Jewish Community Administrative Assistant

Erickson Senior Living; Tinton Falls (NJ); On-site; USD 29,000 - 34,000; Part time

Benefits offered by this job

Medical benefits

Dental & vision

PTO + volunteer hours

401k match

Growth opportunities

Education assistance

Job summary

Seabrook Jewish Community, part of Erickson Senior Living, seeks an Administrative Assistant to provide clerical support, answer phones, manage calendars, and assist with events for SBJC.

The role requires strong MS Office skills, excellent communication, and at least three years of prior secretary/administrative experience. Per diem schedule with Tuesdays and Fridays and growth opportunities are offered.

Qualifications

• Proficient in Microsoft Office Suite.
• Minimum of 3 years as a secretary or administrative assistant in a professional office setting.
• Excellent verbal and written communication skills.

Responsibilities

• Compose and type correspondence for the Seabrook Jewish Community.
• Administer and maintain calendars for various staff using Microsoft Outlook. Schedule meetings and appointments.
• Coordinate Seabrook Jewish Community events.
• Order and maintain supplies and arranges for equipment maintenance for the SBJC and code invoices to be approved for payment.
• Fax documents and copy material as needed for the SBJC.
• Perform and manage clerical and administrative responsibilities for day-to-day operations and programming of SBJC.
• Answer telephone calls and assist with general inquiries.
• Assist with creating and/or updating documents and reports using various software, including Microsoft Word, Excel and PowerPoint.
• Maintain the Erickson Senior Living philosophy and Vision statements
• Maintain confidentiality of resident and staff information.
• Perform other administrative duties as requested.
• Contact spiritual leaders to ensure provision of services required by a clerical person, and those services preferred from a clergy to Jewish residents.

Skills

Microsoft Office

Administrative support

Communication skills

Tools

Microsoft Outlook

Data entry software

Job description

Location:

Seabrook Village by Erickson Senior Living

The Jewish Community Administrative Assistant is responsible for general administrative support for the Seabrook Jewish Community (SBJC). Other duties include answering telephones, data entry, ordering supplies and assisting with various tasks as needed.

What We Offer

• A culture of diversity, equity, and inclusion, which builds on our mission, vision and values
• Medical, dental and vision packages for eligible team members
• Onsite medical centers, providing wellness visits and sick care for all team members over 18 years of age
• PTO Plans, PLUS company paid volunteer hours for eligible team members, in accordance with applicable state law.
• 401k for all team members 18 and over with a company 3% match
• Growth Opportunities – grow with the company as we open new communities and expand on our existing ones!
• Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones

Compensation:

Commensurate with experience from $21-$25 per hour.

This role offers a per diem schedule with variable hours on Tuesdays and Fridays, plus additional hours as needed.

How You Will Make An Impact

• Compose and type correspondence for the Seabrook Jewish Community.
• Administer and maintain calendars for various staff using Microsoft Outlook. Schedule meetings and appointments.
• Coordinate Seabrook Jewish Community events.
• Order and maintain supplies and arranges for equipment maintenance for the SBJC and code invoices to be approved for payment.
• Fax documents and copy material as needed for the SBJC.
• Perform and manage clerical and administrative responsibilities for day-to-day operations and programming of SBJC.
• Answer telephone calls and assist with general inquiries.
• Assist with creating and/or updating documents and reports using various software, including Microsoft Word, Excel and PowerPoint.
• Maintain the Erickson Senior Living philosophy and Vision statements
• Maintain confidentiality of resident and staff information.
• Perform other administrative duties as requested.
• Contact spiritual leaders to ensure provision of services required by a clerical person, and those services preferred from a clergy to Jewish residents.

What You Will Need

• Proficient in Microsoft Office Suite
• Minimum of 3 years as a secretary or administrative assistant in a professional office setting
• Excellent verbal and written communication skills.
• Ability to perform all clerical duties as directed.
• Knowledge and proficiency of computers and willingness to further educate oneself.
• Ability to multi-task, meet deadlines, perform work at a fast pace in a shared workspace with others.

Please note that specific state regulations and requirements may be applicable. These regulations take precedence over the requirements outlined in the job description.

Seabrook is a beautiful 98-acre continuing care retirement community located in Tinton Falls, just six miles from the Jersey Shore. We’re part of a growing national network of communities managed by Erickson Senior Living, one of the country’s largest and most respected providers of senior living and health care. Seabrook helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. As part of our team, you'll enjoy flexibility and work-life balance to meet your personal and professional goals, and we are committed to providing you with opportunities to learn and grow.

Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.