JR164 Accounts Receivable Junior Accountant

Notre Dame; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Excellent salary package

Medical, dental, and vision insurance

Employee Stock Ownership Plan (ESOP)

401(k) retirement plan

Job summary

Notre Dame in the United States is seeking a detail-oriented Billing Accountant to manage project billings, reports, and close-out activities across multiple projects.

You will collaborate with project managers, maintain financial records, and resolve payment discrepancies, ensuring timely monthly billings. Proficiency in Excel and ERP systems is essential; construction industry experience is a plus.

Qualifications

• Strong attention to detail and accuracy; ability to process transactions and prepare reports with minimal errors.
• Comfortable with data entry and desktop productivity tools.
• Basic understanding of accounting fundamentals.
• Strong organizational skills and ability to manage a queue of work under recurring monthly deadlines.
• Strong written and verbal communication skills; team-oriented coordination with field operations and project management.
• Discretion and integrity in handling financial information.

Responsibilities

• Prepare and issue project billings for assigned projects, including schedule of values and progress billings.
• Conduct meetings with project managers to understand billing requirements and resolve issues.
• Post project billings and billing adjustments in the ERP system.
• Maintain organized project financial records and lien waiver tracking.
• Prepare routine project financial reports for management.
• Support close-out activities including final billing and retention release.
• Serve as a primary contact with project management on financial matters.
• Investigate and resolve payment discrepancies on customer accounts.
• Monitor account balances and follow up on past due amounts.
• Ensure all billings are completed monthly before close deadline.
• Perform reconciliations between ERP and construction management systems.

Skills

Attention to detail

Data entry

Organizational skills

Communication

Excel proficiency

Education

Associate's degree in Accounting, Business, or a related field

Tools

Sage

Procore

Job description

Your Role

Key responsibilities include:

• Prepare and issue project billings for assigned projects, including schedule of values, pay applications, and progress billings consistent with contract terms and owner requirements, covering time and material and lump sum contracts.
• Conduct meetings with project managers and team members to understand contract billing requirements and resolve billing issues.
• Post project billings and billing adjustments in the ERP system.
• Maintain organized project financial records including billing support, schedule of values worksheets, and lien waiver collection tracking.
• Prepare routine project financial reports and distribute to project management.
• Support project close-out activities including final billing, retention release, and archive of project financial records.
• Serve as a day-to-day point of contact with project management on assigned projects, providing responsive support on financial matters.
• Investigate and resolve payment discrepancies on customer accounts for assigned projects.
• Monitor customers' account balances and follow up on past due amounts.
• Ensure all project billings are completed monthly prior to the close deadline.
• Perform reconciliations between ERP and construction management systems.
• Follow all project accounting procedures and control requirements without exception.
• Maintain confidentiality of cost, billing, and other financial information at all times.
• Escalate unusual transactions, exceptions, or suspected irregularities to the Corporate Accounts Receivable Supervisor promptly.
• Support external audits by pulling requested documentation and providing transaction details for assigned projects.

About You

The company is looking for:

• Strong attention to detail and accuracy; ability to process transactions and prepare reports with minimal errors.
• Comfortable with data entry and desktop productivity tools.
• Basic understanding of accounting fundamentals.
• Strong organizational skills and ability to manage a queue of work under recurring monthly deadlines.
• Strong written and verbal communication skills; team-oriented approach to coordination with field operations, project management, division operations, and other corporate departments.
• Working proficiency in Excel and ability to learn construction systems (Sage, Procore) a plus.
• Discretion and integrity in handling financial and operational information.
• Associate's degree in Accounting, Business, or a related field required.
• Construction industry experience a plus.

Compensation & Benefits

• Excellent salary package.
• Medical, dental, and vision insurance.
• Employee Stock Ownership Plan (ESOP).
• 401(k) retirement plan.

Career Progression

Rycon offers advancement opportunities within the company.