HUMAN RESOURCE SPECIALIST - RECORDS @ ADMINISTRATION BUILDING, 8 HRS, CONT.

Spokane Public Schools; Spokane (WA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

SEBB benefits

Paid holidays

Vacation and sick days

Job summary

Spokane Public Schools is seeking an experienced HR/Payroll Records Administrator to process employee records and set up payroll for certificated and classified staff, including extracurricular pay and leaves. You will ensure compliance with bargaining contracts, district policy, and state regulations, while supporting HR and school administrators.

The role requires strong data management, confidentiality, and communication skills, with a focus on accurate recordkeeping and timely payroll

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree in human resources, accounting, business, or closely related field, or equivalent work experience required.
• Three years of responsible Human Resources or related experience, preferably in a school district or HR environment.
• Payroll/HR systems experience; two years with Business Plus or equivalent HR/payroll system preferred.
• Ability to maintain accurate detailed records, organize data reports, and utilize mail merge functions.
• Strong written and oral communication, organization, decision-making and problem-solving skills.
• Ability to relate to a diverse group of staff in a confidential manner.

Responsibilities

• Prepare and maintain records for certificated and classified employees, ensuring documentation of work history and compliance with contracts, district policy, and state regulations.
• Maintain spreadsheets and data for work sites and employees; use HR/Payroll software to calculate retroactive pay, escrow pay, extracurricular pay, and supplemental pay.
• Coordinate extracurricular payments and balance monthly spreadsheets with site administrators.
• Process teacher certification updates and respond to staff questions about certification.
• Provide initial support for new hires related to OSPI regulations and district policy on continuing education for certificated staff.
• Evaluate transcripts and professional experience to determine salary placement for all certificated employees and prepare records for classified employees.

Skills

HR experience

Payroll experience

Records management

Data entry

Communication

Confidentiality

Education

Bachelor's degree in HR, accounting, or business

Tools

Business Plus

HR software

Job description

As a Spokane Public Schools staff member, you'll uphold our commitment to creating a loving and collaborative learning community where all students belong and thrive. We are looking for team members who embrace differences, have a desire to work with a diverse community of learners, have a heart for the humans they serve, work as a team, grow and reflect through feedback, are lifelong learners and positive problem solvers.

This position is responsible for processing employee records and pay set up for all continuing classified and certificated personnel, including extracurricular pay, leave pay assignments, supplemental pay, and in building employee changes. Manages certificated staff certification updates; evaluates transcripts and professional employment experience; ensures compliance with bargaining contracts, district policy, and state employment regulations; and prepares and maintains records for assigned staff. Provides support to the Human Resources Department and School Administrators.

• Hours/Day: 8
• Continuing Role
• Daily Start/End times: 8:0 AM - 4:30 PM
• Anticipated Start Date: ASAP
• Benefits--Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.
• Additional benefits may include vacation, sick, personal days, and paid holidays.
• Often, positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements (if applicable) as negotiated.

SALARY

Level 2 on the Professional/Technical Salary Schedule. Salary depends on experience in the same or similar position. Promotion or transfer placements will be determined by percentage of increase and consideration of appropriate experience credit.

DOWNLOAD SALARY SCHEDULE

1. Prepare and maintain records for assigned certificated and classified employees, ensuring documentation of employee work history and compliance with bargaining contracts, district policy, and state employment regulations.
2. Maintain accurate spreadsheets and data for work sites and employees. Complete mathematical formulas and utilize HR/Payroll software to create and calculate retroactive pay, escrow pay, extracurricular pay, and supplemental pay.
3. Coordinate and process extracurricular payments and balance monthly spreadsheets with site administrators.
4. Process teacher certification updates and respond to Certificated staff with questions around their certification.
5. Provide initial support for new hires related to OSPI regulations and school district policy on continuing education as it applies to certificated staff.
6. Evaluate transcripts and professional employment experience to determine salary placement to ensure correct salary placement and distribution for all certificated employees. Prepare records of classified employees around evaluation of experience, stipend allocation, etc., for accurate payment of wages to classified staff.
7. Provide information, clarification, and solutions to certificated and classified staff and other departments, agencies, and public regarding salary placement, records, supplemental payments, and district personnel policies.
8. Provide records to payroll and technology services within scheduled deadlines. Respond to inquiries about employment histories for staff related to such items as wages, stipends, retroactive payments, and refunds, which are verified and supported by documentation in accordance with bargaining contracts, district policy, and state regulations.
9. Process other records-related changes to include resignation/retirement terminations, changes in positions or leave status', and work with other agencies around loan forgiveness documents and verification of employment,
10. Work with others to maintain, utilize, and communicate any issues relative to Human Resources/Payroll software.
11. Provide support to all staff and administrators related to human resources functions and tasks. Assist and cross-train with other employees in the department.
12. Maintain and update knowledge and skills required for success in the position by participating in professional development as needed or as assigned.
13. Participate in other related duties as assigned to support Human Resources and the staff of Spokane Public Schools.

1. Demonstrated ability and aptitude to perform the responsibilities listed.
2. High school diploma or equivalent required.
3. Bachelor’s degree in human resources, accounting, business, or closely related field, or equivalent work experience required.
4. Three years of responsible Human Resources or related experience, preferably in a school district or Human Resources environment desired.
5. Payroll/Human Resource systems, accounting, or data processing experience preferred. At least two years' experience with Business Plus or an equivalent Human Resources/Payroll Information System preferred.
6. Ability to maintain accurate detailed records, organize data reports, and utilize mail merge functions.
7. Strong communication (both written and oral), organization, decision-making and problem-solving skills.
8. Skill in obtaining, clarifying, and exchanging information while providing quality customer service.
9. Demonstrated ability to relate and work positively and effectively with a diverse group of teachers, community, and staff in a confidential manner.
10. Demonstrated ability to foster an environment that focuses on quality results while motivating, developing, and supporting a diverse staff, encouraging continuous improvement, and working effectively as a member of a diverse team
11. Ability to concentrate on details and be precise and accurate while meeting established deadlines.
12. Ability to organize, prioritize, and prepare written procedures.
13. Ability to maintain strict confidentiality.
14. Relates positively to youth and adults of varying socioeconomic, cultural, and ethnic backgrounds

1. Work Schedule – Days and hours (listed above) are subject to change depending on program and district needs.
2. Stipends, Leave Accruals and Holidays – Stipends, leaves and paid holidays are in accordance with the applicable collective bargaining agreement (Collective Bargaining Agreements) as negotiated.

Benefits Highlights

• School Employees Benefits Board (SEBB) Program administers health insurance and other benefits for employees of Washington School districts who are in benefit eligible positions (at least half-time/20 hours per week in a regular position). Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options. Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee. The SEBB program also offers additional employee paid benefits like Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA).
• Benefit eligible Spokane Public Schools employees and their dependent family members have access to free, confidential counseling, consultation and referral services through the Employee Assistance Program.
• School District Employees participate in the Washington State Department of Retirement Systems (DRS) public pension plan. Employees can choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement. When employees meet plan requirements and retire, they are guaranteed a monthly benefit for the rest of their life from the employer-funded pension. Employees can also participate in voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b)-retirement plan through the district’s plan manager, OMNI.
• See more about employee benefits at https://www.spokaneschools.org/page/salaries-and-benefits

1. A fingerprint background check is required for all prospective employees

Spokane Public Schools complies with all federal and state rules and regulations and does not discriminate in the admission, treatment, employment, or access to its programs or activities on the basis of age, sex, marital status, race, color, creed, national origin, the presence of any sensory, mental, or physical disability, to the use of a trained guide or service animal by a person with a disability, sexual orientation including gender expression or gender identity, or honorably discharged veteran or military status. This holds true for all students who are interested in participating in educational programs and/or extracurricular school activities and provides equal access to the Boy Scouts and other designated youth groups.

Inquiries regarding compliance and/or grievance procedures may be directed to the school district’s Title IX/Staff Civil Rights Officer, ADA Officer, Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer and/or 504 Compliance Officer.

The following Civil Rights Compliance Coordinators have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator and Title IX Coordinator: Jodi Harmon, [e-mail] 509-354-7344
• Section 504 Coordinator: Rebecca Doughty, [e-mail] 509-354-7284

Other district contacts:

• ADA Officer: Stephanie Busch, [e-mail] 509.354.5993
• Affirmative Action Officer: Jodi Harmon, [e-mail] 509-354-7344
• Equal Opportunity Officer: Jodi Harmon, [e-mail] 509-354-7344
• Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer: Rebecca Doughty, [e-mail] 509-354-7284

Address: 200 N Bernard Street, Spokane 99201-0282

View EEO Information