Accounts, Wisconsin Retirement System and Wisconsin Deferred Compensation (IRS 457)
• Holidays and Paid Time Off (PTO)
• tuition and fitness center reimbursement

Washington County is recognized for our commitment to providing quality services to the citizens of our community. Our team members embrace the challenge of meeting goals and expectations. Every day we work to creatively problem solve, innovate and collaborate as a team to meet customer needs and deliver solutions.

Our Mission:

We create an environment for residents and businesses to enjoy our authentic quality of life through a well governed and administered county dedicated to safe and secure communities; economic growth and vitality; effective mobility and reliable infrastructure; and access to basic needs.

Our Vision:

Washington County strives to cultivate its rich heritage, vibrant economy and attractive communities through the distinct values that define us.

Our Values:

Respect, Optimism, Integrity, Innovation, Compassion, and Collaboration.

Duties/Responsibilities:

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Clerks in court, prepares court minutes, judgments of conviction, and other court orders as directed.
• Types opinions, correspondence and decisions and prepares reports, dispositions, memoranda, agendas, and jury instructions.
• Prepares necessary court notices and related materials, and sends to appropriate parties.
• Assists with calendar management including: setting up the yearly calendar, scheduling of court hearings, trials, conferences, legal appointments, meetings and activities of the judge.
• Processes documents and files necessary for judicial review and action.
• Coordinates the maintenance of all necessary court files, schedules court hearings, conferences, appointments meetings and activities and tracks cases under advisement.
• Prepares and reviews reports concerning court activity.
• Maintains confidentiality in specific areas as required.
• Enters a variety of data into the computer system.
• Notifies the appropriate parties of all cancellations/rescheduling of court trials/hearings.
• Performs other duties as assigned, including responding to an emergency event.

Work Direction Received:

Works under the general supervision of the Chief Deputy Clerk of Circuit Court. Day-to-day instructions will be given by the Circuit Court Judge. Further direction may be given by the Clerk of Circuit Court, Circuit Court Commissioners, or supervisors in the Clerk of Court’s office.

Supervision Exercised:

None

Decision Making:

Decisions are made independently concerning the order in which cases are called in the courtroom, scheduling and rescheduling of court hearings, organization and prioritizing of workload.

Interaction:

There is significant interaction with attorneys, law enforcement agencies, probation agents, other county employees, judges and the general public.

Essential Knowledge and Abilities:

Considerable knowledge of department/division structure and workflow; the judicial process, court practices and procedures of the State of Wisconsin. General office principles and techniques. Ability to prepare accurate documents and reports, oversee the operation of the daily Circuit Court process, communicate effectively orally and in writing, and interact effectively with co workers, judges and the general public. Able to fulfill physical demands of job, sensory demands (seeing and hearing), and cognitive demands (concentration, conceptualization, memorization). Establishes and maintains effective, professional, positive, and respectful working relationships and communicates internally, with other County Departments/Divisions, clients/customers, outside agencies, and the general public. Ability to multi-task, prioritize and manage workflow, and work independently.

Washington County is an equal opportunity employer. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age (40 or older), disability, or genetic information. We are committed to providing equal employment opportunities to all qualified applicants regardless of background or identity.