Building Attendance Secretary

Centennial Middle School; Washington (District of Columbia); On-site; USD 42,000 - 56,000; Part time

Benefits offered by this job

Health benefits

Paid time off

Job summary

Centennial Middle School seeks a substitute secretary to provide general clerical support in the school office under the Building Principal. The role includes answering phones, greeting visitors, attendance tasks, and coordinating with the Dean of Students on attendance matters.

The position requires a high school diploma, valid first aid within 90 days, and fingerprint clearances. Experience in a school setting and proficiency with MS Word, Excel, Publisher, and Google Suite are preferred.

Qualifications

• High school diploma or equivalent.
• Two years of secretarial, clerical, or business work experience preferred.
• Valid first aid card required within 90 days of employment.
• Valid Washington State driver's license or evidence of mobility.
• Successful Washington State Patrol and FBI Fingerprint Clearance.
• I-9 for verification of identity and employment eligibility for work in the United State
• Completion of all district-required training within thirty (30) calendar days from the hire date.

Responsibilities

• Assist with the everyday operation of the office.
• Answer telephone, refer calls, take messages, and answer inquiries.
• Greet, assist, check-in/out students, staff, parents, and visitors in the office.
• Manage single-point entry security doors.
• Manage, input, and update student attendance records.
• Generate daily attendance reports.
• Work closely with the Dean of Students in attendance matters, protocols, and processes.
• Provide support to the truancy process, run reports, generate communication, and file petitions.
• Phone calls home to parents regarding student’s attendance and excessive absenteeism.
• Update early release athletic, activity, and field trip attendance records.
• Cross-train with the Building Secretary on daily bulletin, bells, reader board, and discipline referrals.
• Assist/cross-train with the Head Secretary on daily substitute processes.
• Support the Head Secretary with monitoring the staff absence management system and assignment of substitute coverage.
• Receive and fulfill student homework requests.
• Open, review, and route mail.
• Provide health room support; address first aid situations, dispense student medication, and monitor students in the health room.
• Perform other related duties as assigned.

Skills

Microsoft Word

Excel

Publisher

Google Suite

Attention to detail

Written and verbal communication

Education

High school diploma or equivalent

Tools

Google Suite

Office software

Job description

LOCATION

Centennial MSSCHEDULE

Hours/Day - 7Days/Year - 195SALARY

Level 3 Secretary- SNAP Salary SchedulePlacement is dependent on verified experiencePay is annualized over 12 months

JOB TYPE

HourlyUNION/CONTRACT

SNAP (PSE)

START DATE

2025-2026 School Year

SUMMARY

Under the direction of the Building Principal the substitute secretary provides general clerical support in a school office or department.

ESSENTIAL JOB RESPONSIBILITIES

• Assist with the everyday operation of the office.
• Answer telephone, refer calls, take messages, and answer inquiries.
• Greet, assist, check-in/out students, staff, parents, and visitors in the office.
• Manage single-point entry security doors.
• Manage, input, and update student attendance records.
• Generate daily attendance reports.
• Work closely with the Dean of Students in attendance matters, protocols, and processes.
• Provide support to the truancy process, run reports, generate communication, and file petitions.
• Phone calls home to parents regarding student's attendance and excessive absenteeism.
• Update early release athletic, activity, and field trip attendance records.
• Cross-train with the Building Secretary on daily bulletin, bells, reader board, and discipline referrals.
• Assist/cross-train with the Head Secretary on daily substitute processes.
• Support the Head Secretary with monitoring the staff absence management system and assignment of substitute coverage.
• Receive and fulfill student homework requests.
• Open, review, and route mail.
• Provide health room support; address first aid situations (cuts, bruises, broken bones, bleeding, etc.), dispense student medication, and monitor students in the health room.
• Perform other related duties as assigned.

QUALIFICATIONS

• High school diploma or equivalent.
• Two years of secretarial, clerical, or business work experience preferred.
• Valid first aid card required within 90 days of employment.
• Valid Washington State driver's license or evidence of mobility.
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance.
• I-9 for verification of identity and employment eligibility for work in the United State
• Completion of all district-required training within thirty (30) calendar days from the hire date.

KNOWLEDGE & SKILL REQUIREMENTS

• Computer experience with knowledge of Microsoft Word, Excel, Publisher, and Google Suite preferred.
• Possess excellent skills in spelling, grammar, punctuation, and written/oral communication.
• Demonstrated record-keeping skills, working accurately with figures, and using good organizational systems.
• Ability to use sound judgment in working with parents, students, staff, and community members.
• Flexibility to adjust work pace to meet the demands of changing workload.
• Demonstrate mature behavior and ability to use sound judgment, make independent decisions, and take appropriate action while following established procedures and guidelines.
• Exhibit a professional attitude at all times and a willingness to work cooperatively with students, staff, co-workers, management, and the public.
• Demonstrated ability to handle confidential information.

WORKING CONDITIONS

Duties are normally performed in a school/classroom environment. Duties may be occasionally performed on field trips away from the school. The noise level in the work environment is usually moderate. The employee is regularly required to stand and reach with hands and arms; walk; sit; stoop or kneel; crouch or crawl. Duties may involve risk resulting from attending to students' physical or sanitation/hygiene needs. Specific vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. Must have the ability to sit and stand for extended periods; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions.

IMMEDIATE SUPERVISOR

Building Principal

TERMS OF EMPLOYMENT

As provided by PSE contract. Subject to the needs of the District. Verification of identity and United States work authorization must be completed before employment commences. The successful candidate for this position must complete a fingerprinted background check with the Washington State Patrol and the Federal Bureau of Investigation. Employment is contingent upon clearance of the background check.

ADDITIONAL INFORMATION

Health Care Benefits

Employees who meet the eligibility criteria outlined in Chapter 182-31 WAC have access to medical, dental, vision, supplemental life, and supplemental disability insurance through the School Employee Benefit Board (SEBB).

Retirement

All regular, non-substitute employees are enrolled in a state retirement plan through the Washington State Department of Retirement Systems (DRS).

Sick Leave

All regular, non-substitute employees receive 12 sick leave days (prorated based on FTE) and paid time off. Substitute employees receive sick leave per RCW 49.46.210.

Paid Time Off

All regular, non-substitute employees receive paid time off, including annual and/or vacation leave. Paid time off varies by position and work year. Refer to the applicable Collective Bargaining Agreement or salary schedule for details.

Other Benefits

Classified employees receive 10-13 paid holidays (depending on position & work year). Refer to the applicable Collective Bargaining Agreement or salary schedule for details. Employees may be eligible for VEBA including monthly accrual and/or sick leave conversion. Benefits are position specific. Refer to the applicable Collective Bargaining Agreement or salary schedule for details.

EEO Statement

West Valley School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Title IX and Civil Rights Compliance Coordinator: Sabre Dahl, 2805 N Argonne Rd., Spokane Valley WA 99212, Phone: ,. Section 504 Coordinator, Dan Andrews, 2805 N Argonne Rd., Spokane Valley WA 99212, Phone: ,.