IT Project Coordinator & PMO Portfolio Specialist

The University of Iowa; Iowa City (IA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

The University of Iowa is seeking an IT Project Coordinator to support the delivery of small to medium IT projects under the guidance of the Director of the IT Project Management Office. This role collaborates with project managers on communication, documentation, and progress tracking, and may handle projects independently as experience grows.

Responsibilities include scheduling meetings, documenting minutes, monitoring timelines, coordinating kick-offs and close-outs, and producing status and

Qualifications

• Bachelor’s degree in a field relevant to the position or an equivalent combination of education and related experience.
• Typically, 2 months or more of project management experience on small, medium, or large-scale projects.
• Experience using a project or portfolio management tool such as Smartsheet or equivalent, including building reports or views.
• Excellent interpersonal, customer service, and teamwork skills, with demonstrated ability to develop and foster positive working relationships.
• Demonstrated ability to work both independently and collaboratively within a team.
• Ability to work effectively with distributed teams and stakeholders across multiple organizational units without direct reporting authority.
• Ability to communicate effectively, both verbally and in writing, with all levels of management and project team members.
• Proficiency in utilizing Microsoft Office 365 and Microsoft Office tools, such as MS Word, MS Excel, MS SharePoint, and MS PowerPoint.
• Proficiency with online collaboration tools such as MS Teams and Zoom.

Responsibilities

• Scheduling and facilitating meetings, including preparing meeting agendas
• Documenting minutes and action items
• Monitoring timelines and following up with responsible parties as appropriate
• Coordinating kick-off and close-out meetings with key stakeholders
• Developing project status and close-out reports
• The coordinator also supports PMO partners with business case and project plan templates and contributes to the ITS and OneIT Governance processes.

Skills

Strong communication

Interpersonal skills

Customer service

Teamwork

Microsoft Office 365

MS Teams

Zoom

Documentation skills

PM tools experience

Education

Bachelor’s degree or equivalent

Tools

Smartsheet

Visio

JIRA

MIRO

MS SharePoint

Job description

The University of Iowa is seeking an IT Project Coordinator to support the delivery of small to medium IT projects under the guidance of the Director of the IT Project Management Office. This role collaborates with project managers on communication, documentation, and progress tracking, and may handle projects independently as experience grows.

Responsibilities include scheduling meetings, documenting minutes, monitoring timelines, coordinating kick-offs and close-outs, and producing status and