Job Captain

Stanford Health Care; California; Hybrid; USD 95,000 - 125,000; Full time

Job summary

Stanford Health Care is seeking a Job Captain in Facilities Planning & Design to lead coordination for healthcare capital projects and ensure documentation, schedules, and communications stay on track. This full-time hybrid role requires collaboration with project managers, architects, and vendors to deliver high-quality outcomes.

You will build schedules, support contracts and invoices, and help present design coordination efforts, while maintaining organized project records and ensuring

Qualifications

• Two or more years of related experience in construction, design or construction management.
• Bachelor's degree from an accredited college or university; architecture/engineering/construction management preferred.
• Relevant experience in lieu of degree may be considered.

Responsibilities

• Meet regularly with involved parties to track construction project status and distribute minutes.
• Scan, distribute, and file project documents to the archival repository.
• Verify and correct project-related documentation as needed.
• Maintain organized document control and distribution systems.
• Maintain communications with construction and contractor management teams.
• Provide initial review of pay applications, change orders, and other documents.
• Perform other project engineering and management duties as assigned.

Skills

Project management tools

CAD

CAFM

MS Project

Scheduling

Construction administration

Documentation coordination

Education

Bachelor's degree from an accredited college or university

Architecture, Engineering, or Construction Management degree preferred

Tools

CAD

CAFM

MS Project

Estimating

Cost control

Job description

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.

Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

Shape the environments where world-class care happens. As a Job Captain in Facilities Planning & Design, your work directly supports the spaces that enable healing, innovation, and patient experience.

In this full-time, hybrid role (2 days onsite in Palo Alto), you'll be at the center of project coordination for planning and design of healthcare capital projects-keeping teams aligned and projects moving forward. You'll manage documentation, support contracts and invoices, and coordinate meetings and schedules while partnering with project managers, architects, and vendors to deliver high-quality outcomes. Success means staying organized, detail-driven, and proactive across multiple priorities.

• Coordinate meetings, agendas, and action tracking while managing calendars and communication
• Maintain and organize project documentation in SharePoint and projectmanagementsystems
• Support RFPs, contracts, and invoice verification workflows
• Build and interpret project schedules using tools like Excel or MS Project
• Contribute to presentations and graphics (PPT) and support design coordination

The Facilities Services division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities operations. Learn more about Facilities Services at: Facilities Services | Stanford Health Care (https://stanfordhealthcare.org/about-us/facilities-services-and-planning.html.)

The Facilities Planning & Design (FPD) business unit leads the planning, design, and improvement of Stanford Health Care's spaces to advance excellence in care, innovation, and experience. With expertise across Planning, Design, Land Use & Licensing, Art, Wayfinding, Signage, and Facilities Administration, FPD turns vision into reality, creating functional, compliant, and inspiring environments aligned with Stanford Medicine's mission.

If you are interested in joining Stanford Health Care, please read the job description below and apply online.

A Brief Overview

Plans, organizes, manages and is responsible for all document control and distribution processes and systems for Facilities Services, including all construction project-related documentation received from and sent to the contractor, architect, and internal staff from initial planning and early development of a project through its completion.

Locations

Stanford Health Care

What you will do

• Meet regularly with all the parties involved to stay abreast of and track the status of construction projects at all stages. Prepare meeting agendas as needed and records and distributes minutes summarizing matters discussed and actions approved.
• Scan, distribute, and file documents including (but not limited to) project designs, drawings, specifications, estimates, and correspondence to the appropriate archival repository.
• Verify and correct project-related documentation where needed.
• Ensure that document control and distribution systems, processes, and procedures are organized, accurate, clear, and complete.
• Maintain effective and on-going communications with construction and contractor management teams.
• Provide initial review of pay applications, change orders, and other incoming construction documents.
• Perform other project engineering and project management-related duties as well as incidental duties as needed or assigned.

Education Qualifications

• Bachelor's degree from an accredited college or university.
• Degree in a work-related discipline/field (Architecture, Engineering, Construction Management) Preferred
• Relevant experience in lieu of degree may be considered. Relevant experience in lieu of a degree is in addition to the experience requirements for this position.

Experience Qualifications

• Two (2) or more years of related experience in construction, design or construction management. Required

Required Knowledge, Skills and Abilities

• Knowledge of and ability to use project management tools.
• Knowledge of Computer-aided Design (CAD) system, Computer-aided Facility Management (CAFM), estimating, cost control, scheduling, construction administration, quality control, and specific writing and place planning.
• Knowledge of technical and professional requirements in the fields of healthcare delivery, architecture, and the building design process, and construction.
• Knowledge of project management, accounting, construction design, construction methods, building materials, sustainability, mechanical and electrical construction, cost estimation, building codes