IT Project Manager

VIVA USA Inc; Madison (WI); Hybrid; USD 110,000 - 140,000; Full time

Job summary

VIVA USA Inc in Madison, Wisconsin is seeking an IT Project Manager II to support strategic client projects. The role blends project management and business analysis, coordinating cross-functional teams to ensure on-time, on-budget delivery.

The ideal candidate will manage complex IT initiatives, develop technical specifications, and produce reports for stakeholders, while adapting to changing priorities in a hybrid work setting. Strong communication and leadership are essential.

Qualifications

• Experience managing large-scale IT projects with multiple resources and diverse stakeholders.
• Ability to create technical specifications and system designs for custom applications.
• Strong data analysis and reporting capabilities for BI dashboards and metrics.
• Excellent communication skills, with ability to tailor messages to technical and non-technical audiences.
• Adaptable to changing priorities and competing demands.

Responsibilities

• Develop comprehensive project charters, project plans and artifacts including scope, timeline, resources and budget.
• Coordinate with cross-functional teams to ensure tasks are completed on schedule.
• Monitor and track project progress, identify risks and issues and implement mitigations.
• Facilitate stakeholder meetings to review updates and gather feedback.
• Ensure deliverables meet quality standards and align with organizational goals.
• Manage project documentation including status reports, schedules and risk logs.
• Foster clear communication among project team members, stakeholders and leadership.
• Support change management processes to ensure smooth transitions and adoption.
• Oversee project closure activities including final reporting, lessons learned and knowledge transfer.

Skills

IT project management

Stakeholder management

Business analysis

Agile methodologies

Communication skills

Tools

Jira Service Management

Azure DevOps

Confluence

SharePoint

Job description

Hybrid requirement is weekly not monthly. The contractor must start on site for a five-day orientation/onboarding. Work cannot be conducted outside the United States.

The client is looking for one (1) Project Manager II

The client is seeking applicants for an IT Project Manager position to support strategic clientprojects.

Qualifications

The ideal candidate will bring a blend of project management and business analysis expertise, along with strong technical and interpersonal skills.

Required Skills and Experience

• Advanced knowledge of project management methodologies (Agile, Scrum, Kanban, Waterfall) and tools.
• Direct experience managing large-scale IT projects involving multiple technical resources and diverse stakeholders.
• Proficiency in business analysis methodologies and tools, including data analysis, requirements gathering, and process modeling.
• Experience creating technical specifications and system designs for custom application development.
• Strong analytical and critical-thinking skills to prioritize and meet project objectives. Excellent communication skills, with the ability to tailor messaging to technical and non-technical audiences.
• Knowledge of data analysis tools and business intelligence tools for creating reports and dashboards.
• Demonstrated ability to adapt to changing priorities and manage competing demands effectively.

Preferred Skills and Experience

• Familiarity with Jira Service Management, Azure DevOps, Confluence, SharePoint, and other collaboration tools.
• Experience in government or public sector IT environments.

Key Attributes

• Highly analytical and self-motivated.
• Team player with strong collaboration skills.
• Flexible and adaptable to change.
• Committed to delivering high-quality solutions on time and within budget.
• Dependable and committed.

This position reports to the clientPMO Supervisor. The role involves utilizing clientstandards, software, and tools to deliver strategic initiatives.

Primary Tasks

• Develop comprehensive project charters, project plans and other project artifacts to include scope, timeline, resources, and budget.
• Coordinate with cross-functional teams to ensure project tasks are completed on schedule.
• Monitor and track project progress, identifying and addressing risks and issues.
• Facilitate meetings with stakeholders to review project updates and gather feedback.
• Ensure project deliverables meet quality standards and align with organizational goals.
• Manage project documentation, including status reports, schedules, and risk logs.
• Foster clear communication among project team members, stakeholders, and leadership.
• Support change management processes to ensure smooth project transitions and adoption.
• Oversee project closure activities, including final reporting, lessons learned, and knowledge transfer.

Top Skills (5) & Years of Experience:

• Skilled in managing complex IT projects, leading teams, supporting stakeholders, and implementing IT infrastructure. - 10 years
• Knowledge and direct experience working as a business analyst/project manager in collaboration with IT professionals, such as developers and business experts to create requirements and develop technical specifications for use in developing custom applications. (Focus on experience creating requirements and developing technical specifications). – 10 years
• Proficient in project management methodologies like Agile, Scrum, Kanban, or Waterfall. - 10 years
• Proficiency in business analysis methodologies and best practices related to business needs, investigative techniques, workflows, use cases, user stories, comparison analysis, time and cost estimates, data analysis tools and techniques. – 10 years
• Highly analytical and self-motivating with the ability to prioritize, meet deadlines and manage changing priorities. – 10 years

Notes

Hybrid, on a weekly basis--the clientis currently 60% remote and 40% in the office.

This position requires full-time commitment (40 hours/week) and is ideal for an advanced project manager who can also excel in the role of a business analyst.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status