IVH-C BUSINESS ADMINISTRATOR-PSA

State-of-Illinois; Chicago (IL); On-site; USD 9,000 - 11,000; Full time

Job summary

The State of Illinois is seeking a Business Administrator for the Chicago VA Home to serve as a working supervisor, overseeing fiscal and inventory controls and contract administration. This role includes creating and monitoring the hospital budget and serving as back-up to purchasing.

Essential functions include supervising staff, managing bids and vendor communications, and ensuring GAAP reporting and property movement compliance within agency policies.

Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
• Requires three (3) years of progressively responsible administrative experience in accounting external auditing, budgetary planning and control or public accounting.

Responsibilities

• Plans, develops, and administers the fiscal and inventory functions of the Home.
• Serves as a full-line supervisor.
• Develops the Home's operational budget.
• Supervises the procurement of real property, equipment and supplies, the preparation of requisitions and bid proposals for purchases including the notifications to potential vendors to submit bids for items to be purchased.
• Oversees the preparation of the Home's financial statements and reports including annual GAAP fund package preparation.
• Supervises the movement of State property within the Division according to the State Property Control Act and Agency policies.

Skills

Contract administration

Budget management

Leadership

Compliance knowledge

Education

4-year college degree

Tools

SAP

HANA

SAMS

Procurement software

Job description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Salary: Anticipated Starting Salary $9,000 - $11,000/monthly

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Department of Veteran Affairs is seeking to hire a Business Administrator for the Chicago VA Home to serve as working supervisor. Responsible for assigning and reviewing work of subordinate staff. Serves as Contract Officer for the hospital, implements and monitors all aspects of the contractual services including creation of contracts and associated documents. Serves as back-up to purchasing. Assists in the development and execution of the hospital’s budget.

Essential Functions

• Plans, develops, and administers the fiscal and inventory functions of the Home.
• Serves as a full-line supervisor.
• Develops the Home's operational budget.
• Supervises the procurement of real property, equipment and supplies, the preparation of requisitions and bidproposals for purchases including the notifications to potential vendors to submit bids for items to be purchased.
• Oversees the preparation of the Home's financial statements and reports including annual GAAP fundpackage preparation.
• Supervises the movement of State property within the Division according to the State Property ControlAct and Agency policies.
• Performs other duties as required or assigned which are reasonable withing the scope of the duties enumeratedabove.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
• Requires three (3) years of progressively responsible administrative experience in accounting external auditing,budgetary planning and control or public accounting.

Preferred Qualifications

• Extensive knowledge of the fundamental principles of modern business administration.
• Extensive knowledge of the functions of state government and the employing agency.
• Three (3) years of experience contract establishment, contract monitoring and working within the Illinois ProcurementCode.
• Three (3) years of professional experience with enterprise resource planning (ERP) software such as SAP, databasemanagement systems such as HANA, SAMS, or other compatible software.
• Two (2) years of professional experience handling conflict resolution within staff, coworkers, vendors, and clients.
• Two (2) years professional experience with Generally Accepted Accounting Principles.
• One (1) year of experience with BidBuy or other procurement software.
• One (1) year of experience conducting fiscal operations.

Conditions of Employment

• Requires ability pass a background check.
• Requires ability meet all agency vaccine/health-related policies and guidance.
• Requires ability pass a drug screen and pre-employment physical.
• Requires ability utilize office equipment, including personal computers.
• Requires ability acquire and maintain Cardiopulmonary Resuscitation (CPR) certificate.
• Requires ability attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Requires ability to travel in the performance of job duties, with overnight stays as appropriate.
• On-call and overtime are a condition of employment, and you may be required to work overtime including scheduled, unscheduled, or last-minute overtime, and may be required to work alternating weekends. This requires the ability to work evenings and weekends.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Veterans Affairs is a state agency designed to empower veterans and their families to thrive. We do this by assisting them in navigating the system of federal, state, and local resources and benefits, providing long-term health care for eligible veterans in our Veterans’ Homes and partnering with other agencies and non-profits to help veterans address education, mental health, housing, employment, and other challenges. A career with the Illinois Department of Veterans’ Affairs provides a rewarding and challenging opportunity for individuals. Working together, we create partnerships and experiences that engage and inspire our fellow co-workers and the veterans and their family members that we serve every day.

Benefits Package

The Illinois Department of Veterans' Affairs offers a robust benefit package including:

• Flexible work schedules in many program areas (where applicable)
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: