Jobsite Material Coordinator - Charlotte, NC

Border States; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Border States in Charlotte, NC is seeking a Jobsite Material Coordinator to manage material handling, inventory, and job site logistics across branches and customers. The role emphasizes accurate coordination and proactive communication with warehouses, drivers, and contractors.

This position requires strong organization, attention to detail, and a service-focused approach to problem solving, with responsibility for SAP-based tracking, inventory levels, and on-site support to meet customer

Qualifications

• Two-year business/trade degree or equivalent work experience.
• Prior construction experience including forklift operation is required.
• Must be able to read, write, and speak English.

Responsibilities

• Coordinate material deliveries and transfers to customer sites and branches.
• Receive freight and inspect for damage or shortages.
• Manage Vendor Managed Inventory (VMI) programs and stock levels.
• Communicate with customers and branch staff on inventory changes.
• Maintain project schedules with up-to-date inventory data.
• Ensure safety standards and proper equipment use during operations.

Skills

Customer service

Planning & organizing

English proficiency

Communication skills

Equipment operation

Education

Two-year business/trade degree or equivalent

Tools

SAP

Job description

Be part of a growing, successful company in an exciting and challenging field. Border States is 100% employee-owned, which means you’re empowered to make decisions, find solutions and receive rewards for your hard work.

This position will be located in:

Charlotte, NC

Application Deadline: Posted Until Filled

Please note that the position may be filled before or after the listed application deadline. Applications will only be accepted while the posting remains active.

Job Summary

The Jobsite Material Coordinator is responsible for coordinating material handling, inventory management, and job site logistics to ensure timely, accurate, and efficient operations across branch and customer locations. This role supports the day-to-day operations at the customer jobsite by providing support and coordination of material and services to meet the customer’s needs. Provides material coordination and delivery communications with Border States warehouse, drivers, and contractors. This role combines logistics coordination with strong customer communication and support, ensuring materials and inventory programs meet both internal performance goals and customer expectations. The position requires strong organizational skills, attention to detail, and a proactive, service-focused approach to problem solving and collaboration.

Responsibilities

Essential Functions

• Coordinates material deliveries, shipments, and transfers to customer sites and branch locations, ensuring accuracy, timeliness, and compliance with company standards and safety regulations.
• Receives incoming freight and checks material for damage or shortages.
• Collaborates with others to ensure material is prepared, staged or kitted for construction activities.
• Leads the setup, coordination, and ongoing management of Vendor Managed Inventory (VMI) programs, including warehouses, job boxes, trailers, containers and vending solutions.
• Partners with customers and branch personnel on all additions, changes, and deletions to inventory; ensure clear communication and follow-through during implementation and maintenance.
• Maintains appropriate minimum and maximum inventory levels to meet customer demand while optimizing stock efficiency.
• Maintains project schedule with up-to-date inventory information.
• Manages field material requests and tracks back-ordered items.
• Receives, inspects, prepares, and stages material for delivery or installation; performs order picking, restocking, and returns processing, as needed, at site
• Monitors and evaluates VMI and logistics performance metrics to ensure service quality and alignment with customer goals.
• Operates and maintains warehouse and material handling equipment and vehicles safely and in compliance with company and government standards.
• Performs SAP or equivalent system functions to track inventory, process orders, and ensures accurate documentation of warehouse and delivery activities.
• Coordinates inventory control activities, including cycle counts, reconciliations, and adjustments.
• Maintains a high level of communication and teamwork.
• Participates in safety meetings and complete all required safety and customer training courses.
• Assists in planning and coordinating inbound and outbound shipments to align with project schedules.
• Consistently provides responsive, quality service to customers.

Non-essential Functions

• Serves as a backup for warehouse and logistics functions when needed.
• Perform additional duties or special projects assigned.

Qualifications

• Prefer a minimum of a two-year business/trade degree or equivalent in work experience.
• Prior construction experience including large equipment or forklift operation is required.
• Good knowledge of electrical products/systems is preferred.
• Minimum of 21 years of age is required.
• A valid Class A CDL driver’s license for the state of residence along with a current medical certification is a PLUS.
• Ability to read, write and speak in English required.
• Ability to use handheld technology.
• Working knowledge of PC for Windows, Internet, Email and SAP software is a plus.
• Must have heavy material lifting experience.
• Knowledge will include personal protective equipment, equipment inspection, hazard assessment, slings and hitches, hand signals, load charts and angles.
• Knowledge of securing all loads to flatbed trailers is a plus.

Skills And Abilities

• Technical ability to understand electrical systems and product applications.
• Excellent interpersonal communication skills (reading, writing and speaking English)
• Ability to effectively plan and organize.
• Excellent customer service skills include being competent, accurate, responsive and engaged.
• Ability to be experienced, safe, and efficient operators of large material handling equipment.

Physical Requirements

Lift and carry requirements (weight and frequency):
Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100%

• Lift from Floor to Waist:
  than 10 lbs. - Occasionally
  10 to 25 lbs. - Occasionally
  26 to 50 lbs. - Occasionally
  51 to 75 lbs. - Occasionally
  76 to 100 lbs. - Occasionally