IVH-L HEALTH INFORMATION ASSOCIATE

Illinois Comptroller; Northern (KY); Hybrid; USD 49,000 - 66,000; Full time

Job summary

The Illinois Department of Veterans Affairs seeks a Health Information Associate to maintain and process residents’ medical records in accordance with HIPAA and confidentiality standards.

You will collect, organize, and release information as needed, supporting admissions, discharges, and information requests from healthcare providers and internal departments.

Qualifications

• Requires knowledge, skill and mental development equivalent to two years of college and one year of health related office experience, or completion of highschool and three years of healthrelated office experience.
• Preferred qualifications include at least one year of experience utilizing knowledge of the principles and practices of health information records maintenance and working knowledge of confidentiality and release considerations.
• Experience with HIPAA terminology and health information management practices is beneficial.

Responsibilities

• Under supervision, performs paraprofessional health information functions.
• Organizes and maintains resident medical information from various facilities and processes it per procedures.
• Collects and records information upon admission, death or discharge.
• Handles requests for medical information from departments and external providers.

Skills

HIPAA knowledge

Health information records

Confidentiality

Communication skills

Education

Two years college + 1 year health-related office experience

High school diploma + 3 years health-related office experience

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:58563
Opening Date: 09/22/2026
Closing Date: 10/06/2026
Agency: Department of Veterans' Affairs
Class Title:HEALTH INFORMATION ASSOCIATE - 18045
Skill Option:None
Bilingual Option:None
Salary: Anticipated Starting Salary $4,407 monthly; Full Range $4,407 - $5,879 monthly
Job Type: Salaried
Category:Full Time
Number of Vacancies: 1
Bargaining Unit Code:RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:
Work Hours: 8:00AM-4:00PM, MON-FRI
Anticipated Hybrid Work Schedule Availability: 4 to 5 Days per week in office, depending on operational needs
Headquarter Location: 1015 Oconor Ave, La Salle, Illinois, 61301
Work County: LaSalle
Agency Contact: [e-mail]

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview:

This role maintains, organizes, and processes residents’ medical records and health information. The role ensures records are accurate, complete, timely, and handled in accordance with HIPAA and confidentiality requirements. Responsibilities include processing admissions, discharges, and releases of information while responding to medical record requests from healthcare providers and internal departments. We encouage all interested to apply!

Essential Functions:

• Under general supervision, performs a varietyof paraprofessional healthinformation functions.
• Assists in planning, organizing and maintainingpatient medical informationreceived from avariety of healthcarefacilities (e.g. local health providers, VA medical centers, V.A. hospitals, etc.) and processessaid information throughestablished procedures.
• Collects and recordsinformation associatedwith residents uponadmission, death ordischarge.
• Answers the telephoneand handles requestfor medical informationfrom other departmentswhich requires theknowledge of medical, psychological, psychiatricand anatomical terminology.
• Implements the Authorizationof Release Information, requiring signatures andforwarding on toappropriate parties whichrequires the knowledgeof federal andstate statutes regardingconfidentiality, HIPAA,and release ofinformation.
• Reviews the healthinformation record foraccuracy, timeliness andcompleteness and tointerpret health informationrecords.
• Performs other dutiesas required orassigned which arereasonably within thescope of theduties enumerated above.

Minimum Qualifications:

• Requires knowledge, skilland mental developmentequivalent to twoyears of collegeand one yearof health relatedoffice experience, orcompletion of highschool and threeyears of healthrelated office experience.

Preferred Qualifications:

• It is a preference of this position that you possess at least one (1) year of experience utilizing knowledge of the principles and practices of health information records maintenance.
• It is a preference of this position that you possess working knowledge of departmental codes and other rules and regulations related to health information records.
• It is a preference of this position that you possess working knowledge of the standards of the American Health Information Management Systems pertaining to medical records.
• It is a preference of this position that you possess working knowledge of medical, psychological, and psychiatric terminology, as well as federal and state statutes regarding confidentiality and release of information.
• It is a preference of this position that you possess working knowledge of medical jurisprudence and state laws governing the use of health information records in court actions.

Conditions of Employment:

• Requires ability topass a backgroundcheck.
• Requires ability tomeet all agencyvaccine/health-relatedpolicies and guidance.
• Requires ability acquireand maintain CardiopulmonaryResuscitation (CPR) certificate.
• Requires the abilityto utilize officeequipment, including personalcomputers.
• Requires ability toattend seminars, conferences, and trainings tostay current onmethods, tools, ideologies, or other industryrelated topics relevantto the jobduties.
• This position isconsidered sedentary workas defined bythe U.S. Department of Labor(20 CFR 404.1567(a)). Sedentary workinvolves lifting nomore than 10pounds at atime and requiresoccasional lifting, carrying, walking, and standing.
• Requires ability totravel in theperformance of duties, with overnight staysas appropriate.
• Overtime is acondition or employment, and you maybe required towork overtime includingscheduled, unscheduled,or last-minuteovertime.
• Requires ability topass a drugscreen and pre-employment physical.

The conditions ofemployment listed hereare incorporated andrelated to anyof the jobduties as listedin the jobdescription.

About the Agency:

The Illinois Department of Veterans Affairs is a state agency designed to empower veterans and their families to thrive. We do this by assisting them in navigating the system of federal, state, and local resources and benefits, providing long-term health care for eligible veterans in our Veterans Homes and partnering with other agencies and non-profits to help veterans address education, mental health, housing, employment, and other challenges. A career with the Illinois Department of Veterans’ Affairs provides a rewarding and challenging opportunity for individuals. Working together, we create partnerships and experiences that engage and inspire our fellow co-workers and the veterans and their family members that we serve every day.

The Illinois Department of Veterans Affairs offers a robust benefit package including:

• Flexible work schedules in many program areas (where applicable)
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity