IT Vendor Management Office (VMO) Liaison I

Hydrogen Group; Juno Beach (FL); On-site; USD 34,000 - 40,000; Full time

Job summary

Hydrogen Group in Florida seeks an entry-level IT Vendor Management Office (VMO) Liaison I to guide business customers through IT procurement governance and purchasing processes. You will coordinate with requestors, IT leaders, and supply chain to ensure proper review and processing.

The role combines business analysis, project coordination, stakeholder management, and procurement support responsibilities to enable timely approvals and purchasing, while maintaining governance standards.

Qualifications

• Bachelor's degree in Business Admin, Supply Chain, Finance, IS, or related field.

Responsibilities

• Serve as a first point of contact for departments seeking to procure IT products and services.
• Guide stakeholders through governance, leadership reviews, and approvals.
• Create and manage purchase requisitions on behalf of business customers.
• Coordinate submission of requisitions through procurement platforms.
• Monitor requisition status and provide updates to stakeholders.

Skills

Customer service

Stakeholder management

Communication skills

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Pay: $25.00-$29.50/hr

Schedule: Standard Office Hours

Duration: 12-Month Duration

The IT Vendor Management Office (VMO) Liaison I serves as the primary guide and coordinator for business customers navigating IT procurement governance and purchasing processes. This entry-level role partners with requestors, managers, IT leaders, and supply chain teams to ensure technology-related purchases are properly reviewed, approved, and processed through established governance and procurement channels.

The VMO Liaison acts as a trusted advisor throughout the procurement lifecycle, helping stakeholders understand approval requirements and facilitating the transition from approval to purchasing. This position combines business analysis, project coordination, stakeholder management, and procurement support responsibilities.

Key Responsibilities

IT Procurement Governance Support

• Serve as a first point of contact for departments seeking to procure IT products and services.
• Guide business stakeholders through procurement governance, leadership review, and executive approval requirements.
• Assess procurement requests and help ensure they are correctly positioned before entering the procurement process.
• Explain governance requirements, approval thresholds, and procurement policies.
• Assist stakeholders in preparing supporting documentation required for approvals.

Procurement & Requisition Management

• Ensure required approvals are obtained prior to purchase initiation.
• Create and manage purchase requisitions on behalf of business customers.
• Review requests for completeness and compliance with procurement requirements.
• Coordinate submission of requisitions through enterprise procurement platforms.
• Monitor requisition status and provide updates to stakeholders.

Business Analysis & Process Coordination

• Analyze procurement requests to identify appropriate sourcing and approval pathways.
• Maintain accurate procurement records, supporting documentation, and workflow status reports.
• Assist in identifying process improvement opportunities within procurement and governance activities.
• Develop process documentation, user guides, and workflow procedures.

Project Management Support

• Coordinate multiple procurement requests simultaneously while managing deadlines and stakeholder expectations.
• Track action items, approvals, risks, and dependencies associated with procurement activities.
• Facilitate meetings with requestors, IT leadership, Supply Chain, and vendors as needed.
• Provide status reporting and communicate procurement progress to stakeholders.
• Escalate delays, risks, or issues that could impact project timelines or purchasing activities.
• Initiate purchasing activities with supply chain teams once all required approvals have been received.
• Coordinate with sourcing professionals and procurement teams throughout the purchasing process.
• Support vendor onboarding and purchasing documentation requirements.
• Assist with supplier communications related to purchase requests and contract execution.
• Help ensure compliance with procurement policies and vendor management standards.

Required Qualifications

• Bachelor's degree in Business Administration, Supply Chain, Finance, Information Systems, Management, or a related field.
• 0-3 years of experience in business analysis, procurement, project coordination, administration, or related roles.
• Strong customer service and stakeholder management skills.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to work effectively in a fast-paced environment with multiple priorities.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.