Construction Manager

Stanford Health Care; Menlo Park (CA); On-site; USD 86,444 - 114,561; Full time

Job summary

Stanford Health Care seeks an experienced Construction Project Manager to support healthcare construction across SHC facilities. You will coordinate on-site management, ensure safety and regulatory compliance, and lead field execution with engineering, operations, and clinical partners.

This role requires presence at multiple SHC facilities across the Bay Area, strong communication, and cost/schedule control. Prior healthcare construction experience is preferred.

Qualifications

• Experience coordinating construction projects, especially in healthcare or complex occupied environments.
• Strong communication and documentation skills for field reports and logs.
• Knowledge of safety, regulatory, and quality controls in construction projects.

Responsibilities

• Support General Contractor procurement and bid evaluation, scope alignment, and contract documentation.
• Lead weekly construction progress meetings and capture decisions and actions.
• Track RFIs, submittals, substitutions, and change orders with logs of costs and schedule impacts.
• Support schedule management, cost control, and look-ahead schedules; flag variances.
• Conduct site walks and field inspections; document observations with photos and reports.
• Assist with cost management: contractor pay apps, reconciliation, and change orders.
• Collaborate with stakeholders to forecast cash flow and cost reports; maintain logs.
• Coordinate access, inspections, permits, and testing with agencies and teams.
• Manage the change order process and prepare closeout materials.
• Ensure regulatory readiness and compliance documentation for audits.

Skills

Project management

Communication

Documentation

Regulatory awareness

Education

Bachelor's degree in construction management, engineering, architecture, or related field

Job description

1.0 FTE Full time Day - 08 Hour R2657325 Onsite 108460018 Facilities Infrastructure Facilities & Hospitality MENLO PARK, 3700 Haven Ct, California

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.

Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

If you’re energized by work that keeps hospitals running safely behind the scenes, this role puts you where impact is immediate and meaningful. As a Project Manager, your decisions directly protect patients, staff, and critical care environments every day.

In this role, you will manage infrastructure upgrades, repairs, and special projects from planning through closeout, partnering closely with engineering, operations, and clinical stakeholders to deliver safe, reliable outcomes in a highly regulated healthcare setting. You’ll succeed by balancing scope, schedule, and risk while keeping safety and continuity front and center.

• Lead multiple infrastructure projects across hospital, ambulatory, and administrative spaces
• Coordinate consultants, contractors, and internal partners through all project phases
• Monitor budgets, schedules, and risks to ensure on-time, compliant delivery
• Work primarily onsite in Menlo Park and across the Bay Area; this is not a people manager role
• Bring experience from healthcare, facilities, engineering, or construction, with strengths in communication, problem-solving, and project controls

The Facilities Services division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities operations. Learn more about Facilities Services at: Facilities Services | Stanford Health Care.

The Facilities Infrastructure & Safety (FIS) business unit is vital in ensuring the safety, security, and operational integrity of Stanford Health Care facilities while also managing disaster preparedness and complex building systems to foster a secure healthcare environment. FIS is made up of multiple departments aligned in focus: Environmental Health & Safety, Facility Field Services, Protective Services, Security Services, Office of Emergency Management, Facilities Engineering - Systems, Operational Technology, Facilities Engineering- Infrastructure, Facilities Services Response Center, and Facilities Administration and Operations.

Facilities Engineering – Infrastructure (FEI) is responsible for infrastructure upgrades, repairs, and special projects across SHC hospital, ambulatory, and administrative spaces. FEI ensures timely renewal of critical assets, maintaining reliable facilities that support high-quality care and efficient operations.

A Brief Overview

The Construction Manager is an individual contributor responsible for supporting the execution of healthcare construction projects in the field. This role coordinates daily on-site construction management services as the owner's representative and is accountable for administrating project controls, field coordination, quality assurance, safety oversight and regulatory compliance. The Construction Manager coordinates daily site activities, chairs and documents required project meetings, oversees contractor performances, and ensures construction activities comply with approved plans, specifications, schedules, and Authority Having Jurisdictions requirements while reporting to construction leadership. This role requires presence at multiple Stanford Health Care facilities and regular presence on active construction sites across the Bay Area to lead field execution, coordination, and compliance activities.

Locations

Stanford Health Care

What You Will Do

• Support General Contractor procurement for construction projects, including development of the Request for Qualifications and Request for Proposals from the General Contractors. Support of bid evaluation, scope alignment, cost comparisons, and documentation required for award and contract execution.
• Coordinate and facilitate weekly construction progress meetings under the direction of Facilities Construction leadership, prepare agendas, capture decisions and action items, and promptly prepare and distribute meeting minutes that document schedule, cost and risk impacts.
• Track, coordination and help resolve project documentation and workflow items, including RFIs, submittals, substitutions, shop drawings, change orders, and punch lists; maintain accurate logs of construction logs of construction progress, safety incidents, inspections, compliance checks, and cost-related actions and follow up with responsible parties to ensure timely responses.
• Support schedule management and cost control by collecting updates from contractors/consultants, maintaining look-ahead schedules, and flagging variances, identifying cost and schedule risks and assisting with recover or mitigation plans as directed by Facilities Construction leadership.
• Conduct routine site walks and field inspections to monitor construction progress, quality, and work-in-place; document observations with photos and daily field reports; elevate safety, infection prevention, quality, or scope issues that may result in cost or schedule impacts to construction projects.
• Assist with cost management activities: collecting and reviewing contractor pay applications for completeness and accuracy, reconcile billing against verified work-in-place, tracking commitments, contingencies and pending cost exposures.
• In collaboration with Facilities Services Business Operations & Strategic Initiatives (BOSI), support cash flow forecasting and cost reporting by maintaining accurate logs of approved, pending and potential change orders and assisting leadership with quarterly cost projections.
• Interface with Project Managers, clients/users, consultants, contractors, vendors, and jurisdictional agencies to coordinate access, inspections, permits, and testing and sequencing while maintaining clear documentation of cost, scope and responsibility.
• Manage the Change Order Process in the construction project management system, including review of pricing, scope validation, cost backup evaluation, and coordination of negotiations, with recommendations routed for approval by the Director of Construction.
• Prepare and maintain accurate, auditable project files and records including meeting minutes, logs correspondence, drawings/specifications, permits, inspections, cost documentation, change logs and closeout materials in accordance with department policies and procedures.
• Coordinate regulatory readiness and compliance activities (e.g., Department of Health Care Access and Information (HCAI) and Office of Statewide Hospital Planning and Development (OSHPD) submissions, testing, inspection & observation (TIO) documentation, and coordination with the Inspector of Record (IOR)) to ensure documentation is organized and accessible for audits and surveys.
• Support quality assurance and quality control processes, including mock-ups, first-of-kind reviews, inspections, commissioning and activation; assist with packaging operations & maintenance (O&M) manuals, as-built drawings, warranties, training documentation, and other close out deliverables required for construction project turnover.
• Manage assigned project logistics, including badging parking, deliveries, laydown spaces, safety orientations, job hazard analyses (JHA), and ICRA compliance to minimize disruption to patient care and unplanned costs.
• Help plan and communicate operational impacts (shutdowns, access changes, infection control barriers) with Facilities Management, Facility Field Services, Environmental Health & Safety, Infection Prevention, and Clinical partners, ensuring impacts are documented and coordinated to avoid cost or schedule disruption.
• Assist with post-construction activities, including punch list completion, commissioning support, regulatory sign-offs, and final cost reconciliations through project closeout.
• Contribute to continuous improvement initiatives, including development of standard templates, standard operating procedures (SOPs), and workflows; identify process inefficiencies, cost drivers, or bottlenecks; support lessons learned and after-action reviews.
• Participate in training related to construction practices, cost controls, safety protocols, regulatory requirements, sustainability initiatives, and innovative construction delivery methods as directed by construction leadership.

Education Qualifications

• Bachelor's degree from an accredited college or university required (construction management, engineering, architecture, or related field preferred).
• Relevant experience in lieu of degree may be considered and is in addition to the experience requirements for this position.

Experience Qualifications

• Three (3) to five (5) years of progressively responsible and directly related experience supporting construction projects, preferably in healthcare or other complex, occupied environments required.

Required Knowledge, Skills And Abilities

• Working knowledge of construction means and methods, site logistics, and infection control requirements for healthcare projects, including familiarity with the California Department of Health Care Access and Information (HCAI)/ Office of Statewide Health Planning and Development (OSHPD) and its regulatory processes.
• Basic understanding of safety audits, regulatory compliance, and technical troubleshooting in a healthcare construction setting.
• Proficiency with digital field tools and mobile reporting applications; willingness to learn and adopt new technologies (artificial intelligence).
• Ability to follow established procedures, elevate complex issues appropriately, and adapt to changing project needs in a fast-paced environment.
• Strong communication and documentation skills; able to prepare clear field reports and maintain accurate project logs.
• Collaborative and service-oriented; works effectively with diverse field teams, trade contractors, and regulatory agencies.
• Commitment to safety, quality, and continuous improvement in field operations.
• Demonstrates Stanford Health Care’s C-I-CARE values (Connect, Introduce, Communicate, Ask, Respond, Exit), including respect, teamwork, and a focus on patient and staff safety.
• Technologically adept and open to learning; comfortable with technology-enabled workflows and process improvements.
• Strong organizational skills and attention to detail; able to manage multiple tasks and deadlines under supervision.

Preferred Knowledge, Skills And Abilities

• Design Standards
• Applicable building codes

These Principles Apply To ALL Employees

SHC Commitment to Providing an Exceptional Patient & Family Experience

Equal Opportunity Employer

Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale

Generally starting at $62.75 - $83.16 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.