Jewelry Production & Inventory Coordinator

Rippling, Inc.; Los Angeles (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Chrome Hearts in Los Angeles is seeking a Production Administrative Assistant to support the Metal Design Department with purchasing, inventory, material tracking and day-to-day production activities. You will manage requisitions, PO requests, supplier coordination, and data entry in D365, while maintaining logs and ensuring accurate records across shipping, receiving and fabrication workflows.

You will coordinate with internal teams and vendors to ensure timely delivery of materials and

Qualifications

• 6–12 months of experience in admin, production, purchasing, or inventory roles.
• Familiarity with Microsoft Excel and/or ERP systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and maintain accurate records.
• Clear, professional communication with internal teams and vendors.
• Experience in manufacturing or creative environments is a plus.

Responsibilities

• Process purchase requisitions for materials.
• Create purchased part numbers and submit PO requests.
• Place orders for project materials, tools, and supplies.
• Track POs and shipments and provide status updates.
• Maintain the Metal Design Purchased Material Log and other logs.
• Enter materials in D365 including inventory status.
• Coordinate with vendors on materials, pricing, orders, and deliveries.
• Set up new vendors in D365.
• Receive materials from Stock Room and other departments.
• Update material/tool logs as items are received.
• Coordinate rush check requests when needed.
• Handle shipping/receiving for department items.
• Inspect incoming items for damage or quality concerns.
• Conduct inventory counts and reconcile with D365.
• Maintain fabrication cage inventory and restock consumables.
• Process item number movements between CNF, FG, and components.
• Transfer materials between departments.
• Prepare Plating Travelers for Redsky and coordinate pickups.
• Coordinate Vacuum Impregnation pickups and packing.
• Process inventory adjustments between STK RM and DSN-MTL.
• Coordinate mold replacement requests and maintain mold records.
• Maintain Mold Request Log and coordinate mold swaps.
• Coordinate wax requests and receipt of wax for prototypes.

Skills

Administrative experience

Purchasing

Inventory management

ERP systems

Excel proficiency

Organizational skills

Attention to detail

Professional communication

Tools

D365

Job description

Chrome Hearts in Los Angeles is seeking a Production Administrative Assistant to support the Metal Design Department with purchasing, inventory, material tracking and day-to-day production activities. You will manage requisitions, PO requests, supplier coordination, and data entry in D365, while maintaining logs and ensuring accurate records across shipping, receiving and fabrication workflows.

You will coordinate with internal teams and vendors to ensure timely delivery of materials and