IT Project Coordinator - Nonprofit IT & Governance

Catholic Diocese of Arlington; Arlington (VA); On-site; USD 52,000 - 76,000; Full time

Job summary

The Catholic Diocese of Arlington is seeking a Project Administrator to help drive IT projects within the Central Administrative Offices. You will coordinate resources, organize documentation, and ensure effective collaboration among diocesan staff, consultants, and stakeholders.

Under the Director's supervision, you will support governance through reporting, analysis, and performance tracking to enable informed decision-making and accountability.

Qualifications

• Knowledge of project management concepts and techniques and a demonstrated ability to apply them.
• Basic knowledge of Microsoft Project.
• Strong verbal and written communication skills, including the ability to prepare clear project documentation, status reports, meeting minutes, and stakeholder communications.
• Solid meeting facilitation, time management, analytical and problem-solving skills.
• Strong executive administrative skills, as well as exposure to budgeting and reporting.
• Ability to collaborate effectively in a team environment and to maintain composure and focus in the face of shifting priorities and direction.

Responsibilities

• Draft project charter in collaboration with executive sponsor, subject matter expert(s), stakeholder(s) and technical resources.
• Assist the Director, Assistant Director and/or Application Services Team Lead in the development of work breakdown structure, project plan, stakeholder matrix and communication plans using existing templates.
• Propose tasks and activity assignments for internal and external technical project resources based on WBS.
• Assist in the Evaluation of project risks and help develop mitigation strategies/plans.
• Coordinate project status meetings with technical resources, stakeholders and subject matter experts. This includes identifying appropriate attendees, scheduling location and necessary resources, drafting and circulating meeting minutes to participants.
• Coordinate and draft project communications that are identified in the communications plan and/or communications matrix.
• Monitor project progress and draft project status reports.
• Draft presentation materials for status meetings (e.g. project analytical reports or PowerPoint presentations).
• Monitor progress and schedule sign-off reviews for key milestones and deliverables.
• Coordinate receipt of vendor invoices and review/approve payment for authorized services.
• Monitor budget to actual project expenses based on approved project budget.
• Track internal/external hours based on approved project hours.
• Coordinate issues management list and problem resolution by external and internal resources.
• At conclusion of project, prepare summary of results and lessons learned and organize and archive all relevant project files.

Skills

Project management concepts

Microsoft Project

Verbal & written communication

Meeting facilitation

Budgeting & reporting

Team collaboration

Education

BA in MIS or business-related major

Job description

The Catholic Diocese of Arlington is seeking a Project Administrator to help drive IT projects within the Central Administrative Offices. You will coordinate resources, organize documentation, and ensure effective collaboration among diocesan staff, consultants, and stakeholders.

Under the Director's supervision, you will support governance through reporting, analysis, and performance tracking to enable informed decision-making and accountability.