ITINERANT SECRETARY (INTERNAL APPLICANTS ONLY), 8 HRS, CONT.

Spokane Public Schools; Spokane (WA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical/Dental/Vision SEBB benefits

Job summary

Spokane Public Schools is seeking a dedicated secretarial/clerical staff member to provide efficient support at assigned locations. The role involves answering calls, payroll processing, data entry in PowerSchool, and daily administrative tasks.

This position is a school-year role, 8 hours daily with multiple start times. Benefits include SEBB medical/dental/vision for eligible hours; calendar is 204 days over 10 months. ASAP start date.

Qualifications

• High school diploma or equivalent.
• Minimum of two years of recent secretarial/clerical experience.
• Ability to type 50 words per minute in appropriate format.
• Proficiency with Microsoft Office 365, Outlook, Word, Excel, Teams, Calendars, PowerPoint, Publisher.

Responsibilities

• Provide efficient, accurate secretarial/clerical support to assigned location.
• Respond to and assist administrators, staff, students, parents, and community professionally.
• Answer multi-line phone system, screen calls, take messages, operate intercom and badge pass.
• Operate PowerSchool, attendance, registration, and student data entry.
• Process payroll information via Business Plus online payroll and workflows.
• Order and receive supplies; manage ASB funds and deposits.
• Assist with minor medical issues and contact emergency services when needed.
• Perform other related duties as assigned.

Skills

Typing 50 wpm

Communication

Organizational skills

Data entry accuracy

Confidentiality

Education

High school diploma

2 years clerical experience

Tools

Office 365

PowerSchool

Business Plus HRIS

Frontline

Job description

As a Spokane Public Schools staff member, you'll uphold our commitment to creating a loving and collaborative learning community where all students belong and thrive. We are looking for team members who embrace differences, have a desire to work with a diverse community of learners, have a heart for the humans they serve, work as a team, grow and reflect through feedback, are lifelong learners and positive problem solvers.

Perform secretarial/clerical duties at various assigned school and administration locations. This position will be assigned to replace secretarial/clerical employees who are absent from regular positions at a site. This position will also be assigned when extra help is required or requested at a site during high impact times.

• Hours/Day: 8
• Continuing Role
• School Year Position (204 Days / 10 Months)
• Daily Start/End times: Various
• Anticipated Start Date: ASAP
• Benefits--Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.
• Additional benefits may include vacation, sick, personal days, and paid holidays.
• Often, positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements (if applicable) as negotiated.

Salary Schedule: LEVEL 8 on the Secretarial/Clerical Salary Schedule. Experience increments depends on experience in the same or similar permanent position within a Washington State public school.

1. Provide efficient, accurate secretarial/clerical support to assigned location.
2. Respond to and assist administrators, staff, students, parents, and the community in a professional, helpful, and positive manner.
3. Answer multi-line phone system; screen calls, take messages, operate intercom system, Secure Single Point of Entry, and Badge Pass.
4. Computer operation using various application programs, including email, word processing, spreadsheets, Business Plus HRIS, Office 365, Microsoft Teams, Calendars, and other applications.
5. Cash handling to include cashiering, lunch money, ASB funds, etc.; make daily and weekly deposits.
6. Operate student information system (i.e., PowerSchool) for attendance, registration, and student data entry.
7. Process payroll information via Business Plus online Payroll and Supplemental Workflow.
8. Process correspondence, documents, and necessary reports, ASB, monthly enrollment, sub requests via Frontline.
9. Order and receive supplies and materials as directed.
10. Assist with minor medical injuries, illnesses and may administer medication for students. Contact parent and/or 911 when necessary.
11. Perform other related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

1. Demonstrated ability and aptitude to perform the essential functions listed above.
2. Ability to complete and pass required background check and fingerprinting.
3. Accurately type 50 words per minute in appropriate format.
4. Demonstrated ability to utilize a variety of basic software programs such as Microsoft- Outlook, Word, Excel, Office 365, Teams, Calendars, PowerPoint, and Publisher
5. Demonstrated accuracy in record keeping.
6. Demonstrated organizational skills and ability to work independently.
7. Ability to work accurately with figures and prepare accurate reports.
8. Excellent skills in grammar, punctuation, spelling practices, word usage, proofreading, and statistics.
9. Ability to communicate effectively, both orally and in writing.
10. Ability to quickly learn computer application systems, procedures and adapt to changing work environment.
11. Knowledge and understanding of the use of additional office equipment specific to the position.
12. Experience in handling busy office in a high stress environment.
13. Demonstrated ability to handle personal information in a confidential manner.
14. Personal and reliable transportation is required to work at different locations daily.
15. Relates positively to youth and adults of varying socioeconomic, cultural, and ethnic backgrounds.

EDUCATION AND EXPERIENCE:

1. High school diploma or equivalent
2. A minimum of two years of recent successful secretarial/clerical experience with a wide variety of duties including customer service.
3. Developing and maintaining positive and professional working relationship with diverse groups of students, staff, volunteers, and community.

1. Work Schedule – Days and hours (listed above) are subject to change depending on program and district needs.
2. Stipends, Leave Accruals and Holidays – Stipends, leaves and paid holidays are in accordance with the applicable collective bargaining agreement (Collective Bargaining Agreements) as negotiated.
3. Benefits Highlights:

• The School Employees Benefits Board (SEBB)Program administers health insurance and other benefits for employees of Washington School districts who are in benefit eligible positions (at least half-time/20 hours per week in a regular position).
  1. Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options. Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee. The SEBB program also offers additional employee paid benefits like Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA).
• Benefit eligible Spokane Public Schools employees and their dependent family members have access to free, confidential counseling, consultation and referral services through the Employee Assistance Program.
• School District Employees participate in the Washington State Department of Retirement Systems (DRS) public pension plan. Employees can choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement. When employees meet plan requirements and retire, they are guaranteed a monthly benefit for the rest of their life from the employer-funded pension.
  1. Employees can also participate in voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b)-retirement plan through the district’s plan manager, OMNI.
• See more about employee benefits at https://www.spokaneschools.org/page/salaries-and-benefits

1. A fingerprint background check is required for all prospective employees

Spokane Public Schools complies with all federal and state rules and regulations and does not discriminate in the admission, treatment, employment, or access to its programs or activities on the basis of age, sex, marital status, race, color, creed, national origin, the presence of any sensory, mental, or physical disability, to the use of a trained guide or service animal by a person with a disability, sexual orientation including gender expression or gender identity, or honorably discharged veteran or military status. This holds true for all students who are interested in participating in educational programs and/or extracurricular school activities and provides equal access to the Boy Scouts and other designated youth groups.

Inquiries regarding compliance and/or grievance procedures may be directed to the school district’s Title IX/Staff Civil Rights Officer, ADA Officer, Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer and/or 504 Compliance Officer.

The following Civil Rights Compliance Coordinators have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator and Title IX Coordinator: Jodi Harmon, [e-mail] 509-354-7344
• Section 504 Coordinator: Rebecca Doughty, [e-mail] 509-354-7284

Other district contacts:

• ADA Officer: Stephanie Busch, [e-mail] 509.354.5993
• Affirmative Action Officer: Jodi Harmon, [e-mail] 509-354-7344
• Equal Opportunity Officer: Jodi Harmon, [e-mail] 509-354-7344
• Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer: Rebecca Doughty, [e-mail] 509-354-7284

Address: 200 N Bernard Street, Spokane 99201-0282

View EEO Information