Job Description Specialist (Temp)

Chapman University; Orange (CA); On-site; USD 36,423 - 41,328; Full time

Job summary

Chapman University seeks a temporary Compensation Specialist to build a centralized, accurate database of job descriptions for every position. You will develop a standard template, assess current descriptions, and lead updates to ensure completeness and consistency across the university.

The role emphasizes collaboration with hiring managers, department leadership, and compensation teams, ensuring accurate classification and up-to-date descriptions in a fast-paced environment.

Qualifications

• 2+ years of experience in compensation, job analysis, or HR generalist work involving job descriptions
• Demonstrates ability to organize, prioritise, and manage multiple projects with accuracy and deadlines
• Strong customer service with professional support and positive employee experience
• Advanced proficiency in Microsoft Office Suite, particularly Excel, for tracking tools and reports

Responsibilities

• Build and maintain a centralized database/tracker of job descriptions covering every position at the university
• Document which positions have a current job description, which do not, and the last update date for each
• Develop and finalize a standardized job description template for university-wide use
• Review existing job descriptions to identify those not updated within the past three years and prioritize for revision
• Draft and update job descriptions using the new template in partnership with hiring managers and department leadership
• Track progress toward having a complete, current job description on file for every position at the university
• Ensure consistency in formatting, classification language, and FLSA status across all job descriptions
• Partner with the AVP, Benefits & Compensation on classification and compensation-related questions
• Maintain organized documentation and provide regular status updates
• Support departmental projects and initiatives related to compensation administration
• Assist with process improvements as needed

Skills

Organization

Time management

Attention to detail

Communication

Discretion

Education

Associate degree

Bachelor’s degree preferred

Tools

Excel

Job description

Position Title: Job Description Specialist (Temp)

Position Type: Temporary

Job Number: SA86824

Full or Part Time: full-time 40 hours weekly

Fair Labor Standards Act Classification: Non-Exempt

Anticipated Pay Range: $26.44-$30.00

Pay Range Information: Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Job Description Summary

The Compensation Specialist (Temporary) is responsible for building a centralized, accurate database of job descriptions for every position at the university. This role will develop a standardized job description template, assess the current and completeness status of existing descriptions, and lead the effort to bring outdated descriptions current.

Chapman University’s mission is centered on serving our students and strengthening our campus community. Chapman believes there is significant value in an in-person workforce. Being present fosters collaboration, strengthens relationships across departments, enables us to better serve our co-workers and contributes to the student experience. It is an important part of the culture that makes Chapman a special place to work and learn.

Responsibilities

• Build and maintain a centralized database/tracker of job descriptions covering every position at the university
• Document which positions have a current job description, which do not, and the last update date for each
• Develop and finalize a standardized job description template for university-wide use
• Review existing job descriptions to identify those that have not been updated within the past three years, and prioritize them for revision
• Draft and update job descriptions using the new template, in partnership with hiring managers and department leadership
• Track progress toward having a complete, current job description on file for every position at the university
• Ensure consistency in formatting, classification language, and FLSA status across all job descriptions
• Partner with the AVP, Benefits & Compensation on classification and compensation-related questions that arise during the review process
• Maintain organized documentation and provide regular status updates on database completion and outstanding descriptions
• Support departmental projects and initiatives related to compensation administration
• Assist with process improvements as needed

Required Qualifications

• Associate’s degree required; bachelor’s degree in human resources, Business Administration, or a related field preferred or equivalent work experience
• 2+ years of experience in compensation, job analysis, or HR generalist work involving job descriptions
• Demonstrated ability to organize, prioritize, and manage multiple projects simultaneously while maintaining accuracy and meeting established deadlines
• Demonstrates exceptional customer service by providing timely, accurate, and professional support while fostering a positive employee experience
• Maintains a high degree of accuracy and attention to detail when processing benefits transactions and employee data
• Demonstrates strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Ability to handle sensitive and confidential information with professionalism, discretion, and integrity
• Strong written communication skills with the ability to develop clear, concise, and well-structured job descriptions that accurately reflect organizational roles and responsibilities
• Maintains composure and professionalism while managing competing priorities and responding to changing business needs
• Advanced proficiency in Microsoft Office Suite, particularly Excel, with the ability to develop, maintain, and analyze tracking tools, reports, and project documentation
• Ability to interpret and apply organizational policies, procedures, and classification standards while maintaining consistency and accuracy
• Works effectively both independently and collaboratively, contributing to a positive, team-oriented work environment

Desired Qualifications

• Experience developing or maintaining job description templates or libraries preferred
• Familiarity with FLSA classification and job evaluation concepts preferred