Jail Administrative Operations Specialist II

Washington County; Hillsboro (OR); On-site; USD 35,000 - 43,000; Full time

Job summary

Washington County Sheriff's Office in Hillsboro, Oregon seeks an Administrative Specialist II to support the Jail Division. You will handle phones, emails, mail processing, scanning, filing, calendar management, supply orders, data entry, and deliver professional customer service to internal and external stakeholders.

You will maintain SOPs, create documents in Word and Excel, manage confidential information, and collaborate with multiple staff leaders to keep the jail administration running

Qualifications

• High school diploma or equivalent; and
• Three (3) years of progressively responsible experience providing administrative or clerical support.
• Possession of MOS or other applicable certifications may substitute for up to one (1) year of the experience requirement.

Responsibilities

• Answer phones and respond to email inquiries.
• Process physical and electronic mail for Adults in Custody; scan and organize documents.
• Order and track supplies; perform data entry; maintain and organize files.
• Manage calendars and schedule meetings; deliver professional customer service to internal and external stakeholders.
• Create and maintain process documentation or SOPs.
• Utilize advanced Word features (references, sections, mail merge, tracking changes).
• Utilize advanced Excel features (pivot tables, VLOOKUP, conditional formatting).
• Handle confidential information with discretion; organize and manage multiple tasks.
• Collaborate effectively with others.

Skills

Business English

Proofreading

Microsoft 365

Clear communication

Professional demeanor

Multi-staff support

SOP creation

Advanced Word

Advanced Excel

Confidential information handling

Task organization

Collaboration

Education

High school diploma or equivalent

MOS certification or equivalent

Tools

Microsoft Word (advanced)

Microsoft Excel (advanced)

Microsoft PowerPoint

Adobe Acrobat

Microsoft 365

Job description

Washington County Sheriff's Office in Hillsboro, Oregon seeks an Administrative Specialist II to support the Jail Division. You will handle phones, emails, mail processing, scanning, filing, calendar management, supply orders, data entry, and deliver professional customer service to internal and external stakeholders.

You will maintain SOPs, create documents in Word and Excel, manage confidential information, and collaborate with multiple staff leaders to keep the jail administration running