Jr. Litigation Group Coordinator

Mayer LLP; Texas; Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Competitive bonus plan

Health/dental/vision benefits

Hybrid schedule

401k + firm match

Employee referrals bonus

Annual bar dues

Job summary

Mayer LLP, a dynamic litigation-focused firm, seeks an experienced litigation support professional to manage calendars, deadlines, and trial schedules. You will support the litigation team with opening/closing matters, matter lists, and process workflows in a collaborative environment.

The role requires strong organizational and communication skills, the ability to handle multiple matters, and proficiency with Microsoft Office and legal tech systems such as iManage and Westlaw.

Qualifications

• Prior litigation support experience is required (paralegal/secretary/coordinator).
• Strong calendaring, deadlines tracking, and task management skills.
• Excellent organizational and communication abilities.
• Ability to manage multiple matters and priorities simultaneously.

Responsibilities

• Prepare and distribute daily calendared deadlines for the litigation team.
• Maintain trial schedules and monitor major case events for two years.
• Assist with opening/closing matters and matter lists.
• Provide day-to-day administrative support to the litigation group.
• Coordinate and maintain client-specific guidelines, templates, and workflows.
• Assist with vendor invoices and year-end collections activities.

Skills

Litigation calendar

Organizational skills

Communication

Multitasking

Microsoft Office

Team coordination

Tools

iManage

Westlaw

Microsoft Office

Legal tech systems

Job description

At Mayer LLP, we believe in doing law differently - with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we've built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you'll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

Responsibilities

• Prepare and distribute daily lists of calendared deadlines and upcoming due dates for the litigation team
• Calendar follow-up tasks on various matters and ensure assigned tasks are tracked through completion
• Maintain trial schedules for the team, including monitoring trials and significant case events for the next two years
• Assist with developing and maintaining matter-specific task lists and workflows
• Assist with opening new matters and ensuring required information and documentation are entered accurately
• Assign teams and establish appropriate tasks when new matters are opened
• Assist with closing matters and ensuring required closing procedures are completed
• Maintain accurate case lists for individual team members and the litigation group
• Assist with establishing new-matter procedures and checklists for attorneys and paralegals
• Help create and maintain client-specific guidelines, templates, and workflows, recognizing that requirements may vary by client
• Provide day-to-day administrative support to the litigation group
• Maintain team lists, forms, resources, and other administrative materials
• Assist with team purchases and other administrative requests
• Coordinate and maintain group-related records and information
• Assist with vendor invoices and other routine financial or administrative items
• Assist with year-end collections activities as needed
• Assist with client holiday gifts and other client-related administrative projects
• Assist with TIDA events and other client outings or events as needed
• Assist with maintaining attorney CLE records and requirements
• Monitor bar and CLE renewal requirements for attorneys across applicable states
• Assist attorneys with tracking CLE hours, renewals, registrations, and related documentation
• Maintain organized records to support timely completion of bar and CLE requirements
• Assist with administrative aspects of mediation preparation and coordination
• Coordinate mediation invoices and payments
• Send mediation Zoom/virtual meeting links and other logistical information
• Distribute mediation reports and related materials as needed
• Follow up with attorneys and team members to ensure mediation-related tasks are completed timely
• Assist with maintaining organized electronic case files and shared drives
• Monitor the G: drive for older files and assist with the appropriate transfer of materials to iManage
• Assist with periodic file purging and document organization projects
• Ensure files and administrative records are maintained in accordance with firm and client requirements

Experience

• Prior experience in a litigation environment required; litigation defense experience preferred
• Experience as a litigation legal secretary, paralegal, litigation coordinator, or similar legal support role strongly preferred
• Working knowledge of the litigation process and understanding of how cases progress from inception through resolution
• Strong understanding of litigation deadlines, calendaring, and task management
• Exceptional organizational skills and attention to detail
• Ability to manage multiple matters, deadlines, and priorities simultaneously
• Strong follow-up skills and the ability to consistently track outstanding items through completion
• Comfortable holding attorneys, paralegals, and other team members accountable for deadlines and assigned tasks in a professional manner
• Ability to anticipate needs, identify potential issues, and proactively communicate with the team
• Strong written and verbal communication skills
• Ability to adapt quickly when priorities change
• Strong judgment and discretion when handling confidential client and firm information
• Proficiency with Microsoft Office and legal technology systems; experience with iManage and litigation-related case management systems is a plus.
• Ability to work independently while also functioning effectively as part of a collaborative litigation team

Technology

Mayer LLP has implemented the following technology platforms:

• Westlaw
• Harvey AI
• Coyote
• PointOne
• iManage

Benefits

• Competitive quarterly bonus plan based on monthly billables - ability to earn an additional $52k annually
• Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
• 10 company holidays + 4 early release days
• Hybrid schedule (3 days/week in office, 2 days/week at home)
• 401k + firm match based on previous year revenue. In 2024 we matched up to 6%
• Employee referral bonus ($2000 - $4000)
• Annual bar dues

$60,000 - $70,000 a year

Compensation is commensurate with years of experience

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