IT Project Coordinator

The University of Iowa; Iowa City (IA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

The University of Iowa is seeking an IT Project Coordinator to support the delivery of small to medium IT projects under the guidance of the Director of the IT Project Management Office. This role collaborates with project managers on communication, documentation, and progress tracking, and may handle projects independently as experience grows.

Responsibilities include scheduling meetings, documenting minutes, monitoring timelines, coordinating kick-offs and close-outs, and producing status and

Qualifications

• Bachelor’s degree in a field relevant to the position or an equivalent combination of education and related experience.
• Typically, 2 months or more of project management experience on small, medium, or large-scale projects.
• Experience using a project or portfolio management tool such as Smartsheet or equivalent, including building reports or views.
• Excellent interpersonal, customer service, and teamwork skills, with demonstrated ability to develop and foster positive working relationships.
• Demonstrated ability to work both independently and collaboratively within a team.
• Ability to work effectively with distributed teams and stakeholders across multiple organizational units without direct reporting authority.
• Ability to communicate effectively, both verbally and in writing, with all levels of management and project team members.
• Proficiency in utilizing Microsoft Office 365 and Microsoft Office tools, such as MS Word, MS Excel, MS SharePoint, and MS PowerPoint.
• Proficiency with online collaboration tools such as MS Teams and Zoom.

Responsibilities

• Scheduling and facilitating meetings, including preparing meeting agendas
• Documenting minutes and action items
• Monitoring timelines and following up with responsible parties as appropriate
• Coordinating kick-off and close-out meetings with key stakeholders
• Developing project status and close-out reports
• The coordinator also supports PMO partners with business case and project plan templates and contributes to the ITS and OneIT Governance processes.

Skills

Strong communication

Interpersonal skills

Customer service

Teamwork

Microsoft Office 365

MS Teams

Zoom

Documentation skills

PM tools experience

Education

Bachelor’s degree or equivalent

Tools

Smartsheet

Visio

JIRA

MIRO

MS SharePoint

Job description

The IT Project Coordinator coordinates and supports the delivery of small to medium-scale IT projects, reporting to and working under the guidance of the Director of the IT Project Management Office.

This position supports a wide range of strategic and operational initiatives. The Project Coordinator works with the Director and project managers on communication, documentation, and progress tracking. The coordinator manages small projects independently or with a project management mentor, progressing to larger and more complex projects as experience grows, and serves as primary point of contact for the projects they manage.

A significant component of the position is supporting PMO operations and the administration of the IT project portfolio. The Project Coordinator maintains portfolio data accuracy, contributes to data curation and dashboard development, tracks licenses, onboards new users, participates in vendor coordination, and serves as a resource for users of the IT project portfolio.

Responsibilities include:

Scheduling and facilitating meetings, including preparing meeting agendas

Documenting minutes and action items

Monitoring timelines and following up with responsible parties as appropriate

Coordinating kick-off and close-out meetings with key stakeholders

Developing project status and close-out reports

The coordinator also supports PMO partners with business case and project plan templates and contributes to the ITS and OneIT Governance processes. Strong interpersonal and communication skills are essential, as the role involves frequent collaboration with university faculty, staff, and leadership.

This position is not eligible for University sponsorship for employment authorization.

Our mission is to create a welcoming and supportive work environment where everyone feels empowered to be their authentic selves and share ideas.We are committed to cultivating a welcoming and respectful workforce culture where people of all backgrounds and perspectives are empowered to make a positive impact.We embrace this commitment as mission-critical in everything we do and embed it in hiring, incentive, retention, and career-development practices and initiatives.

Required Qualifications:

Bachelor’s degree in a field relevant to the position or an equivalent combination of education and related experience.

Typically, 2 months or more of project management experience working on small, medium, or large-scale projects. Internship and student experience will be considered.

Experience using a project or portfolio management tool such as Smartsheet or equivalent, including building reports or views.

Excellent interpersonal, customer service, and teamwork skills, with demonstrated ability to develop and foster positive working relationships.

Demonstrated ability to work both independently and collaboratively within a team.

Ability to work effectively with distributed teams and stakeholders across multiple organizational units without direct reporting authority.

Ability to communicate effectively, both verbally and in writing, with all levels of management and project team members.

Proficiency in utilizing Microsoft Office 365 and Microsoft Office tools, such as MS Word, MS Excel, MS SharePoint, and MS PowerPoint.

Proficiency with online collaboration tools such as MS Teams and Zoom.

Desirable Qualifications:

Background managing projects in an information technology environment is highly desired.

Familiarity with collaboration and diagramming tools such as Visio, JIRA, and MIRO is highly desired.

Familiarity with writing requirements, documenting workflow, and other business process management activities.

Experience developing and reporting on key performance indicators and project metrics.

Experience with process improvement.

Demonstrated problem-solving ability, including transforming technical and business requirements into solutions.

Additional Information

• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus, Hybrid within Iowa

Equal opportunity employer

The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, [phone] or [e-mail] . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543 .